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Administrative & Staff Job Classifications

Class Specification Title: Advanced Program Manager 

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

5

2

Exempt

CLASS SUMMARY

The Advanced Program Manager is the seventh level of a seven level program coordinator series. Incumbents perform management level duties for the most complex educational, multifaceted or district programs, which are comprehensive and complex in nature, often comprised of multiple functions and projects. The Advanced Program Manager is distinguished form the Program Manager by its additional responsibility for administering, supervising and managing multifaceted educational, operational, service or district programs.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May supervise employees to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination and disciplinary recommendations.  Daily 0%-15%
  2. Represents the college at a variety of internal and external activities. Provides complex consultative services to include program and legal requirements.  Daily 10%
  3. Manages the planning, development, implementation and administration of complex programs and projects. Develops action plans and evaluates program goals, plans, operational and funding needs. Daily 20%
  4. Develops strategies for generating revenue and external partnerships and manages their implementation and evaluation.  Weekly 15%
  5. Develops and maintains internal and external contracts; develops strategies and coordinates efforts to ensure program success and client satisfaction.  Weekly 20%
  6. May manage and analyze enrollment, communications and marketing efforts.  Weekly 10%
  7. Oversees and manages the development and administration of instruction, professional development and training curriculums.   Weekly 10%
  8. Performs other duties as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Incumbents assigned to administration of grants:

  • Oversees grant operations, implementation, performance, and compliance with federal legislation and regulations
  • Develops strategic grant concepts and proposal to address identified needs within the campus and College

Training and Experience (positions in this class typically require):

Bachelor's Degree in related field and five years progressive management experience including project management, budgeting, and supervision. Some positions may require marketing, contracting, curriculum development, and evaluation experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • Arizona Driver's License
  • Applicable certification(s) in area of responsibility

Knowledge of (position requirements at entry):

  • Supervisory principles
  • Managerial principles
  • Project management principles
  • Public relations principles
  • Research principles
  • Marketing principles
  • Contract language
  • Training principles
  • Budget principles
  • Strategic development principles
  • Computers and applicable software
  • Customer service principles
  • Principles and best practices for student success and retention
  • Applicable local, state and federal laws and regulations

Skills in (position requirements at entry): 

  • Monitoring and evaluating employees
  • Prioritizing and assigning work
  • Managing multiple projects
  • Strategic planning
  • Writing grants and contracts
  • Marketing
  • Performing needs assessments
  • Analyzing and interpreting data
  • Managing multiple budgets
  • Developing and presenting oral and written reports
  • Developing and implementing objectives, policies and procedures
  • Using computers and applicable software
  • Solving complex problems
  • Interpreting and applying local, state and federal laws and regulations
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public

Physical Requirements:

Positions in this class typically require: talking, hearing, seeing, repetitive motions and fine finger movements – using the fingers to manipulate/handle objects such as typing, sorting papers, activating buttons, sorting/separating small parts.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Incumbents may be subjected to travel to other campuses or locations.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 10/00
Revised by Human Resources: 06/04, 03/06, 11/16