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Pima County Community College District Standard Practice Guide

SPG Title:  Access and Disability Resources Community Advisory Committee (ADRCAC)
SPG Number: 
Effective Date:  1/5/15
Approval Date:
Review Date(s): 1/5/15
Revision Date(s):
Schedule for Review & Update:  Every three years
Unit Responsible for Review & Update:  Office of the Provost
Sponsoring Unit/Department: Office of the Provost
Regulation Title & No.: Access and Disability Resources (ADR) Program, RG-3603/A
Board Policy Title & No.: Access and Disability Resources, BP-3603
Legal Reference: 
Cross Reference: 

The purpose of the Access and Disability Resources Community Advisory Committee (ADRCAC) is to provide an avenue for community members, advocacy groups, and students to provide current information, advice, guidance, and feedback to Pima Community College ADR Office (ADR) on issues related to academic access at the College for students with disabilities. The ADRCAC may provide information on trends related to access and support for students with disabilities, program effectiveness, and student learning outcomes. The ADRCAC serves in an advisory capacity and is not responsible for establishing College policy, procedures, or operations, or offering opinions regarding the programming or support provided by the College to specific students.

2.  Membership & Terms
2.1  Each member will be appointed by the Director of ADR to a three-year staggered term of office. Appointments may be renewed. Members not actively participating, or otherwise unable to serve, will be released from their term and a new member will be added as appropriate.
2.2  Faculty, staff, administrators or current advisory committee members may recommend an individual for membership on ADRCAC.  Community members may also self-identify as interested in serving on the advisory committee.
2.3  Committee membership will reflect a cross-section of community disability advocacy groups and interests (including but not limited to sensory, motor, neurological, psychological and intellectual disabilities – see list under recommended membership).
2.4  Membership on the ADRCAC will consist of between 5-10 community representatives. Membership may include, but is not limited to:
       a.  representatives from local advocacy groups;
       b.  representatives from students who receive services from ADR;
       c.  community service providers who support individuals with disabilities.
2.5   The ADRCAC will have co-chairs, one filled by an individual external to the College, who will be elected by the committee members for a one-year renewable term.  The other chair will be the ADR Director or an individual chosen by the Director or the Senior Assistant to the Provost.
2.6   The goals for ADRCAC input is consensus-based.  In the event of difference of opinions regarding a recommendation, the chair will note the differences of opinions and include all views in the recommendation.  At the beginning of each meeting, the ADR Director will provide the assembled committee members an update on ADR efforts with regard to supporting students with disabilities.  The topics in this update may include aggregated information on numbers and demographics, related students served, progress on accessibility initiatives undertaken at the College, information requested by the committee at previous meetings, and specific issues that the ADR department would like community input on.
2.7   ADRCAC members will have an orientation and have the opportunity to meet ADR staff.
2.8   Meeting minutes will be made available for ADR staff review on the ADR share drive.
2.9    The ADRCAC may request a report from ADR staff on topics of interest related to the committee’s charge.
3.  Roles
The provision of an accessible, usable, and engaging academic environment for students with disabilities is a core mission of ADR.  To that end the role of the ADRCAC will be to: 
3.1  Provide input and feedback on ADR program relevancy, currency and effectiveness
3.2  Provide input regarding program efforts designed to promote and ensure the highest quality ADR program.
3.3  Recommend facilities, technology, and equipment.
3.4  Promote community awareness of the ADR support efforts college.
3.5  Provide feedback on identifying desired student outcomes.
4.       Role of College Faculty and Staff
4.1  The ADR Director or an individual chosen by the Director or Senior Assistant to the Provost will attend advisory committee meetings and provide updates regarding ADR programming and responses to committee inquiries as appropriate.
4.2  The ADR Director or an individual chosen by the Director or the Senior Assistant to the Provost will serve with the committee chair to organize meetings and set meeting agendas. Two ADR staff volunteer members will also serve on a rotating basis.
4.3  Administrators, faculty (full-time and adjunct), and PCC staff members may observe advisory committee meetings at any time.
4.4  ADR will provide support for this committee by arranging for meeting rooms, sending out notices to members, and producing minutes for review and approval by the ADRCAC.
4.5  Anyone not on the committee can submit an agenda item they feel merits discussion.
5.       Documentation of Activities
5.1  The committee will meet at least once per semester.
5.2  Meeting agendas will be established by the committee.
5.3  Minutes will be provided to the ADR Director by the recorder for each committee meeting and will reflect program recommendations to the ADR program administrators. Copies will be shared with the Senior Assistant to the Provost and ADR staff.
5.4  Documentation of ADRCAC membership and activities, including meeting minutes, will be maintained by ADR. Copies will be provided for the official repository to the Senior Assistant to the Provost by the end of each semester.
6.       Guidelines for the ADR Community Advisory Committee Members
Each member of the ADR Community Advisory Committee will be provided with a thorough orientation and provided and acknowledge receipt of these guidelines.
7.       Outcomes and process for continuous review and improvement
7.1  Student feedback regarding:
       7.1.a  Accessibility of classroom and course materials
       7.1.b  Student experience related to ADR service provision
       7.1.c  Appropriateness of accommodations
       7.1.d  Timeliness of accommodations
       7.1.e  Inclusiveness
7.2  Membership feedback regarding:
       7.2.a  Advisory group membership
       7.2.b  Advisory group meeting formats and locations
       7.2.c  Advisory group topics and agendas
       7.2.d  Advisory group individual participation