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Scenarios

Developmental Education courses: Students may attempt a maximum of 30 credits of developmental (or remedial) coursework, during which time they may or may not be Title IV recipients, prior to becoming ineligible for such funds during future attempts. Developmental Education courses are included in the qualitative assessment of SAP, which means that these courses are included in the GPA used to calculate the student’s SAP status. Up to thirty developmental credits are excluded from the quantitative timeframe assessment of SAP, which means that thirty credits are not included when the student’s maximum timeframe is calculated. Students should be aware that all types of financial aid are limited and that they may consume some of their eligibility while enrolled in developmental courses. Students who consume some of their Title IV aid during their enrollment in developmental courses should plan carefully for their academic and financial enrollment to complete any associate degree (and/or baccalaureate) programs.

Example: If a student is enrolled in an associate degree program that requires 60 credits for completion, the student is eligible for Title IV aid for a maximum of 90 credits of attempted coursework, so long as it is mathematically possible for the student to complete the program within 90 credits. 60 credits X 150.00% = 90 credits.

If a student enrolls in required developmental classes the student is eligible for Title IV aid for a maximum of 30 attempted developmental credits in addition to a maximum of 90 program credits. (60 credits X 150.00% = 90 credits) + (up to 30 required developmental credits)

English as a Second Language (ESL) courses: Title IV regulations do not limit the number of ESL courses that are eligible for federal funding (except as described by the repeat rule) so long as the student remains in satisfactory academic standing. Although the maximum number of ESL courses is not otherwise specified (except as described by the repeat rule) under the Title IV regulations, students should be aware that all types of financial aid are limited and that they may use some of their eligibility while enrolled in these courses. Students who use some of their Title IV aid during their enrollment in ESL courses should plan carefully for their academic and financial future to complete any associate degree (and/or baccalaureate) programs.

At PCC, a student may receive financial aid for up to 44 credits of ESL. After the 44 credits of ESL, a student must be taking courses that are applicable to a program of study for an approved certificate and or degree, or transfer. This will enable a student to complete a declared program of study at PCC within the maximum timeframe guidelines.ESL courses are included in both the qualitative and quantitative assessments of SAP.

ESL courses are included in the qualitative assessment of SAP, which means that these courses are included in the GPA used to calculate the student’s SAP status. ESL courses are also included in the quantitative assessment of SAP. All ESL courses are included in the cumulative pace of credit completion assessment, however up to 44 ESL credits are excluded from the quantitative timeframe assessment of SAP.

Changes of program: Students are permitted to make changes to their program of study in accordance with their academic goals and College policies. So long as students are meeting all other SAP standards, changes of program alone will not disqualify them for Title IV eligibility. After the initial declaration of the student’s program of study, the student can change their program up to 2 times (three total declared programs during their academic career at PCC) effective July 1, 2017 going forward; prior changes will not be included.

Example: General Studies - Automotive - General Studies, this is two program changes.

After a change of program, the student’s next scheduled SAP evaluation will include all previously attempted courses. The student’s cumulative credits for this standard are the total of all courses attempted at PCC combined with all transfer credits. Students who reach (or will reach) 150.00% of the length of their programs (as below), who have changed their program less than three times at PCC (excluding programs in which they have earned a degree or certificate) and who are otherwise in satisfactory standing, may request a recalculation of their maximum timeframe based upon only those credits that are applicable to their current certificate or degree.  After an unsuccessful recalculation request a student my appeal based on extenuating circumstances.

Additional certificates or degrees: Students who seek additional certificates or degrees are treated in the same way as those who change their programs (as above). After the completion of the first certificate or degree (at PCC or elsewhere), the next scheduled SAP evaluation will include all previously attempted courses. The student’s cumulative credits for this standard are the total of all courses attempted at PCC combined with all transfer credits.

If you have received an AA/AS and/or BA/BS degree, or a certificate, you will be considered as exceeding Maximum Timeframe. Please see an academic advisor and financial aid advisor to determine if you may be eligible for financial assistance.

Course incompletes, failures, withdrawals and WF grades: Successful completion of coursework is defined as earning a grade of A, B, C, D, P or S (or other passing grade) at PCC. All other grades including I (Incomplete), F, U, WF and W (Withdrawn) are defined as unsuccessful completion. Accordingly, all courses having grades of I, F, U, WF and W (and other failing grades) count as the applicable credits attempted and count as zero credits earned in the SAP calculation. The grades of F, I and WF additionally count as zero points (equivalent to the grade F) when the qualitative SAP standard is assessed. Grades of P, S, U and W are not counted when the qualitative SAP standard is assessed. Grades of P, S, U and W do not carry any points.

Students who have grades of Incomplete (I) and who are, as a result, in unsatisfactory standing will have their SAP status recalculated when those grades are later reported as an A, B, C, D, P, S or W. Students who receive other grade changes will also have their SAP status recalculated. Students who achieve satisfactory standing as the result of a grade recalculation will be evaluated for reinstatement of financial aid so long as the end of the same academic year has not occurred and they have met all other eligibility requirements.

Students whose SAP status is downgraded to unsatisfactory as the result of a grade change with either immediately be placed on warning or will lose their eligibility for financial aid as appropriate.

Course repetitions: If you take a course that you have previously passed and can be applied to your current declared program of study, the repeated course will not be considered eligible for Title IV aid. A student may receive Title IV aid for a repeated course if the student has never passed the course.  You may repeat a course and receive financial aid if you initially received a grade of F, NC, or W.  There are programs that require higher standards for certain courses; please see a financial aid advisor to determine the status of specific repeat courses. The repeatability regulations apply to all courses, whether or not a student received financial aid funds. Grades for prior attempts are excluded when calculating the qualitative component (GPA).

Example: Student earned an ‘D’ in MAT 151, but repeated the course and earned an ‘A’. The grade of ‘A’ will be used in the GPA calculation.

However, credits from all attempts courses are included when assessing the student completion percentage. Although a student may successfully complete a course more than once, only the first passing grade is counted as a completion when calculating the  completion percentage.

Example: Student earned an ‘D’ in MAT 151,but repeated the course and earned an ‘A’. The student will have attempted 8 credits in MAT 151, but only completed 4 credits. Thus, the student has a 50% completion rate in MAT 151.

Special Interest Coursework: Special interest courses are credit courses intended to meet specific cultural, career, economic, or educational needs of the community. Special interest courses are not considered university parallel or occupational courses. All Special Interest Coursework is not eligible for Title IV aid and will be excluded from the quantitative and qualitative measures of SAP. 

Transfer Credits: HEA regulations require that, at a minimum, transfer credits that are applicable toward the student’s current program of study must count as both attempted and completed hours. PCC counts all transfer credits as both attempted and completed hours when evaluating the quantitative SAP standard. GPA measures are not included as the GPA is not brought in with the transfer credit.