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Requirements

Credit Hour Programs

Qualitative Measure – Grade Point Average (GPA): 

The cumulative GPA that PCC uses to evaluate the student’s SAP status is calculated based upon all courses that the student has attempted, including those that are developmental. The SAP GPA also includes grades for courses that the student repeated and those that have been forgiven under the College’s academic forgiveness policy. Thus, the GPA used to evaluate SAP may be different from the student’s GPA on the academic transcript. PCC uses the student’s cumulative SAP grade point average (GPA) to measure qualitative progress. To meet this standard, Title IV recipients are required to achieve and maintain a minimum cumulative 2.00 SAP GPA, which is consistent with PCC’s graduation requirements for most programs. If the Title IV recipient is enrolled in a program that requires a higher GPA the student must meet the program GPA in order to maintain eligibility for financial aid. When the GPA required by the program is higher than the SAP GPA students will be considered to have met the SAP qualitative standard so long as they are eligible to continue in the program and their cumulative SAP GPA is at the 2.00 minimum.

Quantitative Measure – Pace of Completion for all programs

HEA requires a quantitative component that evaluates the maximum time frame in which students must complete their educational program and a pace of completion that ensures they will complete the program within the timeframe. PCC requires that all financial aid recipients successfully complete a cumulative minimum of 67.00% of the credits that they attempt. Successful completion for this standard is defined as earning a grade of A, B, C, D, P or S. Financial aid recipients must also complete their program within 150.00% of the published length required for their program of study. The SAP quantitative calculation is based upon all courses that the students has attempted, including transfer and developmental credits; the calculation also includes grades for courses that have been repeated or forgiven under the College’s academic forgiveness policy.

Example: A student completes his first year at Pima with the following grades:
30 cumulative attempted credits with
18 credits of passing grades (these credits count as attempted and completed)
12 credits of failing grades (these credits count as attempted but not completed)
The student’s completion rate is 60.00% (total completed divided by total attempted - 18 ÷ 30 = 60.00%)

The student in this example did not meet the quantitative (pace of completion) SAP standard and as a result is ineligible for further Title IV aid until he either successfully appeals or pays out of pocket until his completion rate is at least 67.00%.

If the student in this example had completed a minimum of 21 credits with passing grades he would have met the quantitative (pace of completion) SAP standard. (21 ÷ 30 = 70.00%). The calculation for pace of completion is truncated at two decimal places, thus if the student completed 20 credits his pace of completion would equal 66.66%, which is less than 67.00% and therefore unsatisfactory.

Quantitative Measure – Maximum timeframe for all programs:

Students who are enrolled in any of the College’s programs become ineligible for Title IV aid when they have attempted 150.00% (or fewer, see below) of the credits required for their program of study (as published by the College). Student are also ineligible for any additional federal financial aid when they have completed all of their program requirements (or the equivalent) whether or not they have received the certificate or degree, or attempted 150.00% of the program.

Example: If a student is enrolled in an associate degree program that requires 60 credits for completion, the student is eligible for Title IV aid for a maximum of 90 credits of attempted coursework, if the program requirements have not been completed and so long as it is mathematically possible for the student to complete the program within 90 credits. 60 credits X 150.00% = 90 credits

Quantitative Measure – Mathematical impossibility to complete within maximum timeframe for all programs:

Students who are enrolled in any College’s program also become ineligible for Title IV aid when it becomes mathematically impossible to complete the program within 150.00% of the published length (as measured in the number of credit hours required for their program of study), even when the student has not yet reached 150.00%.

  • Students who are enrolled to complete an eligible certificate are eligible, but not guaranteed, to receive Title IV financial aid for up to 150.00% of the published length required to complete the certificate.
  • Students who are enrolled to complete an eligible associate degree are eligible, but not guaranteed, to receive Title IV financial aid for up to 150.00% of the published length required to complete the associate degree.

Thus, the Title IV recipient is subject to the limitation of 150.00% of the published length required by the certificate or degree being sought.

Example: If a student is enrolled in an associate degree program that requires 60 credits for completion, the student is eligible for Title IV aid for a maximum of 90 credits of attempted coursework, if the program requirements have not been completed and so long as it is mathematically possible for the student to complete the program within 90 credits. 60 credits X 150.00% = 90 credits

Clock Hour Programs

Qualitative Measure– Grade Point Average (GPA):

A student demonstrates progression through modules in their specific program with pass/fail grades. Student must pass all courses offered in a payment period prior to moving into the next payment period. Student who fails a module (earns a grade of ‘F’) in a payment period.

  • If student earns 1st failing grade in the program he/she will be placed in Warning Status for the subsequent payment period.

    • If after the subsequent payment period the student passes the module in which he/she failed. Student will be placed back into good standing.
  • If student earns more than one failing grade in the program he/she will be placed in Suspension Status for the subsequent payment period.

    • Student returning to the program after being exited due to more than one failure will be placed in Suspension Status.

Academic renewal orAcademic Fresh Start is not recognized by the U.S. Department of Education.  This process will not remove grades from this GPA calculation.

Course failures:

Successful completion of coursework is defined as earning a grade of P. While, grades of W (Withdrawn) documents that the student is on an approved Leave of Absence (LOA) and IP (In Progress) indicate that a student is enrolled in a class that crosses over academic years. All grades of F (Fail) are defined as unsuccessful completion. 

Quantitative Measure - Cumulative Pace of Credit Completion:

A student must complete at least 80% of the total number of hours scheduled for each payment period (Attempted hours divided by scheduled hours). For this calculation, there is no rounding. Academic renewal or Academic Fresh Start is not recognized by the U.S. Department of Education. This process does not remove clock hours from this calculation. The numbers that result from the quantitative calculation for SAP are not rounded, they are truncated. For example, if the completion ratio is 79.6666% is truncated to 79.66% it is not rounded to 80%. Thus, a student’s rate of completion must be equal to or above the minimums cited in the SAP standard without rounding. The completion percentage will include all attended hours as completed hours and scheduled hours as attempted hours.

Quantitative Measure - Maximum Timeframe:

The total number of scheduled hours for the specific program, this includes prior hours if the student is retaking a module that was taken in a prior enrollment or if a student is repeating any coursework within the same enrollment. Student attending a clock hour program will be limited to 125% of the hours required to complete the student's program of study.  For example, a student enrolled in 1,350 hour program may be paid financial aid for up to 1,687.50 scheduled hours before losing eligibility to receive further financial aid.

Additionally, a student’s eligibility may be determined earlier if it is mathematically impossible for the student to complete the program within the Maximum Timeframe. For example, a student has attempted 900 hours towards a 1,350 hour program, however the student is scheduled to attend another 900 hours before completing the program. Therefore, it is mathematically impossible (student will need more hours than the maximum timeframe allows) to complete  for that student to complete the program within the maximum timeframe.   

If a student is unable to complete a degree or certificate program within the 125% timeframe calculation, the student is ineligible for financial aid as the student is not capable of completing the requirements within the regulatory guidelines.

Additional Certificates:

Students who complete a clock hour certificate and seek additional clock hour certificates. Clock hours attempted from prior certificates will only be included in the SAP calculation if the module or coursework is included in the new certificate the student is trying to attain.

For example, student completed clock hour nursing assistant program and is now enrolled in the practical nursing program. The prior hours are included since nursing assistant is part of the practical nursing program. However, if a student completed the nursing assistant program and is now enrolled in the culinary program, the hours from nursing assistant will not be included in the SAP calculation.