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Draft Self-Study Report

July 30, 2014:  The final Self-Study Report is now available on the public website.

Opportunity for Public Comment
on the DRAFT Self-Study Report
Open for Public Comment until June 1

On April 6, 2013 PCC's accrediting agency, the Higher Learning Commission (HLC), placed Pima Community College on probation due to several concerns identified in their Action Letter to the College.  While on probation, the College remains fully accredited.  Pima is committed to addressing all concerns of our accrediting agency, and in the process improving and strengthening the College. 

Pima Community College is required to file a self-study report no later than July 31, 2014, providing evidence that PCC has resolved the concerns of the HLC and meets the HLC’s Criteria for Accreditation.  The self-study report also constitutes formal application for reaffirmation of accreditation and will serve as the frame of reference for the review that the HLC evaluation team will conduct in September 2014.

We value your insights and wish to make the writing process as open and inclusive as possible.  To this end, the College welcomes public comment on the draft report.  The report will be open for public comment from Monday, May 12 through Monday, June 1

Ten key points about the report

The posting of the draft Self-Study on the PCC website marks a significant step. Here’s why:

  1. The College is on schedule. We are exactly where we knew we would be at this point in time. 
  2. We are following a process that we believe will result in well-written final document providing the evidence necessary to demonstrate that we meet the Criteria for Accreditation and have addressed the probation sanctions.
  3. The draft Self-Study is the first compilation of the work of almost 300 people. It is our first effort to assemble approximately 12 chapters from the writing of 12 original HLC self-study committees and more than 20 teams of subject matter experts.  
  4. Assembling the draft into one document will enable us to identify gaps as we review it for the first time as a single document. We now are in the process of compiling the writing of many people into a single document with a single voice.
  5. The decision was made to post the draft on May 12 to give our students and faculty time to review the document prior to the end of the semester.
  6. The College felt that it was more important to give them the opportunity to see the first compilation, rather than to wait and releasing it when many of our faculty are away from the College for the summer and possibly unable to provide feedback.
  7. The next steps include examining the content, identifying omissions of information, eliminating redundancies, and including additional sources of evidence as continuing work is being completed.
  8. The entire Self-Study timeframe is compressed into 15 months. This is a process that many schools spend two to three years completing.
  9. When a college is on probation, the Self-Study report is much more extensive than for a college writing a regular self-study document. PCC must include additional sections on the probation sanction, assumed practices, and monitoring report follow-up.
  10. While third party comment is required by the HLC, public comment on a draft of a self-study report is not required. However, the College strongly believes that making the draft available for public review sends an important message: we want the community we serve to be a part of this process.

Reviewing the report

Please keep in mind the following while reviewing the report and providing comments:

  1. Due to the condensed timeframe for completing the Self-study report, this is truly a first draft of the document.  While every effort has been made to make this version as comprehensive as possible, some sections may not be fully complete and place-holders for content still under development may be present.  Work will continue during the public comment period and up until the Self-study report is submitted to the HLC in late July to finalize the report. 
  2. Footnoting and hyperlinking to evidentiary documentation is not complete.
  3. To ensure confidentiality, all comments will be anonymous.
  4. Please review the Report primarily for tone, clarity and content rather than for typos and style.  The document will go through several rounds of proofreading before it is submitted to the HLC.  
  5. If your comment refers to content on a specific page, please cite the page number in your comment.
  6. The College will, in good faith, attempt to incorporate all applicable public comments received into the report using the following evaluation guidelines: 

Comment Evaluation Guidelines

Comments will be reviewed and considered for inclusion in the report using the following guidelines:

  1. June 1 deadline for comment:  comments received by June 1 will be considered for inclusion.
  2. Technical edits:  spelling, punctuation, grammar, typos and complete sentences.
  3. Maintain tone and format of the report:  the writing and ownership of the report is the responsibility of the College.
  4. Written to intended audience:  HLC is the ultimate audience for the report; appropriate format and content as required by the HLC; meets HLC’s Criteria for Accreditation.
  5. Errors of fact and clarity:  comments that correct errors of fact and improve reader comprehension.
  6. Input is confidential and anonymous:  the survey for collecting comments is anonymous; comments submitted in ways that make the author known will be kept confidential.
  7. All comments evaluated equally:  comments will be reviewed using these guidelines; the source of the comments, if known, will not influence how the comments are evaluated.

The Draft Self-Study

Thank you for taking the time to provide input on this critical document.