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Pima County Community College District Board Policy

Board Policy Title:  Prime Policy
Board Policy Number: 
Adoption Date: 2/17/82, 1/8/14, 4/16/14, 2/4/15
Revision Date(s):  3/9/94, 6/9/99, 4/29/09, 12/16/13, 3/27/14, 8/21/14
Schedule for Review & Update:  Every three years
Unit Responsible for Review & Update:  Board of Governors/Chancellor
Sponsoring Unit/Department:  Board of Governors/Chancellor
Motion Number:  5928
Legal Reference:   ARS 15-1445(1)  
Cross Reference: 


This Prime Policy applies to the development and creation of non-personnel policies and administrative procedures for Pima County Community College District.


A Pima County Community College District Board of Governors Board Policy is a statement officially adopted by the Board of Governors at a public meeting that defines general goals and acceptable practices for the operation of the College.  Board Policies create frameworks for:

  • defining acceptable practices;
  • establishing educational and other expectations;
  • guiding the actions of those to whom the Board delegates authority and responsibility;
  • ensuring compliance with state and federal law.

          Administrative Procedures provide specific guidance to district staff in implementing and enacting Board Policies in the day-to-day operations of the College.  These are approved through the process detailed in SPG 1101/AA. 

          Additionally, College units may create Operations Manuals to detail specific processes for implementing Board Policies or Administrative Procedures.  The unit is responsible for internal approvals and regular updates of Operations Manuals.


Policies of the Pima County Community College District are adopted by the Board of Governors under authority granted by the legislature of the State of Arizona.


The Pima County Community College District Board of Governors is the governing entity of the Pima County Community College District.  In this role, the Board of Governors retains authority to enact, rescind or modify all policies governing the District.


The policy formulation process may be initiated either by the Board of Governors or by the various college constituencies, i.e., administration, faculty, staff and/or students.


Proposed policies subject to this prime policy shall follow the review process outlined below prior to enactment:

A.      A proposed policy shall be forwarded to the Chancellor for review and consultation with appropriate standing committees, administrative heads, staff, Chancellor’s Cabinet and legal counsel.

B.      The Chancellor or designee shall meet with the initiator(s) to consider all comments and modify the proposed policy as necessary.  At this time, the proposal may be withdrawn.

C.      The Chancellor will then present the proposed policy to the Board of Governors at a public meeting.  At this time the Board of Governors and/or the Chancellor may propose further modification to the proposed policy. 

D.      The proposed policy will then be posted on the Pima Community College website for 21 calendar days for comment.

E.      The Board of Governors shall act upon the proposed policy at the next regular meeting after the conclusion of the 21 day comment period, and make such modifications as it deems necessary.

F.      The Board of Governors may make exceptions to this review and approval process.

G.      The Chancellor and the administration are authorized to prepare and implement administrative procedures necessary to effect all approved policies.  Once these administrative procedures have been finalized, they will be presented to the Board and posted to the public website.


College policies subject to this prime policy shall be evaluated by the Chancellor or designee at least every three years.