********************************************* DISCLAIMER: THIS FILE WAS PRODUCED FOR COMMUNICATION ACCESS AS AN ADA ACCOMMODATION AND IS PRETTY CLOSE TO 100% VERBATIM. THIS IS AN EDITED FILE BUT MAY CONTAIN SOME ERRORS. THIS IS NOT A LEGAL DOCUMENT, IT MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION. THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HIRING PARTY. THIS IS NOT AN OFFICIAL TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM CITATION. ********************************************* March 1, 2024 Faculty Senate ---Denise Reilly: So, if you want to go ahead in the chat, welcome guys. Happy first day of March... and I think it's National Women's month as well... so, exciting. So, if you want to introduce yourself in the chat with your... what, your title is... as well as, one thing you look forward to... Spring break is around the corner, a few weeks away... so, this is positive, happy stuff... but what do you look forward to in Spring break... so, here we go... I'll mute myself. Okay, as we're getting started... oh, I love it when I get to read all the fun stuff in the chat... and so do you too, so... the question is... if you could just introduce yourself in the chat... thank you, Rita, for throwing the agenda in there as well as the sign-in sheet. We are one short of our regular team, so just wanted to say that Maggie is not with us today, who's our secretary... but we have the fabulous Sherry Miller, who is... who has stepped up and volunteered to take notes for our group... so, we're very excited about Sherry filling in as secretary today. So, we do have a packed agenda... and I sent an email out Friday attached to the agenda just kind of mentioning that, in order to stick with time, because you know, we don't want to go over at all... it's already a 2-hour long meeting... but that we are going to try to kind of model it after the regular board meetings... so, during the business section, I will ask that everybody's going to give their report... but I'll ask that you save your questions and email that person directly... or if it's a quick question and you want to throw  it in the chat but we're not going to take time   to answer that question for everybody and have  a discussion related to it... so, that way when we   get to the actual business agenda items, like  Jeff Thies talking about Puma online next steps... or David Bea talking about the budget... and some of our other things coming in... we will have enough time to actually have Q&A So, if you take a look at the agenda, so like I said... and Kelly, I believe, is still taking the role of being our timekeeper... so, Kelly do you want to mention real quick what you're going to do for time so that everybody's aware who's presenting. ---Kelly O'Keefe: Sure... I... for the reports and business areas, I will be putting in... I think... I'm not sure if I'm... if my computer stalled or not but I'll just keep on saying, I'm going to put in... oh, did I stall? ---Denise Reilly: for like a second? But we've got to back we're good. ---Kelly O'Keefe: Okay good... I'm going to put the little icon in the corner of your screen... and that is the checkered flag... and so just keep an eye on my little square and when you see that, you have 1 minute left... thank you. ---Denise Reilly: Thank you, Kelly... so, without any further Ado, I'm still noticing we're letting quite a few people in... but thank you so much for introducing yourself in the chat... and adding the Icebreaker question in there... and the Icebreaker question is... what do you look forward to in spring break? So, happy March 1st... we made it through the long month of February... or long for us... so, we made it to March 1st... it's also National Women's Month... I think that's on the instructional calendar by the way, thank you. And so, our Icebreaker question is, what do you look forward to? So, thank you... I see a few of you going to the beach, a lot of travels, a lot of visiting with family... so, thank you so much for  taking care of that... we have a packed agenda today...  so, at this point right now, we're going to take a look at the minutes from last month... and probably we'll take a look... thank you Rita, for continuing to put the agenda in the chat... so, let's take a look at the minutes from last month... and after a couple minutes of reviewing, I'll be waiting for someone to say they approve the minutes and then maybe a second. Here we go... oh, and by the way, while you're all quietly reading, I just want to say how happy I am to see so many faces... not just faces, but like pictures, or something on there... this is the first time I haven't haven't seen a bunch of black squares... so, this looks a little bit more Hollywood Squares... thank you. So at this point we're just looking if anyone wants to make a motion to approve the minutes... and then we'll wait for a second... this is obviously for senators only I see a lot of guests in here today... thank you guests  for coming... but if you want to make a motion, we can obviously check it out in the chat or you can just unmute yourself... ---Kelly O'Keefe: Motion to approve. ---Denise Reilly: Okay, we have a motion, do we have a second? ---Karla Lombana: Second. ---Denise Reilly: Thank you Karla for the second... and then if you wouldn't mind putting in the chat to make it a little bit easier, whether you approve... that would be great. Okay... exciting... I just see a lot of A's, whether it's aye or approve... so, I'm going to assume, I don't know if we have our tally here yet, of how many senators are in here today.. but I'm going to take a wild guess that we are... that we have our quorum. [Denise] Okay. ---Kelly O'Keefe: You're at quorum. ---Denise Reilly: Thank you Kelly. Okay... perfect, thank you... so, we approved the minutes from last month... and now we'll go ahead and ask for... or do we have any requests as some of you are  still signing in request for executive session... and this is obviously for senators only... so, we're just looking for hands or anything in the chat. Okay... and do we have any agenda  modification or open forum? I think we already approved the agenda  so I don't have to worry about that. Okay... excellent... oh, we're just starting early, perfect... okay... so, we're going to go ahead and get started and just a reminder... Kelly's going to be keeping time, so she'll have the system for timekeeping... Sherry Miller is stepping up and volunteering for us, as we are missing our secretary today Maggie Golston... so, she's going to take notes for us today... and during our report section we're going to ask for no questions unless it's a quick one in the chat... but we won't address it... you can just address the  presenter during the business section... and that... or I'm sorry, during the reports... so, that way, we have enough time for Q&A during business. So, we'll get started with our Provost Report and I did see Dr. Jeff Thies in here, take it away, Jeff. ---Jeff Thies: Thank you, Denise... good afternoon  everyone... hope your Friday's going well, and that you have some plans for the weekend, to rest, relax, recreate, whichever one is right up your alley. So, I'm going to share screen. ---Denise Reilly: And did I actually do it correct this time, to make sure that you can share your screen... might share the screen ---Jeff Thies: Yes. ---Denise Reilly: Yes... success from last month. ---Jeff Thies: So, if I can just get a thumbs up that you can see the Provost Report from someone... thank you, Denise. All right... so, I'm not going to spend any time on the newsletter... it's there, it's about 18 pages long... there's a lot of great information in there... things that we're doing around the college... from the library... all the way through all the different academic divisions... so, great information, when you have the time, please go in and take a look. I'm going to focus primarily on number 2  and then I'll hit 3 and 4 as time permits. So, did that shift my Pathways reboot? We're good? Yes, all right... thank you. So, as you know... last fall, one of the major projects we  were going to be working on was... improving our use, or actually completing the full implementation of the concept of Guided Pathways... you know the history... once this document is completed, I'll share it out, and you can get to the history... if you're not sure of it... but, it started with Complete College America about 7 or 8 years ago... didn't quite Complete College America, or the next iteration... Most recently, we started looking at the AACC model... it has 23 Essential Practices and 14 what they call Equity Considerations. So, in the fall we did a lot of review... we had opportunities for faculty to provide feedback... we did focus groups with students... the leads of the practices that had been assigned back in 2021... we're asked about where they thought we were with the instit... you know where we were at the institution with respect to implementation, from a scaling standpoint... we also asked folks to prioritize those as well... so, I'm going to just show you a snapshot of of what's here... and give you an example of one of the project plans that should guide the work to get us to full implementation. So, there's 4 major strands in the model... mapping Pathways to goals, choosing and entering a program pathway, keeping students on the path, and then, ensuring students are learning. So, if we skip to the very first essential practice... you can see it up there, up top... it's that programs are organized and marketed in broad career-focused academic communities or "meta-majors"... the overwhelming thought from the review that we did in the Fall was, yes... we have the concepts of areas of interest... but we haven't truly organized and marketed those the way that the Deans had originally set up in consultation with their program leads and faculty... so, obviously there needs to be a lot of work done here... we started by asking our Deans to take a look at the current list of areas of interest that was created back in 21. We have new Deans and new roles and programs have shifted... so, we wanted to make sure that we have the areas of Interest   outlined the way that they should be, moving forward... but then starting to create that meta-major onboarding concept... and then obviously it... complete overhaul of the website with respect to those areas of interest, would be forthcoming as well. An equity consideration... so, taking that very first concept with areas of interest, are easy to navigate and see on the website.   The equity considerations take the practices  and put an equity-minded lens on them... and this particular one is essentially recognizing that 1st Gen students, and those that are trying to support them, should be able to easily navigate and understand our website as well... so, being able to work with focus groups in those student populations and their support systems, to make sure that as we onboard a new area of Interest concept, and the way it's designed on the website... mirroring what other institutions have done as benchmarks... that we get their feedback on the design before it goes out to the masses as a final product... so that we are truly meeting this equity consideration... I'm just going to bounce down to 4... uh, 4 is where you see   a lot of the faculty inputs... it's not like 2 and 3... there aren't some but this is an example where the majority of the feedback said... we're already at scale here... but anything that's at scale needs continuous improvement... so, if a plan isn't already in place, we might be looking at how we can work with STAR or other areas to continue to get feedback on things. In this particular one, it's... how do we know that the program learning  outcomes are aligned with the requirements for success at the University... so, future education and/or through employment outcomes... and we do a lot of this work through our divisions and programs with advisory boards... as you're thinking about, you know, direct to employment certificates and degrees... and also working with our Transfer Partners Through Articulation agreements statewide and things that we do locally... doesn't mean we can't continue to evolve and work to get better in these things... so, we will continue in that work as well.  Ah, let's see... let's go to the equity concern...  are the underrepresented students participating   in program relevant active and experiential learning opportunities? So, this is one of those that we can look at... I know we're developing CUREs and biology... we already have co-curricular conversations going on... so, the strategy behind undergraduate research... the courses that are considered high impact practices. In looking at the AGEC redesign, for example... we won't have intensive writing designations in the new AGEC... we won't have the cultural competence in the new AGEC... so, how is it that, when we move forward, we can include opportunities for the underrepresented students to participate in those program relevant situa... um... active and experiential learning opportunities... and just to give one example of a project plan... it's the area of Interest one that I mentioned before... what are the efforts involved in that... how is it connected to the different   levels of this particular model? So, essential practices 1, 3, and then all 3 of the equity considerations in that first strand all focus on this concept of areas of Interest... so, designing the project plans moving forward is what we're moving on to next. So, there'll be a lot of conversations over the next month, about setting ourselves up for full implementation of these particular components... so, that's just a quick update on where we are with respect to the pathways work... the FACT process... FACT just met again yesterday... I'm not on FACT, but I do get reports on that work. Just to keep everybody up to speed... in the Fall we pushed forward the 6 faculty hirings that we knew we could commit to at that time. So, the the Deans and the program leads were provided that information... have already started working on that... CIS for example had several faculty allocations in that process... so did STU... and then a few others. This round that we just finished this week... we have another 7 of those going out. So, the faculty hirings have been sent out to the Deans and then the program leads... to make those Next Step... to take those next steps with respect to hiring processes... and then we'll have a 3rd iteration of this, that focuses on the remaining provisional faculty lines that are out there, in concert with the academic leadership plan rolling out as well. So, that's a quick update on FACT... additionally the team's been working hard at creating a formula that will not... will allow us, in the future, to work with IR to have a nice template that's in WebI that we can just look at from a dashboard standpoint, that will give all the Deans and program leads the ability to think about where we are with respect to... do we have the right number of faculty supporting the programs and the divisions... so it won't have to come back to a group that's always, you know, trying to figure out who gets what this next year... it'll be fairly clear... there'll always need to be discussion but the data set will be in place, and will be something standard that we can follow. ---Denise Reilly: So... hey Jeff, I noticed you're halfway through... sorry... gotta love when you have to interrupt your head, head boss... so over time you're cutting into my time now... ---Jeff Thies: No. ---Denise Reilly: So, could you like in 1 minute... you just did... you missed the checkered Flags by Kelly. Can you just give us like a 1 more minute extension on your last 3 items? ---Jeff Thies: Yeah... the last two are reminders, so you can read those... the Helios Decision Theater... we had a group that went up there earlier this week and we will have a plan that rolls out more visits to the Helios Education Foundation Decision Theater... there's a link there if you're not sure what that is, you can kind of check it out in advance, but we'll be taking more   groups to the theater in the future, with specific work projects... and then I'm done... the last 2 are just read only.   ---Denise Reilly: Okay... so, my turn I think... well thank you so much for the report there's a lot of information there... hopefully at all faculty day you'll share a little bit more... here I am trying to figure out how to share my own report... [chuckles] back to the chat here... sorry... I'm going back to Rita putting it in here, because I have too many tabs open again... so here we go. Okay... so for mine, I think I'm just... I'm kind of falling... or following after Elliot, who taught me to just keep adding to the reports... so, my report... oh, guess I'm not even sharing my screen... guess I've got to do that right... Oh... one of these days I'll get it all together... let's see... okay, am I sharing now... do I get the thumbs up too? Okay thank you, Kelly... okay... so, as I take a look at my report real quick... I'll check my official time here, so you know... I'm just bringing this in... right... here we go... is it not pulling up? Oh, it is... it's slow, sorry... hah. Can we not see? I've got to figure out how to... oh, here we go... sorry. Wow... I'm gonna have to give myself a minute every time for technical difficulties on this... can we see this like in big screen now? Like what? Okay, I need to like, close... looking at everybody's faces, that's the problem. Okay... so, my quick 3 highlights right now... I just wanted to share... that's what I have to do, I have to not look at your faces anymore. My quick 3 highlights here are that... the faculty Senate website is updated, I'm very excited about that... also, we had a request... I think this was Kelly's idea, to have the actual department that everybody's representing... so we actually dug deep to see what you're teaching this year... so, if you go to the faculty senate website, it doesn't just have   full-time and part-time and what division you're in... but it actually has what you're teaching this semester ... most of our positions are filled, so that goes along with, I just have to link everything to what my goals are that goes along with the goals here... so, the 2nd thing I wanted to share is how excited I was about watching the board meeting, BP 1.25... and more than anything I just just feel like... I feel like it was a win for the voices of the people... and I feel like, as your former governing board representative, I've talked to the board members... I see that one's in here today, thank you Theresa for coming... but I just... something that Greg Taylor said really stuck with me and I was so happy... and I think Makyla will probably speak to this later and I know she added it in a PCCEA report to many, but one of the things he mentioned was... the reason that he voted for the shared governance version was that, when we had the board retreat, which was in January, we mentioned that last month... the board retreat that had different governance groups of the college, as well as leadership... and the governing board... it was just a sentiment he got about the past, and the way things were... and the concern that people had for the future. And I just... it was like he was speaking right to me... and it just made me so happy, and I just thought... anyways, I just thought that was a great win for the group and the people... and so I appreciated that... and the 3rd thing was something Jeff mentioned, so my first 2 pictures right there... you can see some people at the college, but this Helios day... I also linked some information about the Helios... but we had a day in Phoenix on Wednesday... and I was up there with some different members of the ELT, as well as some different divisions here... kind of looking at all this data that's been tracked for Pima County, which was really cool. Also, afterwards was the all Arizona luncheon and I was thoroughly happy to go there, not as a Phi Theta Kappa adviser for the first time, as I've been to that luncheon many times, but  I just wanted to show this picture... you can see   different administrators in the picture... but  more than anything you can see the 12 students   that were awarded full tuition waiver to any of the 3 instate universities... and I do want to highlight Kyley Segers, because she is the lead coordinator for the honors program... she's faculty... she started as math faculty prop... I don't know that she teaches any math classes, but it's a lot of work to be a Phi Theta Kappa adviser... and part of it is the work of helping these students win these scholarships and get these scholarships... and we can nominate 2 students per campus... and so, what you see here, there's folks involved in scholarships... there's board members that attended... but it's just a really great day to honor those 12 students that earned the full scholarship... and as you scroll down, this is just a little bit background of Helios and what this looks like... it kind of felt like I was going to the... if you've never been to an embassy before, it felt like it was the embassy...   you had to be very secure in and out... there was a lot of data... and what you're going to do with that data...  and it felt the same way as that, as kind of FBI... because we had about 8 screens with quick and easy data. So, as you can scroll down, you can kind of see the goals and things that are happening in April and March... and that's my time, I did see Kelly, and I'm keeping with it... so, thank you so much... and we'll move on to our next report, which is not me... and I believe it's the Board... the Governing Board report with Rita... so I'll stop sharing, if I can figure out how to do that, you know. ---Rita Lennon: Good afternoon... while Denise is trying to figure out how to stop sharing, I don't have anything to share screenwise, so I will just start talking... so, I wanted to share that, you know, obviously what the Board is working on what they're thinking, and how they, you know, how they're talking with each other... nice job...is important because it has been brought up in several different reports already... being the official Governing Board representative, I'm going to share a little bit of information with you about my feelings about like, how they are   communicating with each other... and then out with the community... and it's still very positive... I don't know if you remember last year when Denise was the governing board representative, she mentioned that this seems like a very tight team... they seem to be very respectful of each other, and I would agree that at the meetings it's very respectful... there doesn't seem to be any animosity among the team members and that's wonderful to see. So, for the month of February, is what I'll be reporting on... and the first meeting was a regular meeting on Valentine's Day February 14th, and I don't know if you're aware, but we do have PCC TV, which is also shared on YouTube... I'm going to share the link to the video, because I think  it's really important for you not only to hear about   what they're talking about and what our feelings are about, you know, like what our sense is about it... but also to watch them... there's a lot of information like, this one was 2 1/2 hours long and I think it's a lot of information that I couldn't possibly cover in just a small report... so, there was the regular meeting on the 14th of February... they also had a special meeting on the 15th and another special meeting on the 19th... oops, excuse me, I'm gonna... [chuckles] sorry about that... I'm trying to share the link and it just automatically started the video. So, for the 15th... here is the video... and what they discussed  at that special meeting was... Anthem, the executive team that is going to be discussing the chancellor... you know, how we're moving forward with the chancellor search. And they met with the Board first and I think they've also had a couple of forums with certain parts of our community. And so, it'll be interesting to see how all of this shapes up... I think what was really interesting is... Teresa I see that you're here... and thank you for being here... and being here today... and always being here. She had nominated another Board member, Wade McLean, and he did not want to be a part of it. Now it... there was no discussion at the meeting about why... so, it it would only be my speculation as to why... but both Teresa and Wade McLean will be moving forward with that... you know, being part of that search committee.   Finally, on the 19th, there was another special session and at that meeting they talked again about the budget discussion... I say again, because they had it at the regular meeting... they also talked about the interim Chancellor's goals... and finally about Kelly Services... but I do believe that that was tabled for now... there is going to be a discussion on whether someone locally could take the role of what Kelly Services is doing for  us and there was a lot of discussion about that. So, that concludes my report... if you have any questions,  please feel free to ask me in chat... thank you so much. ---Denise Reilly: One thing Rita... oops, go ahead. ---Rita Lennon: I apologize... I want to say one more thing... my apologies... I know Makyla Hayes will be talking about this a lot more... but it was already brought up... the BP 1.25... that was decided at the regular session on February 14th... thank you so much. ---Denise Reilly: Thank you Rita... and just like she mentioned, if you have any specific questions... and thank you for sharing the videos... there's been a lot going on... a lot with the Board... a lot with the hiring of a new Chancellor... and of course you know, there could be the domino effect... who knows... so, there's a lot going on at the college this semester... so, we appreciate everybody's involvement... and  I appreciate right now that I still see a lot of faces... if you didn't hear that before, I kind of put the call out to senators to say... hey, if you don't want to put your video on fine... but at least put a picture up there, or something, so we don't see a bunch of black squares... and there's still 17 of you... this is my nice teacher... there's still 17 of you that don't have that, so I'd appreciate by the next meeting, if you would put a photo of something... Greg, I like your photo, thank you. All right... so, moving on to the adjunct faculty report... and I'm not sure if it's attached on, or if you got a chance to attach it recently but we'll let you go. ---Sean Mendoza: Yeah I went ahead... went ahead and put it on there... so, there's a link that's there... I'm also putting it in the chat as well... so, you should be able to see it... the main thing that I want to bring up is that I want to first, I want to thank both Nic Richmond, Kelly O'Keefe, and also Marcela Di Savoia... I know I'm killing her name... I just want to thank them   for coming by and talking to the adjunct faculty,  specifically about the strategic planning update...   providing a strategic planning update... and those  of you... I think, those of you who typically... who may watch our video... there is a 10 minute empty space... because we actually broke out into, you know, to breakout groups... to talk specifically about... what... how adjunct faculty... what we see as an important need. And so, there were 3 groups... and the 3 groups... the items that came up... the first group... the main topic they came up with   was learning as the primary focus to meet the diverse needs of our students... that was the primary thing that came up for that group 2nd one was... ways to retain adjunct faculty in communicating marketing activities of the college to adjunct faculty oftentimes adjunct faculty, you know, we didn't know... oh, that marketing thing is going on for my area? so those... that... that's one thing that did come up for that... well, the 1 of the 2 things that came up for that specific group.  And then the 3rd group... of course, it's all about adjunct faculty pay... so, those are one of the things that are really near and dear to us and also, the group mentioned to us that there are going to be... looks like there's 2 strategic planning update sessions that are going to be happening... March 11th, and also the  15th... and it looks like if you want to participate or RSVP, please contact Melissa Cruz to get on there... and so, there was that... also another thing too is...Patrick Moore brought up a couple of items... specifically, you know, retirement is one of the things that comes up for us adjunct faculty where that 12% is not taken out of our... isn't taken out of our check, then all of a sudden...   wait a second, in the spring it's taken out, right? So, those are some of the things that... those are some of the things that we brought up... and Patrick shared with us, a link to find your legislature...   your legislature... and then... and ask them, because really this process is not... it's not something that colleges might... this is actually a law through the state. So, if we want to make... if we want to make change as adjunct faculty we have to reach out to our elected representatives. So, that's something that has come up and there was some text that was there as well, that Patrick shared. So, that was pretty much it... that's it in a nutshell... and I yield my time to the president. ---Denise Reilly: Hey, we don't mind you yielding your time... thank you so much... thank you so much for the update, Sean... and what's going on with adjunct faculty... so, we really appreciate that. Next we we have our PCCEA report with Makyla Hayes... and I'm sure she's in here. ---Makyla Hays: I'm here. ---Denise Reilly: Awesome thank you Makyla... no bunny costume today... or no costume today, right? ---Makyla Hays: No costume today... [chuckles] no... so, I had on my... first thing on my report was BP 1.25... you have all heard about it. I'm very, very happy, I think we should continue to talk about  it... but I want to use my time for some of my other pieces... I did copy in what that vote meant... and  what things that's actually going to change... keep in mind that there are other pieces besides the BP that actually guide what we do in the AERC like our administrative procedure... there's still quite a process to go... the Board is kind of, that last final step... but it is really encouraging to see them take that role on. I also linked the direct links to the YouTube for the public comment by one of our K-12 friends, who came and spoke on behalf of shared governance... my public comment...  as well as the link to the Board discussion vote...   and even within that... [chuckles] Greg Taylor's comments  and Theresa Riel's comments about the policy themselves. So, take an exploration through it... each one of those links is actually to the whole video... it's just to the bookmarked section that I was calling out... the other thing is just, make sure you come to the Futures Conference on March 8th... I'm going to admit ignorance up until this last year on what that really even meant... I was like... Futures Conference... okay, what does that have to do with me? And I honestly was so busy, I ignored it most of the time. I went last year and I'm really glad I did... and I am encouraging you all to go... it's a... it's your opportunity to give your input into the strategic plan for the college... and the strategic plan is what guides a lot of the initiatives that come down and impact faculty and what we do... so, take some time to do that... they've set up some tables at the West Campus prior to All Faculty Day... so, sign up for it and please come... this is your time to use your voice. Item of... items of interest for PCCEA moving forward, rather than specifics... we have the PimaOnline redesign... the faculty leadership redesign... the FACT process, which is the allocation model... the chancellor search... budget discussions... strategic planning... and of course, shared governance and how all that goes. So, you know, there's nothing going on on my plate at all... [unintelligible] please keep an eye out for what we're communicating through, and keep your eye out on those issues as well... the more faculty are watching and listening and participating, I think, the better decisions we can all make as a college. For AERC. we have a ton of ongoing projects... you just had the 21 Day Comment Period end for a bunch of the policies that we'll be finalizing in the next few weeks. I did want to just let faculty know that there is a ton of trainings going on right now for remote work and managers coming Faculty... full-time faculty... in general, this policy... or it's not a policy, it's a SOP... but this call out for remote work is not actually for you in general... however, if you're looking for more flexibility in your schedule than what the policy allows    for you already, with that 29 hours a week... then you can use the remote work agreement as a way for you to start that conversation. If you think that's going to be you, please attend one of the sessions, so you can hear what that conversation would look like and what the form looks like... the form will likely be released by the end of March. I just wanted to brag on AERC because we are finally... we're getting some big stuff done... we have 17 policies that we have posted in the last year and a half, that we've posted to change... there's 19 active resolution teams that are still in discussions... this morning we've moved 9 policies on for posting... 6 of them are being revised by groups based on the 21-day comment... 1 new policy is ready to be voted on... and there's another policy that's about to come out to you for  21-day comment... so, AERC is busy take a look at our tracker  that is actually linked in my report... and if there are topics that interest you... either, you know, if we're already talking about them join in the conversation... if we're not talking about it yet, and you have something on your mind related to policy, please send a message to myself... any of your other AERC representatives... or use the link on the web page... and I think that is it. [unintelligible] ---Denise Reilly: Thank you so much Makyla... I just want to say... I don't know  that you'll... you probably will off the top of your head, but I know there's probably 5 faculty representatives on the AERC and I just want to acknowledge all the work that you're doing... so, if you want to shout that out... or later in the chat... write their, you know, names in the chat... but really I know it's a lot of... just even hearing about all these policies and all these revisions and things coming out... if you want to share that, go ahead... if you know who that is... but thank you so much to all our AERC faculty. ---Makyla Hays: We have myself as the PCCEA representative... and I've been voted as the AERC, as the co-chair... then we have Matej... Matej Boguszak and Jennifer Guajardo and James Sheldon... we are going to be putting out an election soon... and we're going to be starting to do a fiscal year service, instead of January to January... so, we're going to be looking for possibly 1 seat, 1 person to step up for a seat... and then we lost our alternate when Nan retired,    so we are going to be filling an alternate space as well... so, there will be 4 plus an alternate, who does everything but vote [chuckles] on the final policy... but they're there for the proxy... but they're welcome in all the conversations. So, yeah... if you're interested in it, keep an eye out for that call out for nominations. ---Denise Reilly: Okay, thank you so much... thank you for the work that all of you are doing... and we've pondered that too... faculty senate is also on the kind of January to December... and it's really difficult to explain, here's how your term is... because we... you know, in all other realms, we follow a very traditional academic year, right... Fall and Spring... and we're kind of off on that... so, we've talked about that too, and would have to change our charter to kind of adjust and revisit that...   but we might have to go that direction at some point because it can be confusing. So, thank you so much for all your work and then we do... oh, I did want to mention a kind of... a couple of us were pointing out in the chat, as we have a minute in between, that all you have to do is put in an IT ticket for a PCC Zoom account, I did check with upper Administration to make sure we're not taking up too many Zoom accounts, but no, we have the license for it. So, in order to actually change your picture, or to have a profile picture, you do have to have a PCC Zoom account... So, if you put in an IT request for that, it's really quick... and look, if I could figure out how to do that, anyone can, because I screw up everything... okay, moving on down to the TLC report... I didn't see... I didn't see... I do see Elliott. Hey Elliot... welcome... and take it away. ---Elliot Mead: All right... awesome... thank you... I'm gonna drop the link... it's also linked into the agenda of course... but there are a lot of links in my report for today, so please go ahead and check them out... I'm just going to kind of talk through them really quickly... and basically, you've already heard about a ton of things that are coming up... the Futures Conference totally seconding it if you get a chance to go... I attended last time it came around and I thought it was a phenomenal experience... but in addition to that, our TLC specific report is just that there are many things ongoing, and we hope to see you there. We were super pleased that we opened up 2 sections of BLC for the book Braiding Sweetgrass... and closed them in 2 weeks... we had that much interest... so, we are definitely looking into repeating those in the next... in the Fall semester. If you didn't get a chance to join the the book circle this semester, there will be a chance for Fall... to talk about that work. The second link, or the first real link, is March 4th through 8th... director... OER director, Chelsea James, has put together an amazing program of events... if you're interested, please check those out... all based on open education resources, developing them, incorporating them, finding appropriate ones, mindfully including them in your courses,   and so, please check out those events... you've heard a little bit about All Faculty Day... this is a plug... if you haven't registered yet, please please do so... I know, I didn't, until like just yesterday... so, I think that we sent out the the call for proposals and maybe folks missed the registration... so please... also be sure to register, so that way we know a good count for food and how to prepare. Let's see, the 3rd link is to alert you to Climate Justice Week, which is coming up the first week in April... there's an amazing lineup and the CAS curriculum team has been working really hard on putting together this amazing event. On April 2nd we'll have a series of workshops, hands-on activities... there will be an amazing keynote speaker, Dr PennElys Droz, who will be coming in to talk about indigenous sustainable practices... and, yeah... well, if you haven't been reached out to already, then you will absolutely... you'll be hearing from us in a minute. Let's see... the next one is... we're also planning... just started planning... teaching strategies workshops... so, after All Faculty Day, you'll start getting emails from us about that event... so, start thinking about what you're going to present in August for us, for our faculty community... the theme of that is going to be caring classrooms. And then last, but certainly not least... this is a kind of special event... and an ability that I'm very lucky to be able to showcase off the work that Mary Stoecklein is doing... Mary is one of our adjunct faculty in AIS... and she was granted the Great Questions Fellowship... this is an amazing opportunity from a really great organization... so, as part of that Fellowship, she's going to be hosting a conversation about general education and liberal education at Pima... and there is a survey, that she would ask that we complete if you have a time, it should take about 10 minutes... those are all linked... so, big kudos to Mary for the fellowship, it's an amazing opportunity... so, if you get a chance, stop by that discussion... help her out and fill out that survey. So again, just tons of events... let me know if you have any questions. I'm also giving the AI task force update... and so, that is on the link at the bottom of that document... it's also here in chat. From last time, we have just proceeded... and our subcommittees, doing a lot of great work... I don't have a massive update, our big deadline is that we'll have a rough draft... our subcommittees will have a rough draft of their work for April 1st... and those subcommittees are listed... AI & Accessibility, Business & Industry; Syllabi and Policies, Software procurement, and Surveys... so, there's a lot of activity, there's a lot of really great discussions happening... we'll start to have a good draft right around the 1st, that will continue moving forward... and our goal is really, kind of an AI stewardship plan, that can be incorporated and adopted into our strategic plan. And then lastly, just... just kind of coming out of our conversations... a little bit of AI awareness... so, AI happened... and boy the floodgates opened, right... and we saw this huge wave of discussion and all of this energy... and now we're seeing, not just a lot of energy, but we're seeing kind of like that wave wash back from the shore... and new things are coming out... so, along with that is, of course, a lot of opportunity but just, we're starting to see, and I'm going to misquote... and I'm going to use words that I don't understand... I wish Isaac was here to help out... we're starting to see a lot of bad actors... we're starting to see more in software bridges and in security based on that... and also... and this is the tip of the day... we're also starting to see more Fleeceware coming out...  so, if you're... if you're interested in that, there's a little bit about what Fleeceware is...  basically, there's a lot of really like horrible apps on like, the Google App and Apple Store... please be very careful about those... many of them are targeting our students, and they're promising to do big things in their classes... like one that provost Thies just sent us... it looked like... it made promises like it could just embed right in the LMS, and answer quiz questions and things like that, which would be horrific enough... but the 2nd layer of horror on that software is that it's basic a scam... and so, now we don't just have  to worry about our students using this kind of technology... but also getting scammed by it... so, all kinds of really interesting issues coming out... we are keeping a breast of them and of course these  are all Incorporated in our conversations about AI. If you have any questions... if you want to reach  out and talk about this of course please do... I don't have the A... I don't have our email address in that... it's in the February one though... it's pcc-ai@pima.edu...  please feel free to reach out to that email address... let us know what you're thinking...   and as always, there's tons of events... check out the TLC calendar... there's that LEAD 185... plenty of opportunities to engage... so, if you're feeling something... seeing something... by all means bring it to us and we'll absolutely, you know, work on it... and incorporate it in our in our... I don't know... discussions... energy... in our progress... so, I think that's it for me. ---Denise Reilly: Lots of exciting stuff in the TLC... I do want to 2nd your plug about All Faculty Day next Friday... and I do want to say that today is the last day to register, for the reason of... we're trying to make sure we have enough food for everybody. So, I do want to say that as of this morning, when we sent the second call out, we have 211 registered... and then we have 161 that registered, and said they were coming in person for lunch. So, we are... I did get a few emails from a few faculty saying... do we have to go in person... does this mean it's a virtual option? Yes, there is a limited virtual option... it's not going to be live streamed... so, anything that's not in those classrooms, like the the speakers at the beginning... are not going to be live streamed... they'll be recorded... but of course we're limited on the high-flex classrooms, so those would be the only sessions to be attended... whereas, there's plenty of other sessions... so, we are encouraging people to attend, but we're also not... [chuckles] we're okay with a virtual option as well... so anyways, just wanted to put in a plug for that. Now, at this point, we have a report from student affairs... let's see if I... let's see if I'm improving here... I'm going to share my screen... and actually Jen Madrid was not able to be here, but she recorded a video... so, don't all go clicking on her name now because that's the video... but I'm going to share my screen now... let's see if this actually works. Oh, my gosh... it's going straight to the agenda... here we go... this is my in between... let me move all your faces. Okay... so, you can see my screen, correct? Am I sharing correctly? Yeah, right... yeah. Okay... so, here's Jen Madrid's 3 minute report... so we're... oh, we'll still be close to time, hopefully. ---Matej Boguszak: Can't hear. ---Jennifer Madrid: Yeah, Denise... the sound is not working from her video. ---Makyla Hays: I think if you share the tab, instead of your screen, you should be able to hear it. ---Denise Reilly: Oh, yeah... no improvement  it's getting worse... no problem. Anyways... [chuckles] She was... on your own watch the video... it's basically, she submits a report, and discusses a couple highlights of things going on this semester... I did want to also say at... look at that, we're a minute ahead, now that you can watch the report on your own... [chuckles] I did want to also say that I think... Elliot was mentioning a bunch of things happening and then in... Jen Madrid mentions in her report, all the things going on... but I did want also say, shout out to all the different departments   across the college that will be having tables at  the All Faculty Day... so, lunch is really at 11:30...   but actually at 11:00 is when you can start taking your beautiful photos if you'd like. So, from 11:00 to I think 2:30, we're going to be able to do head shots... and so just FYI the table events will be during lunch, so from 11:30 to about 1:00 there'll be different tables out there... so, these are all different departments that support the college. So, when I mentioned PTK and Kyley Segers before... if you want to know more about those different things, you can definitely... definitely check it out... yes, I will have to make sure... apparently Jen gave me access and I need to figure out how to give everybody else access... I will try to figure that out after the meeting, not during though. Okay... but hey, we're on time... 1:50 PM and this is the start of our actual business section... so, what you'll see is that there's 6 different items going on... we hope to end by 3:00... one of these days we could be like those early meetings, like... oh, we ended at 2:55 or early.. that would be heavenly... but at this point right now, everybody that has time here is allotted with Q&A... so, you may want to fit in... if you're presenting, you may want to fit in a little bit of time for that Q&A... Dr Jeff Thies, you are talking to us about PimaOnline Next Steps,   and my trusty colleagues here, and officers, will also be monitoring the chat if you have questions... Go for it Jeff. ---Jeff Thies: Thank you Denise... yeah, this is an update on some of the preliminary conversations that are going on in 3 major areas. So, with respect to the PimaOnline eCampus concept... I've had conversations with Michael Amick about creating the PimaOnline eCampus for a Fall '25 start date... there's a lot of backend work that has to be done... you can imagine working with other parts of the institution with respect to putting that up... including the work that's being done out of the STRIVE Online Grant... 2nd area as was referenced earlier, is the Academic Leadership Model... there were 4 models that the group is investigating... the subgroups are looking at the different models... coming up with strengths and opportunities to adjust... I know they've met with Dave Bea from a finance perspective... the next meeting for that academic leadership group is   next Thursday, the 7th of March... and the work should filter down to creating 2 models that they will then take to the divisions to say, how does this play out within your division model?   The goal is to have all of that information to the divisions, and back, by the end of spring break... or the week after. As we get closer to that timeline, we'll be able to make decisions about Next Steps, with respect to academic leadership, for the next academic year. And then, the 3rd area, that is continuing with conversations about the implementation, focuses on the work that Michael Amick and Kate Schmidt were tasked with, which was, you know, bringing the concept of all of the work in the CLT... and the TLC... some of the low hanging fruit that's already been discussed, and we're acting on in that particular conversation... an empty PCN is being refurbished for the TLC... so that the TLC has an official executive director moving forward... so that's just shifting a PCN that's empty from one slot to another... and the other is the prioritization of CLT's work, as you can imagine, they prep and plan in advance... in the past, that information was prioritized within the PimaOnline leadership... so, what we've asked Michael to do is make sure we bring that prioritization conversation about what's happening next Fall, into the Provost leadership team conversation, so that Michael Parker, Morgan, myself, and others on the PLT, have an opportunity to have a conversation about what is the direction of the work they're doing in the Fall. So, that's the temporary stopgap... the longterm is, they have... CLT has an an excellent handbook... and part of that handbook has a component that outlines the process they go through... and taking a look at whatever adjustments need to be  made to that process, so that the programmatic view of what needs to happen and is prioritized in that group's efforts... additionally talking with Tony Sovak, Isaac Abbs, Tom Tenny, Evan Goldberg about how the ALT team, E Quality, the Learning Management, the LMS-D2L Brightspace...  how all of those fit in this new model.   And that's the update... I think we have time for questions... correct Denise? ---Denise Reilly: Yes Jeff... thank you... I was taking the opportunity to [chuckles] ---Jeff Thies: Take a bite. ---Denise Reilly: Yes, yes, yes. ---Jeff Thies: Understood. ---Denise Reilly: So, I have a question, but I see that April does too... so, I'm going to defer my time to April first. ---Jeff Thies: April. ---April Burge: Hi, how are you? Hey, Jeff... were they making those models public? I just... I missed a little bit of that. Were we able to view those models? ---Jeff Thies: The models are being vetted by the group that's meeting and then they will be bringing it to the divisions... they didn't want to bring all 4 models, especially if 1 or 2 of them were like a no-go to begin with... so, the ones that that group decides, are like the 2 that should move forward... they'll be bring it to the division. So, I don't think that all 4 were made public... although I don't know why you couldn't reach out to a representative from faculty that's on that group, to take a look. ---April Burge: Oh, okay... I'll do that, thank you. ---Jeff Thies: Mm hmm... absolutely. ---Denise Reilly: Thanks April... my quick question, and I see there's some other questions in the chat... my quick question was... are... is the group still on track for having this decided by Spring Break, if that was the last I'd heard? ---Jeff Thies: Yeah... that's their timeline. ---Denise Reilly: Okay. ---Jeff Thies: That's part of the meeting next week... so, March 7th meeting... depending on where everybody is with the subgroups... where that conversation goes from there. ---Denise Reilly: Thank you... I'm gonna go, because I saw Kimlisa's first, and then we'll go to Matej... I see a couple in the chat, and I can just read it for you, if it's easier... will that executive director PCN be open to a full search, internal search, or will someone just be named outright? And then, there's 2 follow questions. ---Jeff Thies: Ah... so, I can answer that one. Nobody's going to be named outright... there is an ongoing conversation about... should that be done internally? First, we have a lot of great quality candidates that haven't had the opportunity to fill that role, that probably could... but there's also the expectation in general, when you have a new position, that it should go external. So, I don't know that we've come to a final decision on that... I know it won't be somebody named outright... it'll either be an internal search first... followed by an external search... if there isn't a candidate that's chosen for that. So, we're still... ---Denise Reilly: Still teetering with that. ---Jeff Thies: Yeah, absolutely. ---Denise Reilly: Okay...and then there were 2 quick follow-up questions, and we still have time, so we're good. Who or whi... or who came up with the 4 models originally... was it that group as a whole? ---Jeff Thies: The original 4 models... um... I believe Nina, in conjunction with the group, talked about the 4. I'm not in those meetings, so I don't know if the pre-work happened with the group, before we put them on pause... or if it was something that they did after they got started again in February. ---Denise Reilly: Anyone that's on that group that's in this meeting, that could answer that... I know a couple of my officer colleagues might be... if you know the answer... Kelly. ---Kelly O'Keefe: I just answered it in the chat... no, that was not something that the group came up with... that was... the 4 models were brought to us. ---Denise Reilly: Thank you... and then we have a question from the... ---Jeff Thies: So can I... can I follow up? ---Denise Reilly: Sorry, go ahead, go ahead... sure. ---Jeff Thies: So, Kelly was there any conversation in the group about a model that wasn't represented that needed to be represented? Was there that opportunity to have that  conversation? I'm just curi... ---Kelly O'Keefe: Yes. ---Jeff Thies: I need followup... so. ---Kelly O'Keefe: Yes... and I've been gathering input from some faculty on, you know, what they'd like to add and see in the model...   and also from Denise. ---Jeff Thies: Got ya, yeah... because the models themselves aren't like, set in stone was my understanding, they have the ability to flex... and that's what the subgroups are doing... so, it's like having a starter, but then you know this model could be tweaked this way... and that makes the most sense. ---Kelly O'Keefe: Yeah... that's all of our understanding as well. ---Jeff Thies: Yeah, yeah. ---Denise Reilly: Thank you. ---Jeff Thies: So, something's... if something's missing in the models they have the ability to add and/or subtract from the 4 starter models, is my understanding. ---Denise Reilly: Thank you... Matej. ---Matej Boguszak: Thank you Jeff... did I hear that right? So, in terms of it being ready by March... are we talking about this Academic Leadership Model? Or are we talking about the PimaOnline stuff that needs to happen? ---Jeff Thies: The academic Leadership Model. ---Matej Boguszak: Okay... and by that, do we mean, like... how many positions... and then, pretty much everything that's in the handbook currently   about the hiring process, minimum qualifications, preferred qualifications, compensation, and all of that stuff? ---Jeff Thies: Yeah... so, the the model is going to be vetted by the divisions after this next week's meeting, is my understanding... and then that piece of it has to be done as well... the handbook piece. ---Matej Boguszak: Okay... sound... sounds ambitious... ---Jeff Thies: It is. ---Matej Boguszak: I don't know how we can get... the handbook done in 2 weeks... but... ---Denise Reilly: That's why I asked... Faculty Leadership Model... that's been told to us over and over... just kind of that Spring Break timeline... and it seems... around the corner with the Icebreaker question, right... okay... and then, Matej's mentioning that it needs also. ---Jeff Thies: Yes... absolutely... AERC review will happen as well... absolutely. I've had that conversation. ---Denise Reilly: Also, Kelly put chat... because I know that Kelly and Rita are both on that committee, that it says... Kelly said... if there's any ideas or input that can be emailed... now, if we haven't seen these models... how does that happen Kelly? If we have input on the models, or are we supposed to find out about the models before giving input? ---Kelly O'Keefe: Yeah... that's a great question, Denise... I wasn't aware that we were allowed to share the models that we were given... so, that's something I can send out, certainly... or even attach to the agenda, if that's okay with Jeff. ---Jeff Thies: Yeah, absolutely... yeah, I mean full transparency... we're not... we're not trying to hide anything about any of the models... they're just doing the pre-work... but I think, what they're trying to avoid is, if a model is something we're clearly not going to use... getting a bunch of feedback on how bad it is... or you know... and then having to spend time answering that when, yeah, you're right... maybe that is a lousy model... and so you've got a small group that's vetting these 4 to say, which are the best 2... ---Denise Reilly: Sounds like we... ---Jeff Thies: Definitely there's no... there's nothing wrong with sharing, you know, what the models would look like. ---Denise Reilly: Okay... all right... thank you, Kelly... thank you, Matej... for your question... do we have any more questions based on this? or are we ready for... I did see, 2:01, we're doing so great... I did see that Dr David Bea is in the room here, and this is his time to talk about fiscal year 2025 budget discussion... David do you have access to share? I hope you do... because you know. ---Dr. David Bea: I don't have anything to share... so, I'm going to share out of discussing and talking... [chuckles] ---Denise Reilly: So, do you want to share the... I know the slideshows are kind of lengthy, and they're from before in the agenda... ---Dr. David Bea: When I refer to them, it. ---Denise Reilly: We don't want to share those, right? ---Dr. David Bea: Don't think we need to. ---Denise Reilly: Okay... then I don't have any work to do on that, thank you. ---Dr. David Bea: I'm just trying to make it easy... the... good afternoon and happy payday for all of you... I always like to start that when I can on Fridays... every other Friday I get to. The... I want to start... sort of give a quick overview of where we're at with the budget, and then leave time for any questions... because I think the anything I say... usually, the the best discussion comes out of the questions that follow, rather than me giving a monologue. To start with... what Denise and I were just talking about... if you want to get a more in-depth with slides and things like that, we have given a number of presentations to the board in study sessions... most recently, a couple weeks ago, not quite 2 weeks ago... on the Monday study session we spoke with the Board for about an hour and a half, about various components of the budget... following up on some of the direction that they had given previously... what they were looking to see... what would that mean... that sort of thing... and so, what we did is we put together the basic information that we do... sort of updated it with... as we go through the year, every month that goes by, there's new information that comes into play...   so that it makes pretty... it changes projections to be more confident... so, property tax information for example... we are projecting it until early February, then we know what the information is for the next year... that said, we're getting pretty good at the estimating and projecting on property taxes, and it doesn't change very much at this point... but those are the kinds of things that we update... with that, the Board had asked us a few different questions... or tasked us with a few different questions... and we put together 3 scenarios, to sort of trigger the discussion with the Board. The first one is... what would a budget look like that had no property tax increase and no tuition increase? That is that the Board, various members of the Board have indicated hesitance to increase tuition in property taxes, particularly in light of the fact that, based on our enrollment, our staffing metrics are misaligned... this is something that we've been talking about for a long time, but we have not decrease the size of staff as enrollment has declined, particularly related to COVID... and the most  recent declines that we've experienced. So, the idea is, we track on those kinds of metrics... we track on staffing cost to total cost... staffing per student... 576 01:05:38,645 --> 01:05:45,806 all of those things... we have different metrics that you can see on the website... at any given time you can see where we're at with the most recent... they get updated about once a year, those pieces of information. So, the Board asked us that... so, we came up with what we call the base... the baseline model... which is, what the budget would look like if we had no tuition increase... no property tax increase... there's a little bit of increase associated with other revenues, investment, and prop 207 money. And then, folding in what some of the basic cost increases are... so then, the assumptions on the base are that any cost increases that we are expecting on an operational basis this year, that we're expecting to offset those with cost reduction ideas that we have... efficiencies those kinds of things. So, there's some discussion about that... and Nic Richmond's area has done some work with units to take a look at different cost reduction ideas... there are a few things that we're looking at that will help... fortunately, this year there aren't a lot of major cost... operating cost increases... so, I'm optimistic that we won't have to incur that.   In addition, we bake in that folks are getting a year of experience... because with the new class comp structure, what's important to maintain, tying positions to market, is that we're recognizing the people's experience in their position... and so, that's what the year of experience does... so, we want to bake that in as a sort of starting point for the budget. We put into that Baseline budget, a moderate increase for adjunct faculty of 3%... and the biggest other element to that budget or to the base... to all of the different scenarios that we put in... is that over time we have a structural budget deficit in athletics and performing arts... those are areas that at one point in time, either generated revenues to offset their costs, or were close to doing so... over time, that isn't the case anymore... and the idea is, let's address that in the budget... it's not a massive problem... it certainly isn't the issue that the University of Arizona is experiencing it's much smaller than that... but the idea is... okay... well, we have a structural issue, let's address that and get this thing... get the budget in a more stable sustainable place... the reason primarily for the athletics... just because you might ask the question... so, I'm guessing that someone might have this question... athletics, at one point in time, was primarily funded by the student services fee... and the problem with that is that, as enrollment has gone down, the amount of money generated from the student services fee has gone down also... you have fewer students, you have fewer students paying for it. In addition to that, costs on the athletics side go up... and they are things that, even though the athletics department has done things to reduce costs, most notably eliminating the football program a number of years ago, which was substantive in terms of changing the costs... that with the base programs that they're providing right now... the salaries for coaches changed along with all of our salaries, based on the the class comp structure, and other minimum increases things that we do for everybody. Scholarships... if you want to keep the same number of scholarships in terms of the number of units that the athletes are getting   through the scholarships... that goes up every time we increase tuition... and then travel is their other big expense and that also has gone up as a result of things that the college can't totally control. So, the reality is, is that budget in particular has costs that have gone up over time... and the revenue that was supposed to support them has gone down pretty dramatically. So, the idea is... okay, we just want to structurally create a model that addresses that... so, in that base model, the other thing that the Board, because of the metrics of  staffing versus students... is really... by any measure is, is we're very heavily staffed... is that the Board has also indicated a desire to start getting that back and getting that more aligned. I've talked... hopefully, you've heard me talking about this, because I've talked in a number of different settings about this...  but when we're talking about position reductions at this point, we're only talking about through natural attrition... we're not talking about layoffs... we're not talking about eliminating positions with people in them... that's not the point of what we're trying to do... the idea is, when a position becomes vacant, is there some way to move responsibilities... to consolidate units... to consolidate the responsibilities... and create efficiencies and just reduce naturally over a period of time... in in a fairly straightforward way, that doesn't impact individual people dramatically... and so, that model had some reduction built into it. I'm already, I thought I had... anyway, if that question is for me, I'm happy to stop there and ask questions... except for I think I have more time than that... so, Denise... is that accurate? ---Denise Reilly: No... you have 30 minutes to include questions, so I think we started at 2 o'clock, right? ---Kelly O'Keefe: My apologies... my fault... ---Dr. David Bea: I won't take all that time either. ---Denise Reilly: No, no, no, no no no. ---Dr. David Bea: I have a few more minutes of me talking. ---Denise Reilly: questions, but keep on going with where at right now. ---Dr. David Bea: The, ah... so, the... so, then the second... there were again, I mentioned there were 3 scenarios... the 2nd scenario was based on adding tuition or a student services fee increase to help offset some of those structural deficits over in the athletics and performing art side... that's the primary difference between the 2... and then the 3rd one was more aligned with what the college typically does, which was, it had a $3 tuition increase, a 2% increase... it had again, the adjunct faculty model was increased... the load hour rate was increased by 3%... and there was money put into compensation, that was above and beyond the year of experience. So, that would be enabling us to do things like what we've done the last couple of years, which is provide minimum increases...    so, you get the bigger of... a minimum increase... or a year of experience... so, whichever is larger is what you get. That ensures that everybody gets some increase... that I know is important for a number of people who are above their target levels with their years of experience... and so, the idea is to have some pool of funds available... to do that, we've had conversations with AERC reps... I've met with all the different groups to sort of start upfront, talking about what the different priority areas they are... that they're interested in... and then, talking with them... that the first things that we want to think about would be the year of experience... and then potentially, a minimum increase... and then we've talked with them about... each group has sort of their different ideas and perspectives of what to... what to look at. The last model actually, also had a slightly larger reduction of positions... not too many... we're talking about 20 to 28, something in that neighborhood... what that does... if you're at about 28 and we eliminate that... the cost savings associated with that is similar to what the increase in years of experience... so, what that's doing is   really ensuring that we have a more sustainable  structurally in... more structural Integrity with the budget.  So, those are the base assumptions on the capital side... we are looking to do a recalibration year...  because of all the work that's going into the centers of excellence... because of the back sort of backlog and work that we're trying to keep up with on the facility side... and the work that's been done on the IT side... the idea is minimal, minimal, minimal capital budget, to the extent possible... and so, I... sort of just getting ourselves back aligned with... okay, let's finish up all these things that we're already committed to... and then next year, go into a more of a... we're building a 3-year plan... so that it's planning on what to do in the coming years... let me take a look at... quick look at my notes, and make sure I hit all the things that I wanted to... and I think I did... so, with that, I will ask... what questions I may be able to answer or shed light on. ---Denise Reilly: So, David... I'll start here... I'm hoping that people raise their hands... it's going to be easier than reading a lot of questions from the chat but you know, I learned this from Theresa... so as a point of privilege, I'm gonna go first... that's my question, you get that Theresa, point of privilege. I'm curious... how does... I know that you mentioned going through natural attrition... but one of the questions that I thought was really important to ask... one of the board members asked in the study session, like, how does the college... what is the framework of deciding how to reallocate positions and things like that? I can't imagine, and I'm just going with like surface level, but I can't imagine every division saying... oh, this person's retiring... like, we don't really need that...  we'll just... I'll just make sure that I divvy up the work between everybody else... and so it's... I can't understand... I can't figure out... I haven't heard like a response of... how does the college get together and actually decide... hey, we're going to cut equally across divisions... or we're going to reallocate... I know what it's like for the FACT process but how does that happen with staff as you mentioned? That's my question. ---Dr. David Bea: It... it's a really good question and it's pretty intuitive... if you give people the choice, they go... we don't have the ability to reduce. So, we're going to have to come up with some metrics... right now when I'm talking, I'm talking across the college. We'll be working with ELT and that's really the level that we should be talking about, right... the target for the overarching college-wide budget is around 20 to 28 positions... and that's really what I want to be the target for the next few years... I want this to be a multi-year effort and we'll see how that how that plays out. Much like with the FACT process, with the faculty, it's like... more like, you're setting targets... and you're trying to track on those targets...   and then, what will happen also is... we'll take a look at different units... and see which units make more sense. So, the example I've given to the Board before... and I've given to a number of the other groups as well... is that when you look at facilities for example, it's not a good area for reductions, because they've added square footage... they have more space that they have to manage and maintain... and their workload hasn't changed at all related to how many students we have... so, there's going to be a little bit of looking at it in terms of metrics that may make sense for the units...   that said, it's going to be like... okay, but we're all responsible as a college for trying to get up to these measures. When I'm saying those numbers, I'm really focusing on staff side... the faculty again, we have targets for the faculty, based on the different metrics that we have... and I know that there's also an effort with, both with the FACT...   and also, with the Department Leadership Model...  that there may be some changes... so that's not   where I'm really looking... or where we're going to  focus attention on... it's really on the staff side. That said, when you say, this is our objective... and you say... okay, you have time... and you're looking at say and I've said, and you mentioned, Denise... the idea of... via retirements... well if you know someone is a couple of years out from retirement, or is thinking about retirement... that's when you can, as a manager, you can start thinking... okay, how can maybe we switch the workload around here... how could we reorganize it? Gives you a little bit of time... but you have to be thinking that way... so we, as... you know, I've been talking with my colleagues almost ad nauseum... getting them to start thinking this way... you need to think about how you can reorganize when you have the opportunity to... and for example, I know in my areas, which I wouldn't... I... I... my areas have generally reduced a lot over the last number of years particularly when we went through the EL reductions the El based reductions... I still have areas where I am able to do some consolidations and we will be able to save a little bit in my area.  So, even the areas that... you just have to be a little bit creative... but you do have to sort of push the issue and say... here's some basic expectations... and then, what will happen is, it's going to be a regular conversation. So, when a position goes vacant... okay, let's have a conversation about whether you actually think you need it... and you have to be more... you have to be more accountable than just to yourself, right... because if it's just my position, I say... oh, I need them all... I need them all... you know... so,  it's going to be a team effort... but there will be some... a little bit... as we get more narrow... as it gets said... if the Board says this... yes, this... these are the basic parameters we want you to approach... then it's going to be like... okay, let's start narrowing it down and start giving some base targets but again, the targets are going to be sort of soft targets initially... and then, as time goes by, if we're not meeting those targets they'll become harder targets... that's how I'm planning to do it... ---Denise Reilly: That's a kind of high level overview... okay, I'm looking for hands for questions... I know that usually you're a a popular one to ask questions to... people aren't usually silent with a presentation like this. ---Dr. David Bea: A caveat is... those who saw staff council earlier is... I tend to be really wordy with my answers, so apologies in advance for that. You might ask a simple question, then I'll tell you a 10-minute answer. ---Denise Reilly: That was kind of a high level question, but others... I'm looking for hands... fingers, whatever... hopefully not the middle one. Did I say that out loud... oh, my. gosh, I'm sorry. ---Dr. David Bea: While people are getting up the nerve and the courage to ask a question, I will say the next steps are going to be these. So, at the March board meeting, there's going to be a pretty important set of discussions... one is, we're going to ask the Board to give clear direction on some of the base budget parameters... and then the other one is that... if they choose to make a change to tuition, that we will have that information in March as well. So, we will have a very good idea of the high level budget parameters and direction from the board, after the March board meeting. ---Denise Reilly: Thank you... I just... I do have a question since I'm waiting like crickets here. You mentioned the fine arts and I watched the study session, I've heard all the presentations... but how do other community colleges... I know what you mentioned about, you know, costs going up... but how do other community colleges... because we're not the only one that cut the football program out in the state of Arizona... in fact, that was probably one of the reasons we did, was because we didn't have other places to compete, who cut out their programs, but how do other community colleges actually fund fine arts and athletics... because I thought it was interesting, Wade's question, not even a university subsidizes their  athletics with a student fee... so, when asked if a student pays this much of a fee... are we asking for students forever to fund athletics and, you know, and fine arts at our institution... because we're not doing it? So, I guess the question is... what do other community colleges do in the state of Arizona in terms of the Athletics they have left? ---Dr. David Bea: Multiple answers to... yeah, multiple ways to answer the question... and probably as many as, there are 10 different districts... there are probably at least 10 answers to how they do it exactly... they... the college... we at one point... and this is 20 years ago... there were some issues with how the athletic department was structured and funded... and it was really, as I understand, because this predates me... but I came in like, right afterwards... so, I know of some of the issues that were going on... there was a lot of commingling of funds and expenses. so that, coaches were also teaching, and the academic budgets were helping to support some of the costs related to athletics, and there was a big to-do about this a while back... and that's when they created the model where the idea was to have athletics be, not supported by taxpayer dollars, by this student fee revenue... that's where the... that's where it came from... so, we're talking like 2003, 2004... something like that time frame. over time, there have been conversations with the Board about... okay... well, it's a little bit unrealistic...   and if the college is deciding that we need to  have athletics, it's... there's nothing inappropriate about having it funded by the general fund... ie, somewhat from property taxes and/or tuition. The other colleges... I... again, most of them don't fund  it the way we have funded it... they would be... through a mix of property taxes and tuition and gate receipts and things like that... and so, the fact that we kept it away from property tax for a number of years... again, that was a choice by the college not a requirement... and then at a certain point in time, when it became so unsustainable... and when it was... around the same time as football...  it was also stated that hey... if the college decides that we're going to have an Athletics program  let's move some of the expenditures over to the   general fund side... for example, if you're going  to have an athletics department, you have base needs... and this is where I... mentally, I think of  it is... if the college has certain requirements,   it's totally appropriate to be general funded... for example, if you have athletics you need to have an athletics director. So, the athletics director and a support person are funded out of the general fund currently... and then the athletics budget is the sports and the coaches... so... and there are a couple of other things that we do that are like that... other colleges would be purely funded out of 2... in, either... might be funded out of tuition... I don't know if they actually keep it separate, my guess is that it's just a combination that they use... that they look at it... whatever their sources of revenue that come in, they use those to help offset the expenses for the sports... so hopefully, I... I know I gave a couple more answers. ---Denise Reilly: No that was good... very... he sounds like... ---Dr. David Bea: Again... I all... I warned you. ---Denise Reilly: but it sounds like a lot of people do it differently... Now, sounds like we need to find a way that's sustainable for the future, it sounds like it's not... it's not working the way it is right now... and we have to... ---Dr. David Bea: The structure that it was originally created is not working... and it's not going to work with the enrollment where it's at... so, we're just trying to address that... and, you know... again, the programs that they have, they've done a really good job at sort of pairing them down to the ones that, you know... and this was an effort... that was, I don't know... 8 years ago maybe...  I don't know, time flies... where it was like, what are really the priority athletic programs for Pima County, the college, and for Tucson, right? This area, what can we excel at? and that's why one of the things you see is that almost all of our programs are really successful. So, I think we've done a pretty good job of sort of identifying what  the really central ones are for athletics, for Pima College. ---Denise Reilly: Great... I did see a hand up before Makyla, so I'm just going to check to make sure that Ally Stacey, I think, was the, you know, the brave one... to go after me... Ally did you have a question? ---Ally Stacey: I lowered my hand... actually, I was wondering... so, I'm provisional... do you know anything about provisional faculty positions for next year? ---Dr. David Bea: I'm not the right person to ask that question... ---Ally Stacey: Okay. ---Dr. David Bea: I mean, I can answer it, but I can't answer... others can answer it better than I can. ---Denise Reilly: Ally, I think Jeff talked a little bit about that earlier... but maybe message Jeff in there, because he has the answers to when provi... I think, Jeff... sorry but... ---Jeff Thies: Yes. ---Denise Reilly: I'm defer to you. ---Jeff Thies: End of... end of March... end of this month... we'll have next steps for all provisionals. ---Denise Reilly: Makyla... I think, hopefully that helps... okay... Makyla, go ahead. ---Makyla Hays: Okay... 2-part question... the first one is, when does the Board vote on the tax levy increase or tuition increase? Like I know you're presenting to them in March... but they're... I know they're... ---Dr. David Bea: I'm waiting you for you to pause. ---Makyla Hays: Yeah... I'll let you answer. ---Dr. David Bea: March... March they will decide on tuition... again, it's going to be a range from a 0 tuition increase to a recommended, up to this level... somewhere  between 0 and some moderate number. The, ah... so, that's in March... the reason that we have  them make that decision in March is so that in April, when classes open up... that the proper next  year's tuition rate is reflected in that, when classes go live. That's so we don't have to change the price for people, right Because if they sign up for a class on the first day, and then you change the rates afterwards... so that's a pragmatic decision... that's why March is the  date when we do that... so, we are going to put that as a Board action item in March... the other thing that we're asking them to do, and this is a little different from what has happened in the past... and this is based on Board feedback, is to really set the parameters... as in, set them pretty firmly... they don't have to adopt the property tax change until June... and that has been what has happened for a number of times... that gives you the ability to respond, if the state changes things... 782 01:29:32,086 --> 01:29:40,567 because the state changes things like in May... so, it gives you the ability to like, know what all of the different parameters are. The state budget situation is not good, but we don't have a lot of baked-in revenue that's reliant on the state... so, it's not that much of a worry... though I expect  the state to do some things that are not positive.   It'll be hitting the other colleges... and hitting the universities... I think, significantly, would be my guesstimate at this point... but fortunately it's a blessing and a curse, right... the curse is that we don't get much in state aid... the blessing is, they can't do much to us. The... so in March, what I'm looking to do is put together a set of parameters that would be firm... and I think the board will essentially give direction on what property tax increase will be at that point. And then, we'll go through the process and do it in the normal May or June time frame... but they will essentially have said... this is what we expect it to be...and then, the budget will be set on that. ---Makyla Hays: Okay... and here's why I was asking... you know, I'm in a few of the groups that are talking about things like the Faculty Leadership... as well as the FACT group, the allocation group... and what I'm noticing is that, you know, the Faculty Leadership Model is the amount over and above what they're paid for faculty... but that's kind of supposed to be a 0 increase... and then the FACT model is what is our staffing model, without an increase as well... and I'm curious, if there is potential... if we are able to show a need for more faculty... but also have a value for the Leadership Model... is there the potential to ask the Board for maybe a tax levy increase that's specifically tied towards funding that model in a strategic way? Where we could have more faculty and fund that Leadership Model, without taking away from the other priorities that you have. And if so... when do we have to know how much that would be? So that you could take it forward. ---Dr. David Bea: The... I think the dollars involved with what those changes would be... I don't know if I would make a big recommendation to change how we're thinking about a property tax levy, based on what changes are that you're talking about in the department chair there are other things that I think operationally, we can adjust... like for example, you add 3 positions... okay, well... and the parameter is... we're trying to reduce 28... well, I might say that reducing 31, which nets 228 is what the outcome would be... that would be my preference for how we do this, because I don't want to get into... we don't want to get into... it... it's a challenging proposition to put... adding 3 faculty members, therefore we're increasing the tax levy... it creates this artificial sense of what is... what the issues are... and you have unintended consequences can come out of that, right. You don't want to put one thing against another when you... when you don't need to... and I don't think there's going to be a need to do so. the idea is to create a structural budget that on a whole works forward... and if we have some of these moderate increases that are justified and well substantiated, then we make some other adjustments to make those happen. ---Makyla Hays: Got ya... okay. ---Denise Reilly: Matej, I've seen your hand up... do you have a super quick question, knowing that David has a long answer... [chuckles] likely. ---Matej Boguszak: Thank you... just wondering if you've heard back from the Board... have you gotten somewhere feedback on that spreadsheet you offered them, where they could play with the different variables... and if not, should we encourage the Board to provide some additional feedback... so that next week, I believe is the meeting, they can comfortably make a decision on tuition. ---Dr. David Bea: 2 weeks... we're having some discussions with some of the Board members to... more like answering the questions that they have... and then, that will facilitate, I think, a decision going forward... in terms of those parameters... I think there's good progress being made. ---Denise Reilly: All right, we like that... that's a good sweet answer... good progress being made... [chuckles] that's not as lengthy David but that's great ---Dr. David Bea: I won't come back for another 6 months, so that if it doesn't turn out to be progress, then you don't get mad at me. ---Denise Reilly: No problem... hey, I just want to say thank you so much for coming Dr Bea, and especially sharing your presentation with all of us, so that we can take a look at it later... and continue to kind of follow and watch the Board meeting... and look for Next Steps coming up.  So, if you... ---Dr. David Bea: Again... those meetings are recorded... the study sessions recorded... that's the reason I didn't want to go through the whole thing... if you want to see me go through the whole thing, go watch the study session... and, you know, maybe have a glass of your favorite beverage to go along with it... it'll probably be more entertaining. [chuckles] ---Denise Reilly: All right... thank you so much for coming, we really appreciate you... and moving on down... ---Dr. David Bea: Thank you. ---Denise Reilly: Thank you... and moving on down, we do have Aurie Clifford... and I know Aurie, I'm so sorry... you asked a question... but hopefully Dr. Bea can answer your question in the chat... you asked a question, but I wasn't able to see it then but if you want to go ahead and start your part of the presentation about student loan changes... and I just added to the agenda, the student loan resources... but I don't think you were, kind of, going over that... I think you just wanted to share that information with everyone. ---Aurie Clifford: That is absolutely right... so, that is for you to review at your leisure and share with others... it has a bunch of information in there for all of you... I am Aurie Clifford... I'm the assistant director of Title IV Compliance here at Pima Community College... I came to talk to you today as employees of Pima Community College and as faculty to our students. There are some beneficial programs out there that I want to share with you... and your family, your neighbors, as many people as you can tell... so, let's just get started. So, the first step in... first of all, navigating student loan repayment is, to know what kind of loans you borrowed... likely, if you borrowed loans before 2010, you just have a mixture of a whole bunch of things... private loans are really not what we're going to talk about today... those are bank-owned loans... but FFEL loans and FFELP Loans, those were actually made back, a long time ago... and they private bank and state lenders.   Those loans were insured by guaranteed agencies  but they are considered federal loans. The Direct Loans are the ones that come directly from the Department of Education... and as an example of how these are so different, even though they're the same program... during the pandemic the FFELP field loans were actually required to still make payments, and they actually had interest... but when the Corona pandemic was declared, the Direct Loans actually went into 0 interest immediately   and stopped payments... so, there's some really big benefits to being in a direct loan program versus the old FFEL, FFELP loans. and I do want to let you all know that those, you know, student loans are really back into repayment as of October 2023... and that's one of the reasons that we are here talking to you because a lot of people are struggling... they didn't have to make loan payments for nearly 4 years, and now they have just restarted it... and there are significant issues right now with the loan repay... payment offices... getting back in customer service and that type of thing. So, we want to give you some information, so that maybe you can just help our students navigate. There are a couple other student loans that I should mention just briefly, because there's probably parents in the room... there are Parent Plus Loans... those can be FFEL or direct loans... and then there's Federal Perkins loans... those have weird sort of rules and they're not going to apply directly to what we're talking about... but if you have those, and you have questions, call me later and we'll chat... because those just have a totally different portfolio... but what we want to talk about is repayment as a whole... so, what I want to tell you is that everyone that actually right now would go back into repayment, would be placed into a standard repayment program... and that's kind of on the left-hand side... and it is probably the most unfriendly loan repayment program... because it gives you the biggest payment... because the target of that loan repayment program is that you will pay it off in 10 years. Okay... so, that... it is a direct payment calculation based on how much you owe and getting it paid off within 10 years. So, a lot of people, when they get that payment coupon... when they first get that, it's shocking... and they just don't call... and they just don't respond when people are trying to reach out, and you know or whatever... and mostly because they don't know there's other options... so, this is what I really want to focus on. There is a brand new save plan for Direct Loans only... and that's why I also made that distinction earlier. So, if you consolidate your old loans into Direct Loans, you'd be eligible for this... but this is the most friendly,   revolutionary repayment plan that have ever been  out there... it can have... it can calculate up to a   $0 a month payment, if you meet certain requirements... it's based on your household income and your household size... and it's... and it gives you... they also increased what's called, the income protection allowance.. and so, that actually is more favorable to you when they do calculate your payment. Every single person that I have referred to this loan, actually has calculated a lower payment. So, this is really important information for our students... when they graduate from here they probably they may have loans... and this will be them... and this is going to tie right back to Pima Community College and our efficacy as a college, because we participate in a loan program... we're actually responsible for loan repayment and loan default of our students. So, if we have too high of a loan default rate, that actually goes against us as a college, and it can result in us losing HLC accreditation, Title IV ability to give federal financial aid... so, there are really serious repercussions to our students not repaying loans. Let me see in my notes here, make sure I got everything... oh, yeah... just want to just boast about the SAVE program really...   and basically all of this information is in that document I gave you... so, you can follow the links and learn more. If you're in loan repayment... if you have questions about consolidation or anything else just let us know. The other thing that I wanted to just briefly go over is Public Service Loan Forgiveness... this program, as far as student loans goes, is also pretty revolutionary and very beneficial to anyone that works in public service. So basically, you only have to pay 10 years of payments and then whatever is left on your loan balance, then that gets forgiven, and it's tax-free... so, if you owed $130,000 let's say and you make 10 years worth of payments in an income based repayment, you know, there would be an amount left on the end there, and that would just be forgiven... and that would be tax-free... so, there's a lot of requirements that go with that and that's also in that document... but the best news is... if you're... if you work here at Pima Community College, you're eligible. So, the PSLF program applies to everybody in this room... and anyone that works at Pima, UofA, NAU, Maricopa, right. So, higher education institutions any of the teachers K-12, firefighters, police officers, nurses, healthcare workers... anybody that works in the community, are eligible for this...and so, but the question I always get is... okay I didn't always work at Pima Community College, so how does that work? Basically, the form that's listed here on the right hand side... you would fill that out for every single one of your employers... and if you're not sure that one of your employers actually qualify, then you can use the Ninja, which is on the left hand side of the screen there... there's this really cool Ninja tool and you can just put   the employer in there and it pulls it up and lets you know... so, I... what I want to tell you about this though is... because again, we are having a tumultuous period in the financial aid community right now... so, the customer service is sort of lacking, I would say... there's long long wait times on the phone... so, I would turn this form in at least once a month until you actually get your calculation back, because there are different things that are happening out there in the world, where the forms are getting lost, etc, etc, etc. So, I would definitely recommend filling this out and at least seeing what it does for you. They will get back to you and they will let you know, how many qualifying payments you have, and how many more you have, until you can actually forgive your loan debt... or you know, whoever you're referring to this program. But again, this benefits our students... this benefits employees, faculty, anyone that works in public service... so, tell everyone... and that really is what I had... I'm trying to be super fast because I know we're 2 minutes behind and you guys are the best at keeping a schedule... I am telling you, this is an awesome meeting... never been to faculty senate, and you guys... you have your stuff together there. ---Denise Reilly: Wow... well, we consider ourselves a well oiled machine... [chuckles] some of us here... Kelly you have a question. ---Kelly O'Keefe: Yeah... thanks Aurie, that's... all that information is amazing... so, one question I had was for students that are currently still in school, and they have loans... should they start applying for the loan forgiveness while they're still attending... or do they need to wait until after graduation? ---Aurie Clifford: So, that is an excellent question... so, what I would say to you is... if you had student loans before you went back to school, turn that form in... because what's going to happen is... they're going to calculate your public service loan payments   that were eligible before you went back to school... but the reason Kelly's question is really important to remember is that  if you're in an in-school deferment right now... so, if you're going at least 6 credit hours...    or whatever your school that you're going to considers halftime... there is no payment due... and therefore, you  wouldn't have public service loan forgiveness.   But if you had loans prior to starting work,  or whatever... starting your school, sorry... then I would turn in the form, so that they can calculate your previous payments. ---Kelly O'Keefe: Mm hmm... and just on a personal question, real quick... for the parent loan... Parent PLUS Loan... is that something that   Public Service Forgiveness is eligible for... or is that just for the student? ---Aurie Clifford: Yeah, it... that is a really, really complicated question... but the answer to the question is... you have to double consolidate your loans    and this gets into a rabbit hole, we're probably not all going to enjoy. So, I'm going to just say that, you have to double consolidate... there's a special something, something you have to do   in order to make them eligible... so, before  you actually get close to your 120 payments,   make sure that you are in that position to have them calculated on your Plus Loans. ---Kelly O'Keefe: Hey, I'm going to keep you in my mental Rolodex. [chuckles] ---Aurie Clifford: Please do. ---Denise Reilly: Well, thank you Aurie, I can tell you that I appreciate your enthusiasm and excitement... to one, come to our meeting... and to be talking about student loans... so excited. ---Aurie Clifford: I know, I mean coming in after David Bea, I don't know... that's just a little intimidating. I do want to make one more shameless plug though, if I can... if I have time... do I have one minute? ---Denise Reilly: Like 70 seconds. ---Aurie Clifford: Okay.. okay, 30 seconds... so, National Student  Employment Week is coming up... I put something in, I think, the Provost Newsletter... so, you can read  about it there... but we're really excited we're going to be   doing tabling events all over the different campuses and telling students about positions... the work study program is a program that we have here at Pima, and it helps you get help in your classrooms... or get your whatever done... so, if you don't know about that, all you have to do is take work study training... and you can actually become a supervisor and hire students... but at the very least, we'd love for you to come to our events, which are on the college camp... calendar. ---Denise Reilly: Awesome, thank you Aurie... thank you for joining us... and we have our next presenter up... and that is Dr. Tony Sovak and Angela Hughes, which apparently, through the chat... a lot of people were very excited to see you Tony... go ahead. ---Tony Sovak: Hello, can everyone hear me okay... I'm using a new mic? ---Denise Reilly: The popular one today. ---Tony Sovak: Can you hear me? ---Denise Reilly: We can, yeah. ---Tony Sovak: Okay... thanks... let me hit... this... up... here we go. 946 01:47:33,429 --> 01:47:40,142 So, hi everybody, I'm Tony Sovak... I'm the director of the LMS and e-learning quality services... 947 01:47:40,142 --> 01:47:46,261 and with me today is Angela Hughes, who is an analyst of accessible technology in ADR... 948 01:47:46,261 --> 01:47:51,511 and we just want to give a couple of updates about what's coming in D2L this summer. 949 01:47:51,511 --> 01:47:59,363 So, as the title says, these are brief updates... and we're going to show you more opportunities to learn more and ask a bunch of questions. 950 01:47:59,363 --> 01:48:07,445 So, let's get started... so, there are 3 main things we're going to talk about today... one is the Navbar...    951 01:48:07,445 --> 01:48:13,520 that's the navigation bar in D2L, where you find your way around a course.   952 01:48:13,520 --> 01:48:19,480 The 2nd one is Simple Syllabus... and I think a lot of folks already have some awareness on this,   953 01:48:19,480 --> 01:48:23,584 and we won't be talking a ton about it, but just  wanted to include this in our announcement   954 01:48:23,584 --> 01:48:33,430 because it's part of the changes that are coming this summer... and the 3rd is Anthology Ally, which is a new accessibility tool... 955 01:48:33,430 --> 01:48:37,803 and I'm going to let Angela talk more about that when we get to that part of our slideshow. 956 01:48:37,803 --> 01:48:47,062 So, first and foremost... we've been in on projects since October to simplify the Navbar... 957 01:48:47,062 --> 01:48:57,023 and here is what the new Navbar will look like... there is a video tutorial and a copy of this on the PimaOnline faculty guide 958 01:48:57,023 --> 01:49:08,369 under D2L Brightspace Navbar, Summer 2024... we will... it explains a little bit more about what we changed and why.  959 01:49:08,369 --> 01:49:18,800 Oop, hold on... go back, this way, sorry... we  wanted to change it in part... some of the...   960 01:49:18,800 --> 01:49:25,416 some of... there were barriers to success here, in terms of, there were links on the current Navbar that don't go anywhere... 961 01:49:25,416 --> 01:49:31,996 that students see... that they might click and get confused about... some of the very important things 962 01:49:31,996 --> 01:49:37,903 that a student needs to go to in a course, like grades were buried and hard to find... 963 01:49:37,903 --> 01:49:45,776 and so, after a college-wide survey in October... meeting with faculty, with FSRC staff, with other folks at the college, 964 01:49:45,776 --> 01:49:51,191 to get their perspective... this is the new Navbar that we came up with. 965 01:49:51,191 --> 01:50:03,350 The second major thing that it does is... we have accreditation requirements to provide services to students... 966 01:50:03,350 --> 01:50:13,376 and if I go back, you'll see things like... advising, tutoring, library, student life, ADR, counseling, support services... 967 01:50:13,376 --> 01:50:19,160 those are not in the Navbar right now... the only way to get them in your course is to make every single faculty member   968 01:50:19,160 --> 01:50:27,254 do something in every single class, every single semester... and so, as you might expect, that doesn't actually get into every class. 969 01:50:27,254 --> 01:50:34,278 If we do it... if we make the change, it gets into every class... all of our students know where to find these resources... 970 01:50:34,278 --> 01:50:39,356 and if there's a change where a link breaks, we can make that change for everybody all at once... 971 01:50:39,356 --> 01:50:48,352 and so, what we see in... when we're reviewing the quality of some of our courses, is that faculty are putting in outdated links... 972 01:50:48,352 --> 01:50:54,017 they, you know... not intentionally of course... but this will solve that problem and this will make sure that   973 01:50:54,017 --> 01:51:04,118 all of our students have access to that... and so, there's a simplification... and I think removes some barriers 974 01:51:04,118 --> 01:51:12,615 to essential academic activities... and provide a more accessible learning experience. 975 01:51:12,615 --> 01:51:19,456 If you want the new Navar now... for example, if you want to prepare your courses, or you have some videos you want to update... 976 01:51:19,456 --> 01:51:25,069 you can fill out a Brightspace ticket and we can make a Dev space for you, or we can... if you have a master course 977 01:51:25,069 --> 01:51:30,554 that you want to update, we can put the new Navbar in the master course... we could do that today. 978 01:51:30,554 --> 01:51:37,669 There will be a Brightspace D2L table at All Faculty Day on March 8th, so if you have any questions about the Navar, 979 01:51:37,669 --> 01:51:46,623 or you know, simple syllabus, or Anthology Ally... you can come by and you can come talk to some members of my team, and we'll be there. 980 01:51:46,623 --> 01:51:54,667 We'll also be hosting a workshop on March 29th, April 7th, and May 10th, through the TLC... 981 01:51:54,667 --> 01:52:01,198 if you can't make any of those and you have questions, you can also just reach out to me, or reach out to my team with that ticket, 982 01:52:01,198 --> 01:52:08,718 and we can connect with you, to talk to you more about what this is going to be... and how this is going to change?  983 01:52:08,718 --> 01:52:14,145 One question people are asking is... what day is it going to change? And the answer to that is May 20th... 984 01:52:14,145 --> 01:52:21,523 so, after the spring semester is over, as soon as we can for summer... just so that any students who might be logging in early,    985 01:52:21,523 --> 01:52:26,875 don't have like a disruption of experience... and so, that is the day that we're going to do that change... 986 01:52:26,875 --> 01:52:32,623 and it is also likely the day the other changes will go into effect. 987 01:52:32,623 --> 01:52:39,123 So, I'm just going to quickly talk about simple syllabus... I think Diane Miller's here if you do have questions about simple syllabus. 988 01:52:39,123 --> 01:52:45,496 I'm not the best person to ask about this, but I will say, it will be in all of the courses this summer... 989 01:52:45,496 --> 01:52:52,636 and part of the reason for that is... the syllabus link on the new Navbar requires simple syllabus in order to work... 990 01:52:52,636 --> 01:53:00,080 and it's a lot of work to have 2 different Navbars... and since we've already piloted it in the spring, the decision   991 01:53:00,080 --> 01:53:07,035 was made to pilot it on all of the summer courses... and so, the simple syllabus will be going off at the same time... 992 01:53:07,035 --> 01:53:15,755 and again, there will be March 8th, All Faculty Day kickoff, and there will be TLC info sessions in March, April, and May. 993 01:53:15,755 --> 01:53:24,622 With that, let's go to Ally... and I'll let Angela take the wheel and talk a little bit about Ally, and why we got it, and what it does. ---Angela Hughes: So, Ally is a tool that has been used by our surrounding institutions for a while, like University of Arizona,  Northern Arizona University, and we've  been hoping to acquire it for years really. So, this is an exciting year for Access and Disability  Resources... we've commenced the purchase of this product...   it meets the need that we've had for a long time, when it comes to course accessibility in D2L. We have accessibility checkers already like when you author content inside of D2L, there's an accessibility checker there... and the WYSIWYG editor... we also have general knowledge and practice about how to create accessible documents and content... but really, the biggest problem that access and disability resources encounters is documents, when it comes to the accessibility component of a D2L course... if you have a student who's in your course for example, who has an e-text accommodation, ADR enters the course with permission at the start in order to obtain a download   of all the documents that we will need to convert... so, we get that time-point snapshot... well, what if documents get added later?   What if they change and we already treated a document that now has to be updated and edited? How are we going to know when the upload has changed? Well with Ally, we're going to have a realtime accessibility checker, to not only inform Access and Disability Resources, but to inform the instructor about whether there's an accessibility issue with the content... and this doesn't just go for students with access and disability resource approved accommodations... this goes for all students and all content... so, we're trying to hunt down the highest liability documents in my department, but now this is a way of making sure ahead of time, that all documents that are posted to a course have accessibility checking and remediation available to them... I want to advance to the next slide to show you what I mean by the document accessibility... it provides formats... so, if you're a student in a course and you see the Ally icon next to the heading of your content... you're going to be able to expand that icon and it's going to show you the format export options that are available for that document... say it's a syllabus or piece of reading material... you can download the audio format... BRF is another format available, which I'm excited about, because we have a pretty high percentage of our students with disabilities population, that is blind... and that's a braille-ready format for students, who have a refreshable braille display. I can say that this is not going to be a perfect  conversion... it's not a human-guided conversion   the way that we do for high-need documents  in access and disability resources alt-format lab...  but this is a robot generated conversion, so it's going to do an okay job of converting, for example, your PDF to a word or audio. I am so happy about reflowable, resizable, and language translatable text, which is something that you can get with formats like these... you can also have an immersive reading environment, that changes the background color, the font... it makes it easier on the eyes...   it changes the alignment to be whatever the user prefers... so, it's exciting to have these format options available  for all students who are in a D2L course... not just the students who are approved to receive e-text as an accommodation. 1024 01:57:06,362 --> 01:57:10,809 In the next slide I want to show you the part that the instructor can look out for... you're going to have the accessibility rating right next to your course content... so there's a piece-by-piece accessibility component... and there's also an overall accessibility component, as far as, what you can see of treatment needs for your course...   green is good... and you know, just like stop lights... yellow's okay... red is, there's a big problem... red might be like, if you scanned a PDF at a photo copy machine and then you uploaded it, and maybe it's like skewed a little diagonally... it's not likely that someone who's using a screen reader or a text-to-speech tool is going to have a good time reading that. So... but once you identify that there is an issue, an accessibility issue, or improvements needed for your course content   or document... you don't have to send it to someone  who has a backlog of documents in their workflow   like the alt-media office... we are in the alt-media area of Access and Disability Resources... we are prioritizing students who have specific format output needs for their individualized accommodations. So, we're like human generating that format... but for students with or without accommodations... you get a guided workthrough, of how to remediate documents yourself... so, on the next slide it shows you a little of... ---Denise Reilly: Angela I'm only interrupting you real quick, because I don't think you were at the beginning of the meeting... so, you have less than a minute left... so just, if you wanted to wrap it up. ---Angela Hughes: So, this is what the instructors would see, or course designers, when adding documents and seeing if they need any remediation... you get to remediate yourself, and it gives you some easy-to-work-with guidance on how to do that... it replaces the document, where it came from in your D2L course... so, the improved document made it there without us having to send a bunch of messy emails with attachments that students and instructors would lose hold of once alt media does that for you... so, we look forward to hearing your questions and telling you more about it at All Faculty Day... I have the 2:15 session... also, with TLC, we're going to be part of the leadership dialogues with department heads, that Dr Ricardo  Castro-Salazar has invited us to... and yeah, okay. ---Denise Reilly: Well, thank you so much... hopefully a lot of faculty will attend these sessions at All Faculty Day to learn more about it... and it does sound like this summer, a lot of changes coming for the Summer... or for those that don't teach the Summer, in the Fall. So, to go along with our time... because you know, the goal is to get out by 3:00... I want to make sure that... and thank you so much for coming Angela and Dr Sovak... we will see you on All Faculty Day... look at that, that's like the exact opposite of me in terms of tech savvy... I just need Tony to do my presentations. Kelly is next up and Kelly's going to talk to us about emeritus nominations... Kelly you can be your own flag. ---Kelly O'Keefe: [chuckles] Thanks... so, mine's really quick, and it really doesn't mean that it's not less important... but that we need to make sure that this is on our radar... to make faculty emeritus nominations... it is an AP... it's AP 5.15.01 and we have the link on the agenda there it you'd like to pull that up. Those nominations...need to be submitted, either to the faculty senate or to the ELT... and there are certain guidelines that need to be followed, it is outlined on that AP... and there's definitely some benefits for those who are receiving emeritus status... so, if you can look at that and take into consideration that this needs to be... if you want to nominate someone, it needs to be someone who is a retired faculty member already...   they cannot be retiring in May... they have to have already been retired now, in order to be nominated... so, that's the only stipulation... now, if they retire in May, then they... you can nominate them next year for the emeritus status... that's all. ---Denise Reilly: Thank you Kelly... and I did want to say that, we didn't have any nominations last year, at all... but if you go on the faculty website   or I'm sorry, not on the faculty website... if you  go on the PCC website, and just type in emeritus,   you can see a long list of everyone who's gotten emeritus for quite some time... quick question from Lisa. ---Lisa Werner: Right... so, we will next time though... if people  nominate, we will be voting on those in the next meeting? ---Denise Reilly:That's the goal. ---Lisa Werner: April. ---Denise Reilly: Yes. ---Lisa Werner: Good, thank you very much. ---Denise Reilly: You're welcome... so, last thing... I'm gonna do this in 2 minutes, with the... closing the meeting. Last thing is Faculty Awards... I'm going to put the plug in here, because it's not something that's going to be decided soon... but our officer team has kind of pondered and talked about, how do we award faculty... what kind of awards do we give? And honestly, it's taken me down a long rabbit hole in the last couple months, to find out... because I've gone... we've all gone to All Faculty Day, All College Day... where they've nominated faculty for Diversity, Equity, and Inclusion Awards... we've gone... and it turns out this has changed hands a number of times... it was the ESC... it was HR... and then some years it hasn't been... like this last year at All College Day it was... hey, who's helped a student? And it was kind of in a group format... so, there has not been a structure to this. So. the thing I'm going to pose to you, and ask you to please ask and talk to your constituents about, sometime soon...   is what is a structured process... we've talked  about it among our officer group... do we want like,  one person per division, per year... as like, an award... and there's the 9 academic divisions, we would each have one, and everybody would vote. Do we want to have categories like, this is award for innovator of the year? Would we all be able to do that? And so, this would be something that... to consider... consider whether it's for full-time only... for adjunct faculty only... we don't know, but we want your feedback on this. So, that's it... it's 3:00... so, I would love someone to motion to end this meeting... so I can't say in my tenure, we go over... please. ---Dennis Just: Motion to adjourn. ---Denise Reilly: Do we hear a second? Thank you Dennis. ---Sean Mendoza: Second. ---Denise Reilly: Thank you Sean... okay, I love your photos and everything... so, we're adjourned... have a great weekend ...enjoy your March. ---Kelly O'Keefe: Those of you have have ideas about the awards can email us, the officer's team. ---Denise Reilly: We have a group email and we're just going to take your feedback for a while... maybe hopefully Implement something structured by the beginning of August, next year. Thanks Kelly. ---Kelly O'Keefe: Thanks everyone. ---Denise Reilly: Look at that... all those motions and adjourns... did we get it by... it's still 3:00... hallelujah... sorry. Oh my God... I'm going to stop... can we stop the recording? Don't need to hear me talk anymore... thank you Tony.