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Pima County Community College District Standard Practice Guide

SPG Title:  Acceptable Use of Information Technology Resources
SPG Number:   SPG – 5702/AA
Effective Date:  11/13/06
Approval Date:  11/13/06
Review Date(s):  5/27/11
Revision Date(s):  5/27/11
Schedule for Review & Update:   May 2014
Unit Responsible for Review & Update:  Information Technology
Sponsoring Unit/Department:  Vice Chancellor for Information Technology
Regulation Title & No.:
Board Policy Title & No.:   Information Technology Resource Management, BP-5702
Legal Reference:    
Cross Reference:

Statement of Purpose

The purpose of this SPG is to define and authorize the process of creating and enforcing Acceptable Use Standards.  This SPG applies to employees and any other authorized users of College technology resources. 

The Student Code of Academic Ethics and Student Code of Conduct govern student use of college technology resources.


Information Technology Resources include all computer and network systems, software, hardware, and audiovisual equipment owned and operated by PCC and/or connected to College equipment. 

Agreement Process and Enforcement

A.      The Vice Chancellor for Information Technology is responsible for creating an Acceptable Use Agreement.

B.      The employee will initially sign a hardcopy of this Agreement, which will be filed with Human Resources.

C.      All new PCC employees must sign the Agreement before they are given access to Information Technology resources.

D.      The text of the Agreement is to be reviewed and updated every three years or more frequently as needed by the Vice Chancellor for Information Technology.

E.      The process for completion of the agreement form, maintenance of the list of signers, and exact actions to be taken upon failure to sign are the responsibility of the Vice Chancellor for Human Resources.  Refusal or failure to sign the agreement could result in denial and/or revocation of access.