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Tuition and fee refunds

Effective October 25, 2021, Pima offers new refund methods so you can get your refund as quickly as possible!

Refund Process 

Financial Aid

Refunds for financial aid are processed weekly, typically on Thursdays for students with a financial aid credit balance. Pima has 14 days from the time the disbursement posts to your student account to determine whether any adjustments should be made to your financial aid. Please note: If your credit is due to an enrollment change, your financial aid will be reviewed. 

Self Pay

Refunds are processed weekly starting one week after the semester drop deadline. Credits are first applied to outstanding charges, including those in other terms. If you paid by credit or debit card, your refund will be issued to the card you used. Due to a change with our payment processor, all card payments older than 1 year will be refunded via eRefund, Instant Pay, or Digital Check. If you paid by check, please allow 10 days for your check to clear before your refund is issued. Cash payments are refunded via eRefund, Instant Pay, or Digital Check.   

Refund Methods 

Instant Pay: This new refund method is the fastest way to get your money, often the same day! Funds are directly deposited to the bank account linked to your VISA or MasterCard debit card. To enroll: log in to MyPima, select Register and Pay, visit MyAccountManager and select Electronic Refunds. Your debit card must be linked to your bank account and be VISA or MasterCard branded. Prepaid cards, gift cards, PayPal, and credit cards are not eligible for this service. If your debit card information changes or the card expires, it is your responsibility to update the card information. 

eRefunds: Another way to get your refund directly deposited to your bank account is by enrolling with your routing and account number. 

Digital Check: If you are not enrolled in Instant Pay or eRefunds, an email from our third-party partner, Checkbook, containing a link to your Digital Check will be sent directly to your Pima student email account for you to print for deposit via your bank's mobile app. At that time you will also have the option to change the refund to Instant Pay via your debit card or have a physical check mailed to you.

*We are aware that some students may have questions about negotiating a check issued by Checkbook on behalf of Pima Community College. For any questions, please email Checkbook at

Uncashed refund checks

Your refund check is valid for 90 days. Communications regarding uncashed checks will be to your Pima student email account. 

If you receive a check as a result of financial aid disbursement but don’t cash it before it becomes stale-dated, the funds must be returned to the Department of Education. College policy is to return loan funds first, then grant funds, then other funds. Depending on federal regulations, the Office of Financial Aid and Scholarships may not be able to re-issue those funds to you.

If the source of your payment was your own funds and your refund check is not cashed, the funds may be sent to the state as unclaimed property.

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