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Pima County Community College District Board Policy

Board Policy Title: Delegation of Authority to the Chancellor
Board Policy Number: BP-1103
Adoption Date: 4/16/14
Revision Date(s):  4/11/14
Schedule for Review & Update:  Every Three Years
Unit Responsible for Review & Update:  Board of Governors/Chancellor
Sponsoring Unit/Department:  Board of Governors / Chancellor
Motion Number:  201404-03
Legal Reference:  ARS 15-1444 through 15-1445
Cross Reference:    

The Chancellor serves as the Chief Executive Officer of Pima Community College, reporting directly to the Board of Governors. On annual basis, the Board, in consultation with the Chancellor, will define the goals for the Chancellor and evaluate the Chancellor’s performance, including the progress in achieving the goals.

Section 1.  The Chancellor’s Role:

The Board of Governors defines the role of the Chancellor as follows:

A.   Serves as primary link between the Board and the College’s day-to-day operations.

B.    Provides information to the Board that is timely, accurate and clear about key issues that impact the College.

C.    Leads the development and execution of short and long term plans of the College.

D.   Provides leadership to the College through academic and resource management, community involvement, fiscal management, relationship building, and strategic planning.

E.    Oversees day-to-day operations of the College.

F.    Serves as the primary spokesperson for the College to students, employees, government authorities, and the public.

Section 2.  Powers and Duties of the Chancellor:

The Board delegates to the Chancellor the responsibility to implement and administer the policies governing the College, subject to limitations set in this policy and in Arizona law.

A.   The Chancellor shall design, implement, and evaluate an organizational structure for the College.

B.    The Chancellor shall ensure that the Board receives information that is sufficiently thorough and timely so that the Board may carry out its legal and oversight duties.

C.    The Chancellor is authorized, to the extent permitted by law, to conduct the following on behalf of the College:

  1. Execute all contracts up to $100,000, exclusive of employment contracts, intergovernmental agreements, contracts with architects and bank depositories, and agreements for purchase and sale of real property;
  2. Review and sign as lessor all leases of District-owned real property and as lessee all leases of non-owned property, not to exceed an annual rent of $100,000;   and
  3. Dispose of equipment, personal property, and supplies which become surplus to the requirements of the District and which either (a) do not exceed a total item value of $100,000 original cost, or (b) result from a Board-approved capital project, using a process that promotes the best return of value for the College.
  4. Apply for external funds provided the purposes of such funds are in keeping with College goals and objectives and that financial requirements can be met.

D.   The Chancellor is authorized to adopt such administrative procedures, make all decisions, and take all actions as needed to implement the policies adopted by the Board, to achieve the goals set by the Board, and to ensure financial and operational integrity and College compliance with all applicable local, state, and federal laws.  In every case, the standard for compliance shall be a reasonable interpretation of the Board Policies by the Chancellor.

E.    The Chancellor is authorized to delegate any powers and duties entrusted by the Board to the appropriate member of College administration. While the Chancellor may delegate to others, the Chancellor remains ultimately responsible to the Board. 

F.    The Chancellor shall ensure that all Board Policies are reviewed and updated at least every three years, or sooner when necessary.

Section 3.  The Chancellor’s Limitations:

As the Chief Executive Office of the College, the Chancellor shall not cause, create, or allow any decision, activity, practice, or circumstances involving College personnel, students, or resources that are unlawful, imprudent, unsafe, unethical, or in violation of generally-accepted business, professional, and higher-education standards and practices.

Section 4.  Monitoring the Chancellor’s Performance:

The Board shall conduct a formal evaluation of the Chancellor on annual basis for the performance during the previous twelve months. In addition to any method of evaluation it may select, the Board shall consider the following:

  1. Input from the Chancellor; and
  2. Input from the College employees, students, and members of the public.