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Administrative & Staff Job Classifications

Class Specification Title: Assistant Program Coordinator

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

B

2

1

Non-exempt

CLASS SUMMARY

The Assistant Program Coordinator is the first level of a seven level program coordinator series. Incumbents are responsible for performing various program coordination duties in support of staff responsible for providing a variety of programs in an assigned area. The Assistant Program Coordinator is distinguished from the Program Assistant, which is responsible for performing paraprofessional level duties.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Assists in planning, organizing, and coordinating program activities.  Daily 50%
  2. Serves as a liaison among students, staff, businesses and industry and the community, and the College; prepares and disseminates information related to programmatic area.  Daily 25%
  3. Prepares various reports and correspondence.  Weekly 15%
  4. Processes, evaluates, and interprets a variety of information in an assigned functional area; verifies completeness and accuracy of submitted information; maintains and updates related records.  Monthly 10%
  5. Performs other duties as assigned.

Training and Experience (positions in this class typically require):

Associate's Degree in a related field and two years of program support experience related to the area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

  • None required.

Knowledge of (position requirements at entry):

  • Applicable computer programs and equipment
  • Applicable local, state, and federal laws and regulations
  • Record keeping principles
  • Instructional principles and techniques
  • Customer service and public relations principles

Skills in (position requirements at entry):

  • Using computers and software application programs
  • Preparing a variety of reports
  • Prioritizing work and performing multiple tasks
  • Providing service excellence
  • Working with various types of individuals depending on area of assignment
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public

Physical Requirements: 

Positions in this class typically require: talking, hearing, seeing, repetitive motions and fine finger movements – using the fingers to manipulate/handle objects such as typing, sorting papers, activating buttons, sorting/separating small parts.

Sedentary Work: Exerting up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History: 
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 03/01 
Revised by Human Resources: 03/06, 11/16