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Administrative & Staff Job Classifications

Class Specification Title: District Library Database Manager

Series: Library – Professional










The District Library Database Manager is a stand-alone classification the Library –Professional series.  Incumbents are responsible for providing technical leadership, project management and professional level duties in administering complex operational activities for a specialized district-wide library system.


These duties are a representative sample; position assignments may vary.

  1. Supervises staff and functional duties: prioritizes and assigns work; conducts performance evaluations; ensures staff are trained; and makes hiring, termination, and disciplinary recommendations.  Daily 20%
  2. Provides library services technical support; develops recommendations for enhancing automated library operations for district-wide system.  Daily 15%
  3. Coordinates, oversees, and participates in developing strategic and operational work plans for automated systems, cataloging, collections, and database management and services to the campus libraries.  Daily 15%
  4. Supervises and participates in developing, identifying, monitoring, and recommending policies, procedures, and technologies to support the District Library Database and web development.  Daily 10%
  5. Troubleshoots systems of District Library Databases.  Daily 10%
  6. Researches and resolves complex operational or system problems.  Daily 15%
  7. Develops, writes, and revises training materials and manuals.  Daily 5
  8. Coordinates, oversees, and participates in the preparation of reports and statistics related to public services, circulation, collection, and resource use; analyzes data and prepares summaries.  Weekly 5%
  9. Assists in the development of the District Library Services budget; forecasts resources needed for staffing, equipment, materials, and supplies; monitoring expenditures. Oversees inventory; evaluates and recommends purchases.  Monthly 5%
  10. Performs other related duties as assigned.


  • Not applicable.

Training and Experience (positions in this class typically require):

Bachelor’s Degree and two years experience in relevant technical areas including prior supervisory and data management experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Master’s Degree preferred.

Licensing Requirements (positions in this class typically require):

  • None required

Knowledge of (position requirements at entry):

  • Supervisory principles;
  • Applicable computer programs and equipment;
  • Emerging technologies;
  • Library principles, practices and standards;
  • Statistical analysis;
  • Inventory management;
  • Training principles;
  • Customer service principles;

Skills in (position requirements at entry):

  • Using computers and related software application programs;
  • Researching and resolving complex system problems/issues;
  • Troubleshooting library database systems;
  • Supervising and evaluating staff;
  • Assigning work;
  • Prioritizing work and performing multiple tasks;
  • Preparing reports;
  • Developing work plans;
  • Performing statistical analysis;
  • Inventorying management;
  • Providing customer service;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.

Physical Requirements:

Positions in this class typically require: talking, hearing, seeing, repetitive motions and fine finger movements – using the fingers to manipulate/handle objects such as typing, sorting papers, activating buttons, sorting/separating small parts.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 06/07, 03/15