*********************************************
DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION
ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS
A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS
PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY
REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND
STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT
AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION.
THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR
ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR
PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE
HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL
TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM
CITATION.
*********************************************
November 4, 2020 Governing Board...
>> MR. DEMION CLINCO: Good evening, and welcome to the November
4, 2020 regular Governing Board meeting to order. I'm going to call
the meeting to order.
The first item on our agenda is the roll call. Mr. Silvyn?
>> MR. JEFF SILVYN: Thank you, Mr. Chair. Demion Clinco?
>> MR. DEMION CLINCO: Present.
>> MR. JEFF SILVYN: Meredith Hay?
>> DR. MEREDITH HAY: Present.
>> MR. JEFF SILVYN: Mark Hanna?
>> MR. MARK HANNA: For the last time, present.
>> MR. JEFF SILVYN: Maria Garcia?
>> MS. MARIA GARCIA: Present.
>> MR. JEFF SILVYN: Luis Gonzales?
>> MR. LUIS GONZALES: Present.
>> MR. JEFF SILVYN: All board members are present.
>> MR. DEMION CLINCO: Terrific. Next we have remarks by the
Governing Board, and I think the best thing to do is why don't we do
our remarks, and then we have a recognition of Mr. Hanna and his time
on the board, which is a little unusual because we are in a Zoom
context, but I think we all definitely want to share some thoughts.
Let's go ahead and get started with the remarks. I will begin.
First, I want to thank the 70% of Pima County voters who
resoundingly endorsed and voted for Prop 481 and, by extension, the
direction that the college is going. It's huge for our institution,
huge for our community and a tremendous recognition I think of the
work this entire institution has been doing for the last six years.
In particular, I want to thank the Yes for Pima College co-chairs Ted
Maxwell, Nancy Johnson, Rod Draper, Celine Sanchez. I also want to
recognize former mayor, Jon Rothschild, and Katie Turney who did a
tremendous amount of work to raise funds and support this initiative.
Also Nicole Barraza (indiscernible) Agency who helped run the
campaign. I also want to make a special acknowledgement to Mayor
Regina Romero and elected officials throughout our region who
endorsed this effort and understood the importance to the people of
Tucson and Pima County.
I also want to thank Marcy Euler, president of the PCC Foundation
and her amazing board for the work they did.
Finally, I want to thank the members of the board who worked to
promote this ballot measure, walking door to door, sending e-mails,
connecting with the community and by voting to refer it to the
ballot.
The passage of this proposition will position this college
strategically to serve this community as part of the coming recovery
and continue to serve this community for years and years to come.
Also, I just wanted to note last night the passage of Prop 207
which will create a revenue stream for the college which will not be
insignificant.
Finally, this election cycle, two candidates stepped forward with
incredible r�sum�s and connections to the college and commitment to
the institution, both Cat Ripley and Ethan Orr ran campaigns that
were issue-based, civil, and reflected the civic values of PCC. I
want to thank them both for stepping out to run. It's not easy, and
they brought excellent attention to the college and the importance of
this board and its role in providing oversight to the institution.
Cat Ripley won the election and is replacing Mark Hanna, who was
not seeking an additional term. I personally want to welcome her to
the board. I know we all look forward to getting to know you and
working together, making PCC even better.
Those are my remarks for this evening. Next I'm going to pass to
Ms. Garcia.
>> MS. MARIA GARCIA: Okay. First I would like to extend my
sincere thanks to your attendance. I understand that you attend
because you care about the direction that Pima Community College
leadership is taking the college in.
I would also like to state, as a matter of public record, that I
will continue to raise concerns and questions on improprieties when
it concerns any aspect of the college, its students, staff, and
faculty. I will not allow this institution to be managed to the
detriment of the college that was instituted to serve the community.
I welcome Cat Ripley to the board, and I hope to work with you
soon. Thank you.
>> MR. DEMION CLINCO: Dr. Hay?
>> DR. MEREDITH HAY: I also want to add my thanks to the
community who voted to support Pima College. It is going to be
transformational in our growth and our plans and transformational to
our students and our community. So thank you, all, who were on the
line.
Also welcome Cat to the board, and I look forward to working with
you. As is my tradition, I would like to yield the rest of my time
to Mr. Hanna.
>> MR. DEMION CLINCO: I'm going to let Mr. Hanna go last this
evening. Mr. Gonzalez, if you'd like to comment.
>> MR. LUIS GONZALES: I just want to echo what was said as well
too. I do want to, first of all, thank the staff, faculty, everybody
that's been committed in this challenging times in reference to the
virus that we have but also the community as a whole, Tucson
community, in reference to passing the 481, but also the two other
ones that will provide not only additional support and funds to the
college but also to the K12 system.
I think those are the individuals, the students from the K12,
that will be receiving those funds from the 208, I think it's great
for them to be future students of Pima, but I do want to thank the
community in reference to supporting education as we all know as
advocates of education and the community as advocates of education.
I think it's a win-win.
I really feel very honored to be here tonight, but more
important, really happy with the response from the community. Not
only with the 481 that's going to be beneficial to Pima Community
College but also for the K12 system, 208, and the 207 that's going to
be also providing some assistance to us. I think it's outstanding,
and I think it's great.
I commend everybody that voted out there, and we will have to
continue this advocacy that we have through Pima College and I think
it's going to be a good year once -- it will be good (smiling).
Thank you.
>> MR. DEMION CLINCO: Thank you very much. Finally, Mr. Hanna.
>> MR. MARK HANNA: Thank you, Chairman Clinco. I know we have a
lot on the agenda tonight. I will try to keep this short, unlike
most of my remarks over the last six years. But here we go.
You know what? This is really a bittersweet moment for me. I
love Pima Community College. 20 years ago, you took in a guy who had
never gotten a college degree and helped me realize my dream of
becoming an educator.
Seven years ago, as a high school college counselor, I saw this
great institution in trouble, and I worried what was going to happen
to my first-generation students for whom Pima would be
(indiscernible) out of poverty and on to a better life.
I ran for the board, and seven years ago today woke to the news
that I had won. My experiences over the past six years have been
some of the best of my life, especially working with my fellow board
members, the chancellor, administrators, faculty, staff, and
students.
The highlights include being part of an unbelievable team who
worked so hard to lift the Higher Learning Commission sanctions of
our college, leaving us to be a much stronger service to our
students.
The redesign of our dev ed program that has made such a big
difference for those students who might not have been prepared for
college. Introduction of guided pathways to increase our retention
and graduation rates, as well as save our students money.
The success of our adult education and IBEST programs. The
creation and operation of our immigrant and refugee student resource
center, something (indiscernible). The excitement of watching Aztec
student athletes led by some of the greatest coaches in community
college sports.
The creation of our own cyber warfare range, the new IT
instruction facilities, (indiscernible) and now the construction of
our centers of excellence and so much more.
I must acknowledge a few of the folks who were so helpful to me
along the way, including Board Member Sylvia Lee, who was really my
rock in those early days. Former adult education administrator
Regina Suitt, who sat in the audience back when we had audiences, and
stared at me when any vote concerning adult ed came up. People like
Dolores Duran-Cerda, Ian Roark, Jeff Thies, Bruce Moses, Nic
Richmond, Dave Bea, Irene Robles Lopez, Jim Monaco, Bill Ward,
current chair, Demion Clinco, outstanding faculty members such as
Matej Boguszak, whose name I can finally pronounce now that I'm going
out the door, Ana Jimenez, Ken Vorndran, and of course Angie Weston,
Gabby A, and Andrea in the chancellor's office. I know I left out a
bunch of people, including my wife Linda, who I dragged to lots of
events with me, and would listen to me complain about a bunch of
things. But sincere thanks to everyone.
Let me finish by talking about the future. The highlights I
mentioned before, I left out the best of the best. Watching and
shaking hands with thousands of students of all ages, genders,
ethnicities, abilities, backgrounds, goals and dreams who walked
across the stage at the Tucson Convention Center or the GED
graduation facilities.
This college was founded over 50 years ago to provide every
member of our community with the chance to change their and their
families' lives through higher education. Our college is in the
process of creating a new strategic plan and mission statement that
will take us into the exciting future of the fourth Industrial
Revolution.
I beseech my fellow board members and our chancellor who will
lead this college forward to never lose sight of something I hold
dear above all else, the most important focus of our institution is
our students, including those who are prospective students. We must
continue to offer affordable, broad-based, educational opportunities
not only centered on corporate workplace needs but in all areas of
knowledge. Most importantly, these opportunities must be available
to all who seek them in a clearly stated mission that includes the
words "Pima Community College is an open admissions institution." I
will be in the audience staring at you as you decide this issue.
I'm really proud of my service to Pima Community College, and I'm
so grateful for the opportunity that I have had. I think I made a
difference. I just want to thank you also for the crystal pieces.
Let me show you this piece. The beautiful flower arrangement, you
can see it over my shoulder. And the lifetime membership in the
ACCT.
And I also want to congratulate Ms. Cat Ripley, who I know will
fill the responsibilities of this seat with the same dedication and
values that I have.
Thanks.
>> MR. DEMION CLINCO: Thank you, Mr. Hanna. In a normal
circumstance we would present you with the recognition, both the ACCT
lifetime membership, which was supported by the Foundation, and sort
of the small gifts to acknowledge your time on the board.
I want to say personally, since joining this board, I have been
overwhelmingly impressed and often shamed by your commitment to this
institution, your attendance at every possible event, your commitment
to supporting students in all of their different endeavors, whether
it was our theatrical productions or athletics, whether it was
graduation, or whether it was just stopping to support somebody who
looked like they needed a hand.
Your commitment to this school and to our community is
unparalleled. To give six years to step forward in a time of
turbulence because you saw that there was a need and to give so
unconditionally of yourself and of your time is a remarkable gift.
The small thank yous that we were able to convey do not even
begin to reflect the debt that this community in totality owes you
for stepping forward to ensure that this institution is not just here
now but is here in 30 years and another 50 years and a hundred years
continuing to serve the students of Pima County.
You know, I always think when I was small about whenever we'd go
camping my parents would say leave the campsite better than you found
it. I have taken that philosophy with me throughout life. I can say
that you have left this institution better than when you found it.
You have overseen and supported and fretted and monitored and been
committed to extraordinary transformational change.
This board and this college says thank you.
>> DR. MEREDITH HAY: Hear! Hear!
>> MR. DEMION CLINCO: You will be missed.
>> MR. MARK HANNA: Thank you.
>> MR. DEMION CLINCO: And I want to just give my fellow board
members an opportunity to also say a few words. Six years is a long
term for any elected position, particularly one like this that
doesn't compensate you, and requires such a lot of time and
thoughtfulness. I just want to give everyone an opportunity to wish
Mark well.
Ms. Garcia?
>> MS. MARIA GARCIA: Well, Mark, have a happy life. Stay
healthy. And thank you so much for serving on the board. You know,
I really appreciate all your efforts, so my sincere wishes. May God
keep you safe.
>> MR. MARK HANNA: Thank you. Thank you, Ms. Garcia.
>> MR. DEMION CLINCO: Mr. Gonzales?
>> MR. LUIS GONZALES: And likewise. I wish Mr. Hanna the best.
It's been a pleasure serving with you the last two years, and I know
that your dedication and commitment was there for all students as we
intend to be, as well.
I do want to wish you the very, very best. May God bless you
too. Thank you.
>> MR. MARK HANNA: Thank you.
>> DR. MEREDITH HAY: Mark, you know, you were board chair when I
came on, and you have ever since been my guiding light for commitment
to service of the college and the community.
I can't thank you enough for your integrity, thoughtfulness, and
wisdom on the board. You always, always put students first and you
always reminded us that that's the first job always.
You're a remarkable man and a remarkable citizen and I thank you
for your service.
>> MR. MARK HANNA: Thank you, Dr. Hay.
>> MR. DEMION CLINCO: Mark, make no mistake about it, we are not
through with you yet. We will find ways for you to continue to give
back to Pima (smiling).
We look forward to seeing you at other events. You're always
welcome and we look forward to hearing your input on the decisions
that are coming forward. Thank you.
>> MR. MARK HANNA: Yeah, remember that mission statement, all
right?
>> MR. DEMION CLINCO: We hear you. Thank you, Mark.
Moving on to our administrative reports. The first item, we have
40 minutes set aside for this item, first is athletics re-entry
update with Bruce Moses, vice chancellor for educational services and
institutional integrity.
>> DR. BRUCE MOSES: Chair Clinco, fellow board members,
Chancellor, colleagues and friends, just to give you a simple update,
we are embarking on the ability to be able to bring some of our
student athletes back to campus to participate in workouts and
training. So we have outlined athletic re-entry plan that we have
shared with the chancellor.
This plan has been developed in collaboration with the athletic
department personnel and environmental health and safety and
facilities. They have met multiple times. They have brought forth a
plan that covers pretty much everything you can think of. It covers
the proper PPE, contact tracing, proper disinfectant and cleaning of
athletic equipment and facilities.
We are very fortunate as an institution that we have two people
in our institution, our head trainer, April Jesse, who serves as the
president of the Arizona Community College Athletic Training
Association, so they have done a lot of work to pull together
protocols for all community colleges in Arizona. And then also Chris
Murphy, another one of our athletic trainers, who serves on the NJCAA
Council For Student Athlete Welfare and Safety.
They have brought a lot of knowledge and a lot of best practices
forth and put together in these plans, we have three plans -- well,
we have actually more than that. We have plans that for access to
weight room and workout facilities, equipment. We have a plan for
access to gyms, classrooms, administration offices, those types of
things. And then also plans for our fields, soccer, baseball,
softball, et cetera.
So we have shared all that information. We wanted to let you
know that other institutions have already started to do this and
bring students back.
I attended a CEO and athletic director meeting on the 29th on
behalf of the chancellor, and Arizona Western, Eastern Arizona,
Yavapai already have student athletes who are participating in
workouts and practices at their facilities.
All the CEOs and athletic directors have committed to having
sports in the spring semester at this meeting, and most will be
bringing student athletes within the next couple of weeks or at the
beginning of spring semester.
I wanted to thank a host of people. I can't thank them all
individually by name, but facilities mostly, environmental health and
safety, athletic department, our chancellor, and everyone else who
took the time, Dr. David Dor�, to look over these things, do
walk-throughs, we developed a series of videos demonstrating to
students how they would navigate and come back, re-entry into our
facilities.
We will be doing this on a pilot basis where we are not going to
have all teams or all athletes coming in at the same time. There
will never be more than two teams on campus at any time, and is they
would never be in the same facility at any time.
So our athletic director as well is serving on the transportation
committee. There will be no transportation happening this semester.
Transportation would not happen until sometime in the spring when we
would have to basically travel to another facility or another school
to participate. So those things will not take place more than likely
to early February.
That's really all I have right now. I share one more thing. All
of our protocols meet or exceed CDC regulations. All of our
disinfectants and cleaners and everything that we use at the
institution currently, we don't have to buy anything special, have
always met or exceeded the CDC recommendations.
And I'll answer any questions if you guys have any questions for
me.
>> MR. DEMION CLINCO: Any questions for Dr. Moses?
Okay. So I would just ask, Dr. Moses, if we do have cases that
develop, what is the implementation plan in terms of testing and then
putting a halt on the program? Is that part of the plan?
>> DR. BRUCE MOSES: Yes. We have guidelines for that. For
example, if we had a golfer, let's say, tested positive, we have
about, I don't know exact number, 15 to 18 golfers, so you're talking
it about a sport that's very isolated, we will definitely isolate
that individual, quarantine them for 14 days.
But let's just say five individuals on the basketball team, you
know, contracted COVID or someone tested positive, then we have a
totally different scenario. Then we'd be looking at basically
pulling those, all those individual student athletes out, make sure
they got properly tested, quarantined, and that's a lot of
individuals on one sports team compared to the total, totality of the
makeup of the team.
So we will play it case-by-case basis. We looked into the
chancellor providing us a bubble like the NBA, but he said we
couldn't afford that, but we have all of those protocols in place.
And we have some outstanding subject matter experts in this area in
our organization, as I mentioned earlier, and we put a lot of trust
and faith in those individuals to guide us and be able to do all the
right things, including our student athletes.
>> MR. DEMION CLINCO: I think if we can continue the reporting
model where we sort of get a week, if the board can get a weekly
update on the protocols, I think that would be helpful.
>> DR. BRUCE MOSES: I would say thank you, Mr. Hanna. I know
the athletic department thanks you too. You are a mainstay at a lot
of sporting events. I'm sure we'll continue to see you there.
Thank you, sir, for your service. Thank you.
>> MR. DEMION CLINCO: Now I'm going to take a little latitude.
The public comment and call to the audience actually was agendized a
few items down. I'm going to move it up, because I know we do have
some individuals and I don't want them to spend the entire evening
with us.
I will just say the Pima Community College Governing Board
welcomes public comment on issues within the jurisdiction of the
college. Generally the total time for public comment will be limited
to 45 minutes, and comments will be limited to 3 minutes per
individual. These time limits may be modified by the board or board
chair.
Individuals sharing comments are expected to communicate with
decorum and respect. Individuals who engage in disorderly conduct or
use divisive or insulting language may have their time reduced or
concluded by the board chair.
At the conclusion of public comment, individual board members may
respond to criticism made by those who addressed the board, may ask
staff to review a matter, or ask that a matter be put on a future
agenda. Members of the board, however, may not discuss or take legal
action on matters raised during the public comment unless matters are
properly noticed for discussion and legal action.
Finally, be advised that internal college processes are available
to students and employees for communication.
The first individual is Amber Smith, CEO of the Tucson Chamber.
Welcome, Ms. Smith.
>> I don't actually see Ms. Smith as an attendee.
>> MR. DEMION CLINCO: We will look into that. I think we have
Bryan Hannley.
>> I don't see him in the list either.
>> MR. DEMION CLINCO: Chancellor Lambert is reaching out to one
of them now, looks like.
Next we have Shannon O.
>> There is a Sharon.
>> Yes. Can you hear me?
>> MR. DEMION CLINCO: Welcome. We can hear you.
>> Yes, I was I spoke at the October 7 meeting about rules and
regulations and not being able to get hold of anyone.
The meeting started at 5:30. I spoke not long after that. By
5:51 Mr. Lambert had already contacted me. By 6:14 he had contacted
Provost Dolores Duran-Cerda and David Dor�.
By 6:22 I had already been contacted, and by 7:15 by Dr. Dor�.
So between 5:30 and 7:15 I was inundated by help. I mean, this is
just absolutely phenomenal.
I did speak with Irene Robles-Lopez, responded to various people,
but the two people who helped me out the most was Steven
Higginbotham. He talked to me on the phone for about a half an hour,
discussed the whole setup of the arts department, which I was floored
and did not realize that there was a computer division that took care
of computer games and graphics. I did not realize that the whole art
complex down there at the theater, music and dance, all under his art
department, I had no idea.
I did have one little problem trying to get my project
(indiscernible) sewing class out. I was having a hard time. He did
facilitate that, and yes I got my dress done.
Then I spoke to Amanda Evans. I was interested in the
nine-credit classes. She told me the whole thing has been shut down
because it was not financially feasible anymore with City Parks and
Rec and Pima County Parks and Rec and et cetera. I was disappointed,
because those are the places I taught Spanish and (indiscernible)
arts. And I told her I had taught a Spanish class through them. She
said that there might be a component in some of the corporate
meetings for that Spanish teaching (indiscernible). That was a good
connection.
I also want to compliment the college on the proposition passing.
That's always good. I will probably be taking class in January. I
try to take one every semester if I can. Ardent supporter.
I don't believe in taking from the community without giving back.
This is why I want to give my thanks. Thank you.
>> MR. DEMION CLINCO: Well, thank you for following up. We are
always glad to hear that when someone brings an issue up we are able
to respond quickly. Thank you very, very much. Thank you to
leadership for moving quickly.
I think it speaks if you have an issue and you haven't been able
to get it resolved through the normal channels, coming to call to the
audience is always a tool to help get it solved.
It sounds like we do have Ms. Smith on the phone. The last four
digits of her telephone number are 8811. Are we able to add her?
>> Yes, she's with us now.
>> MR. DEMION CLINCO: Welcome, Amber.
>> Thank you, Chair Clinco. I'm Amber Smith. I'm wearing two
different hats tonight.
One is I do serve on the Pima Community College Foundation Board,
but in my capacity speaking tonight, I'm speaking as the president
and CEO of the Tucson Metro Chamber. What I want to do is
congratulate the college on the success last night of the
proposition.
The chamber and our members were huge supporters, because we have
actively been working with the college over the last several years on
workforce development efforts. We know from the business community
that workforce development is one of the largest concerns in building
that pipeline, and we are so proud that the college will be able to
reach even higher for the stars in their success of building the
centers of excellence and fulfilling the vision that the chancellor
has, which we have significantly seen positive steps towards in terms
of job creation, economic development.
So we want the college to know that the chamber is on your side.
We look forward to working actively with the board as well as the
chancellor on achieving all of the goals and missions and really
bringing the business community together with the college even closer
than we already have.
>> MR. DEMION CLINCO: Thank you very much. I know the college
looks forward to our continued partnership on these initiatives, and
thank you for your service to the Foundation Board, as well. We
really appreciate your commitment and your advocacy for the causes
and the policies and the bills and funding that we desperately need
to keep this institution focused on student success and good outcomes
for the community. So thank you.
Next we have Bryan Hannley.
>> Yes, thank you. I'm hoping I come in clearly. I'm at my
son's baseball game where I'm a coach. I'm stepping away, because
this is so important for us to recognize and discuss the Proposition
481.
So happy to follow Amber Smith, and she's on my board. Does an
incredible job for our community.
Chair Clinco, board members, Chancellor Lambert, guests, I'm
Bryan Hannley, and I serve as the chair of Pima Foundation's board of
directors.
Yesterday was a historic day for the Pima County and the college.
Voters overwhelmingly approved Proposition 481 to allow the basic
expenditure limitation to be increased to allow PCC to better serve
students, employers, and the community.
Again, I was flat-out amazed by the turnout and the overwhelming
majority, and it just shows how voters feel about Pima and how
important it is to our community, to workforce development, to
economic development.
I firmly believe this resounding approval of the college would
not have been possible without the leadership of someone I truly
admire as Chancellor Lambert. When he arrived in 2013, he boarded a
sinking ship. It was the Titanic and we all know it. But through
his leadership during the past seven years he has repaired
relationships, renovated spaces, and instilled confidence in the
institution across the community.
His vision and the team he's assembled to implement change are
putting Pima Community College on the map, not just locally but
regionally, nationally, and I believe internationally.
I'm proud that the Foundation Board supported the initiative
financially. I'm equally proud of the voters in Pima County who
recognize the importance of PCC for Southern Arizona.
Our entire board of directors stands alongside the college ready,
willing, able to support fundraising efforts that bring deserving
students to our classrooms, reward outstanding faculty for innovative
teaching, build high tech facilities, focus on the future and sustain
academic and certificate programs that lead to meaningful careers.
To the Board of Governors, thank you for your leadership. You
recognize a clear vision for the future of our county and that begins
with Pima Community College.
Again, I can't stop thanking you enough for your leadership and
your vision. Congratulations to everyone involved on the passing of
481.
I look forward to accomplishing great things for our community
together, and again, it's my pleasure and my distinct privilege to be
the chairman of the Pima Community College Foundation Board for the
next two years. Thank you very much.
>> MR. DEMION CLINCO: Thank you very much. Thank you for your
service to this institution and to the Foundation. Without members
of the community who step forward to take on that important role, it
would make our job that much more difficult, and we wouldn't be able
to serve the magnitude of students who have needs in the community
that we're able to provide additional educational services to.
Thank you so much for your work and for your advocacy in getting
us across the finish line. Have a good time at your sports game.
>> Absolutely. Thank you.
>> MR. DEMION CLINCO: Thank you. Finally we have Matej
Boguszak. I just want to take a moment to remind everybody that if
you're going to register for a call to the audience, please do it
before noon. Information has to go out to everybody, so it makes it
a little more complicated. Please remember just to register before
noon.
Matej? Are you there?
>> MATEJ BOGUSZAK: Yeah, thanks for the reminder. My bad. That
was me who registered a little late.
Good evening, Chair Clinco, board members, Chancellor, colleagues
and guests, everybody. I'm Matej Boguszak. I teach math and serve
as president of PCCEA.
You will hear no pleas from me tonight. I wanted to sincerely
thank Mark Hanna. This is not an easy job. It pays nothing, as
somebody pointed out. But our community needs dedicated, selfless
people like you, with a passion for education, to set the direction
for our ship and provide leadership and oversight.
Mark, you have always come thoroughly prepared and asked some of
the best questions that went straight to the heart of the matter.
You made sure that students were always the No. 1 priority. You
always listened to everyone and tried to make sure your decisions and
votes were well-founded and informed.
Your moral character always came through when it came to standing
up to justice and that has not gone unnoticed.
I loved your last words, advocacy for a comprehensive college,
open admissions, and of course students, including prospective ones.
On behalf of PCCEA and Pima faculty, thank you so much for your years
of service.
We would also like to congratulate Cat Ripley, who will be taking
up Mark's baton. Please know how much the faculty appreciate having
an incoming board member of your caliber. Thank you for deciding to
serve again to make this community a better place. We truly look
forward to working with you on the board.
It was exciting to have a contested race that brought attention
to our college, and I'm proud of how both campaigns have run it and
heartened at the civility and depth of the forums. It was refreshing
to see.
We were fortunate to have another candidate who is a dedicated
educator in Ethan Orr, and we thank you for your candidacy too and
your care for our college and obviously the entire community.
Finally, thank you so much to all of you who were involved in
helping get Prop 481 passed. Sounds like there are many of you here.
Clearly it was a big effort by a lot of people, has gone into it, and
it paid off.
PCCEA worked with the Arizona Education Association to spread the
word locally, as well. And as the chancellor said, the overwhelming
vote in support is a testament to the confidence our community has in
us. So let's make them proud.
Have a great rest of the semester, everybody. See you back here
in January if not before, and we look forward to the budget
development process over the next few months.
Have a good night.
>> MR. DEMION CLINCO: Thank you very much.
The next item on our agenda, we will return to the administrative
reports. Re-entry protocols by Dr. Dor�, president of campuses and
vice chancellor for student experiences and workforce.
>> DR. DOR�: Thank you, and good evening, Board Chair Clinco,
members of the governing board, Chancellor Lambert, colleagues,
students, guests.
I'm pleased to let you know that the re-entry at our campuses and
centers continues to be managed very well with strict protocol
compliance in place, and students, faculty, and staff continue to be
very cooperative and compliant with the social distancing and wearing
of personal protective equipment.
Most importantly I'm happy to report that there have been no
COVID cases resulting from attendance at a Pima campus or center. As
always, I want to acknowledge the campus leadership, employee health
and safety, and the program administrators, faculty, and staff, for
their teamwork and collaboration on reporting potential issues and
with contact tracing.
Of course thanks to all of our students for their continued
cooperation and flexibility. I did want to point out, you know, as
Dr. Moses was presenting, you know, all of the protocols that we have
in place for the programs will be applied to the athletic program as
well and all the contact tracing, that's all been worked out.
I want to give you a little bit of update about some of the entry
at the campuses. We have been holding campus-wide virtual meetings
at each of the campuses and they have been a wonderful way for campus
communities to connect with one another.
At our Downtown Campus, since our last board meeting, the adult
basic education team began offering in-person appointments for
students who are not able to complete the virtual intake process for
ABE classes on their own.
At these appointments, the staff assist the students in
completing the registration process and submitting an online form so
they can borrow a laptop from the college to study virtually.
Also at the Downtown Campus, our testing center has been offering
in-person exams, primarily for certification exams and GED testing.
Based on the volume of exams and the student feedback, the center is
now, we are operating on Saturdays and we are looking to expand to
evenings as well.
And at West Campus, the library has expanded its hours of service
around curbside pickups, and the IT staff continue their work
checking out devices to those in need as well as providing critical
IT support to our students as well.
Then at Desert Vista Campus, we are all set up and ready to
provide appointments for students to sign up for a Wi-Fi computer
work station to come into the campus. Now, we delayed the launch of
this pilot as a result of COVID uptakes in Arizona, and so we will be
hopefully kind of re-examining that and offering that service fairly
soon.
Desert Vista is also coordinating with the Aztec Resource Center
to bag food items for distribution to students in need, and we are
scheduled to distribute the food bags on November 19th, and I want to
thank all those at the college who have signed up to volunteer to
help. All of our volunteers have gone through training from the food
bank to certify them in the handling of food.
Northwest Campus, the science division faculty and lab staff,
they have been very busy doing video recordings of experiments for
the science courses to enhance the virtual instruction occurring in
sciences, and the campus is hosting some partners to tape science
experiments and activities as part of our partnership with the
Arizona STEM Adventure, which we will actually be hosting virtually
this year.
At East Campus, they hosted the first sculpture on campus opening
in four years, and they added eight new works to the already very
impressive collection that they have at the campus. This year's
collection included the piece from a, PCC art student, that's the
first ever for that program.
I want to thank Mike Stack and Steven Higginbotham who put
together an awesome virtual event with video narratives from each
artist and of course PCCTV who always shine. They once again put
together an incredible program.
Finally, at our 29th Street Center, we have now welcomed our U.S.
Air Force paramedic cohort back to the center as well as we are doing
contract work with the Tucson Fire Department in addition to our open
enrollment programs.
We will continue to work closely with the provost as we plan for
the spring semester.
This concludes my report, and I'm happy to answer any questions.
>> MR. DEMION CLINCO: Any questions for Dr. Dor� about the
re-entry? No. Okay. Great work. I am so glad to hear we haven't
had a single case. I think that really speaks volumes to ensuring
the health and safety of everyone comes first as a priority. I hope
we can continue that tradition, especially now as we move into an
uptick and maybe see a second wave. I think we need to remain
vigilant and as conscientious as possible. Thank you very much,
everybody. We know it's a lot of work.
>> DR. DOR�: Thank you to everyone.
>> MR. DEMION CLINCO: Next we have health and wellness with
Denise Morrison.
>> All right. Well, thank you all so much. I'm really excited
to present to you and share with you all of the wonderful programs
that we offer in our wellness department. You know, Pima has some
wonderful benefits, very generous benefits that are offered to our
employees. But I love our wellness program the best, because it
offers tools for the employees and it feeds their mind, their body,
and their spirits.
So this year we have had about 600 employees participate in the
different activities that we offer. Most of those employees will
earn the full $500 in wellness credits that can be used to either
offset their medical premiums or be deposited into their has
accounts.
I'm going to share my screen with you here so that we can
highlight a few of the (indiscernible) that we have had in the
department this year. Can you all see that?
What we did when COVID-19 started and we went to a remote work
environment, within a couple of business days we were able to
successfully transition the wellness program to fully online
activities.
We do have a U of A intern who has launched a COVID-19 mental
health calendar, so we are providing mental health awareness services
through the wellness program to our employees. Most notably we did
have Deborah Carr from our EAP program at Jorgensen/Brooks host some
sessions with employees to attend to kind of, so they could come out
and share some of the issues that they have been experiencing during
this time.
She's also very mellow person, and she's very well in touch with
some of the mental health issues that have arisen from COVID-19.
Employees really feel like they can connect with her.
So as a result, we are going to start offering monthly sessions
with her so that employees can participate.
We also have our first-ever wellness book club that's remote. We
are getting ready to pick the next book. That will start up again in
February. We did manage to pull off flu shots at four campuses, and
were able to vaccinate over 300 employees. Special shoutout to Latva
(phonetic) in facilities for providing much-needed assistance in
getting the facilities ready. Everyone prepped. Emery W, our
benefits manager, worked diligently to make this happen with Blue
Cross Blue Shield and El Rio Health Center. I was really excited we
were able to pull this off. This was not something I wanted to say
no to it when approached, because it's a great service for the
employees, and then that also meant that 300-plus employees didn't
have to make appointments at Walgreens, CVS, wait 20 minutes to get
their flu shots.
We also offer virtual healthy cooking demos. We were also a 2019
Platinum Award winner for the Healthy Arizona Workplace and a 2020
Silver Award winner for the American Heart Association.
Coming up we do have some workshops for self-care and loneliness.
We have ergonomics at home and virtual yoga, which is consistently
attended by generally about 30 employees per week.
What we have done with this program is that we have really
committed ourselves to making it inclusive for employees. We want
employees to participate in the program. We want them to earn the
credits.
We don't want people to feel as though participation is
difficult, that it's cumbersome for them. So we welcome suggestions
from the employees as to how to improve the offerings that we do
have.
We also have a wellness committee, a group of employees here at
the college who get together on a regular basis and discuss the
program, how can we improve the program? What are the participation
rates?
So this is one of those programs that we have that will
continually evolve at the college. We are looking to bring in -- we
are bringing in financial wellness seminars, and we are also looking
to bring inform some green education as well, educating the employees
on how to be better stewards of the environment.
That's really all I have. Any questions?
>> MR. DEMION CLINCO: Any questions? Okay. Thank you very
much. I would just say to all of our employees, we really do
recognize how difficult this period of time is. You know there are
ups and downs and there have been emotional hurdles that's been
politically taxing, emotionally taxing, I know for some individuals
it's been financially taxing.
Reach out and take advantage of the programs that we have here.
If you are under stress, if you feel you're having issues, contact
your supervisors, contact HR, and take advantage of the programs.
This institution is committed to the wellness of everyone. We
know that this is a trying time. Don't hesitate and don't feel
uncomfortable about reaching out. I think everybody needs extra
support during this time. The fact that we have these resources is
incredible, a lot of people don't. Thank you.
>> Thank you.
>> MR. DEMION CLINCO: Next we have our enrollment management
update with David Arellano, dean of enrollment management.
>> DAVID ARELLANO: Thank you. Good evening, Chairperson of the
Board, board members, Chancellor Lambert, colleagues and guests.
I'll be providing a short update on spring admissions and enrollment.
First I want to take a look at our spring applications compared
to last spring. So we are down 9% from last year during the same
admissions period. Essentially equates to 241 applications less.
With that, I have also included our residency classifications for our
spring applications which reflect the majority of students being
classified in-state. Again, this just shows the improvements we made
back in April with the new application are working for our students.
I also wanted to share the area of interest where students are
intending to earn a degree, digging a little bit deeper into our
spring '21 applicant pool. You can see here health programs,
business, and computer and IT-related programs have the most interest
this spring from our students in terms of selecting that area of
interest, selecting those programs and certificates, and moving
forward with completing those.
We also continue to provide enrollment in academic advising
services virtually. Students and staff feedback have been
overwhelmingly positive on what we have been able to do during that
virtual transition and continuing with that. It's very early in our
enrollment period, so we don't have all the data and it's trickling
in. Our spring registration period did open November 2, and so we
are starting to work with students. With that, our virtual callbacks
since the spring schedule has been made available we have been
working with students, so we have over 1700 student interactions just
through the callback service. This doesn't account for telephone
services we offer 24/7, e-mail support, things like that. We have
been really interacting a lot with our spring applicants.
Then we continue to do our outreach, so we have our weekly
enrollment advising campaigns that we do with every new applicant,
which is based on division or program of study, which I kind of
highlighted in the previous slide.
We continue to have our engagement with first year experience
students. Last week we had our new student welcome, really engaging
those students, and then continuing our social media collaborations
with the marketing and recruitment department, our student affairs
and enrollment advisors.
With that I will open up to any questions or comments you may
have.
>> MS. MARIA GARCIA: David?
>> MR. DEMION CLINCO: Mr. Hanna? In my comments, I listed the
things I thought during my tenure here had just changed immensely,
and I left out student services.
When I first came on the board, there were definitely some
issues. The change in how we deliver student services, how they
affect our students, and how much that has improved, especially over
the last few years, directly responsible for Dr. Lopez Robles and
Dr. Desjardin and David. I want to thank the three of you, your
whole team, everybody involved in what's happened there.
Just the simple thing of you showing that slide of the much
smaller percentage of out-of-state students warms my heart, all
right, because you know it was one of my issues. I very much
appreciate what you folks have completed.
So thank you.
>> DAVID ARELLANO: We definitely thank your kind words and
recognition of all the staff and student affairs working hard for our
students. And I also want to say I thank and appreciate all that you
have done as a board member, and even as a community member prior to
you being on the board. We appreciate you pushing us, making us look
into things, research things, because it all just leads to the
betterment of our students and the services that we provide to them.
So thank you from all of us in student affairs.
>> MR. DEMION CLINCO: Ms. Garcia?
>> MS. MARIA GARCIA: So, David, I still have some concerns about
student recruitment. And I understand, I guess with the information
you have given, you guys have been doing advertisement, work with the
counselors from the different schools for the dual enrollment, but
there is actually no contact from the college, and correct me in I'm
wrong, there is no contact from Pima Community College to the
students themselves? It's through the counselors, correct?
>> DAVID ARELLANO: There is actually quite a bit of contact. So
there is contact through our recruitment team. Those are for like
new applicants. Once a student applies, then we have about 15
enrollment advisors that work directly with the students. We are
reaching out to them weekly to walk them through that enrollment
funnel process.
So that's what steps do you need to take, activating your MyPima
account, nudging and urging them to apply for financial aid,
placements, new student orientation, things like that, through that
enrollment funnel.
>> MS. MARIA GARCIA: But they have to apply and show an
interest? It's not like you guys are going out there and actually
being present and recruiting them? They have to apply to you guys?
Is that correct?
>> DAVID ARELLANO: Yeah, for those particular students, the
enrollment advisors are working with, they do have to apply. But
there has been a lot of virtual events so we don't have a lot of feet
on campus right now just due to the school closures. We partnered
recently in the summer with the Pima County superintendent's office
to do some virtual events.
We will be continuing those throughout the fall and winter months
to recruit students for the spring, but those are being conducted
virtually. Once I think things start opening up in the K12 arena
that will change, as long as health and safety are considered as
well.
>> MS. MARIA GARCIA: Okay. Thank you. I really believe that
the only way that we can increase enrollment is to start at the
younger age, at the middle schools, and also to have a presence on
the campuses, not wait for them to come to us but rather for us to
show them what's available at Pima.
>> DAVID ARELLANO: Right. We definitely believe it's full
spectrum and we are all itching for that human interaction at every
level. That's where we do our best work is when we are interacting
with our students. Appreciate it.
>> MS. MARIA GARCIA: Thank you.
>> DAVID ARELLANO: Thank you.
>> MR. DEMION CLINCO: Any other questions?
Okay, terrific. Our next presentation is our enrollment forecast
with Nic Richmond, vice chancellor for strategy, analytics, and human
resource, analytics research. Dr. Richmond?
>> DR. RICHMOND: Chair Clinco, members of the board, Chancellor
Lambert, colleagues and guests. It's my pleasure to be here this
evening to share a brief update with the board and the other
attendees at the meeting on enrollment forecasts, what the college
can anticipate in the coming years.
I'm going to share my screen. As we go into this, I want to
stress that the scenarios I'm going to share with you are based on
enrollment. Enrollment is a duplicated count of students across each
class they are registered in.
It's not exactly the same as FTSE, but there is a direct
relationship between enrollment and FTSE. FTSE is based on the
credit hours associated with the different classes.
Now, we continue to be in the situation where there are a number
of unknowns that will be impacting our enrollment. Some of them are
listed here.
It continues to be unclear how long the pandemic is going to
last, though as we progress further, as vaccines are developed and
tested, we start to get a little bit of a sense of this more than we
had six months ago.
There is also a question about public acceptance of a vaccine.
There is research that's been done that indicates a lot of people may
not be willing to take a vaccine, and then there is a question that
even once we are through this, how quickly will people return to
educational activities?
We know that there is a significant impact on a lot of different
people in many different ways regarding this pandemic. So there is a
question of how long will it take for people to feel comfortable
returning to regular activities?
We also need to keep in mind a couple different things. While
the pandemic is currently the primary driver of the enrollment
changes that we are seeing, there are other factors that are at work.
There was a recent discussion about demographics and the changes that
we anticipate over time. We need to keep those changes in mind as we
plan for the future.
Likewise, we are not just kind of passengers in this experience.
There are things that are under our control that we can do to try to
improve our enrollment. Some examples actually just came up in the
previous discussion, but also as the centers for excellence come
online and we expand capacity in high-demand areas, that will have a
positive impact on our enrollment.
Before we look at the forecast, something else I'd like to share
with the board. In the spring we administered a number of student
surveys. In a couple of cases we had longitudinal surveys where we
gathered input every few weeks from our students.
We are carrying out a similar survey this semester as well. We
are carrying out some other surveys as well with a real focus on
trying to understand the student experience so we can pivot and can
adjust to try and be responsive and be sure we are doing the absolute
best we can to meet the needs of our students.
With that, let me share the three scenarios. We're approaching
this with these scenarios at the moment because of the unknowns, so
we are thinking in terms of kind of what's possible in terms of what
we may see happened. But I should note we may start off with one
path, but based on actions the college takes or if something happens
more quickly than we anticipate with, for example, a vaccine, we can
switch from scenario to scenario.
So these are estimates. They are ideas. They are things that we
are thinking around to frame how we approach the situation, but we
know the reality is liable to be something different from this, and
we may change from one to another over time.
Within scenario 1, this is shown with a blue line here. In this
one, the impact of the pandemic is ongoing and we continue to
experience enrollment declines. This could flow from individuals
losing their job, ongoing financial concerns and other life issues
that are going to continue to impact many of the students that we
serve.
From last fall to this fall, we have experienced approximately a
15% drop in enrollment. The line shown here has a 5% drop fall to
fall. We anticipate the (indiscernible) drop in enrollment that we
are likely to encounter with the pandemic, so we don't think we will
see 15% again, but it is possible that we will continue to see a drop
in enrollment for the next couple of years.
Then within this scenario, this is followed by a slow enrollment
recovery. This is a situation where gradually confidence is
developed, people return to classes, people are able to take steps to
return to work and gradually return to normal activity, but it's a
slow recovery from this so that it takes time.
In the second scenario, we've adjusted to the pandemic. People
have kind of grown used to our new normal, and we don't see any
drops, don't see increases either, but enrollment stays relatively
flat for a few years. After that we see that slow recovery period
that I discussed in terms of the first scenario.
Then the last option that we are considering at the moment is
again flat initially. Most of the information available that's
discussed in the national news and elsewhere is that while it's
possible a vaccine will be available early next year, it's going to
take time to deploy that at (indiscernible), and so we anticipate
that we will be living with some effects of this pandemic still a
year from now, and it's reported it could be into 2022 that we get
through much of this.
But following this initial flat period, we see more rapid
enrollment recovery. This is where some of Pima's own efforts can
play a part if we become more effective with our recruitment efforts.
As the centers open and we can expand capacity in those areas that we
know are in demand that lead to well-paying jobs for our students,
that's going to enable us to increase capacity.
Of course, the longer we are in this situation, the better we are
going to adjust, the stronger our offerings will be in this virtual
setting and so we will be able to respond more quickly.
I realize I am presenting saying, well, at any moment it's either
going to go down, stay the same, or it's going to go up. It's kind
of covering all the bases, right? And I realize that. Unfortunately
because of the volume of unknowns right now, we really don't know
across these scenarios.
So we are planning so we are ready for whichever of these may
occur, and as I mentioned earlier, we are monitoring trends,
gathering student input so we can each be as responsible as we can so
we can work towards ensuring that the outcome for the college is
scenario 3 where we are flat followed by an increase.
With that, I would be happy to take any questions.
>> MR. DEMION CLINCO: Any questions from members of the board?
Okay.
Thank you very much.
>> MS. MARIA GARCIA: Demion? Well, I lost my contacts so I
didn't see a couple of the screens that Nic showed. So I will have
to go back and I will be sending questions later on.
>> MR. DEMION CLINCO: I think that's perfectly fine. You can
send them to the chancellor's office, he can forward them to
Dr. Richmond and she can get them.
>> MS. MARIA GARCIA: Thank you.
>> MR. DEMION CLINCO: Thank you very much.
Next we have our human resource advisory committee update.
>> Good evening, board, Chancellor, Chair Clinco, colleagues and
guests. I am Jeffrey Lanuez. Tonight I present a very brief
overview of the important work that the Pima Community College human
resources board advisory committee accomplished in the past year.
In our committee charter, we've stated that this overview will be
presented to the board annually, and beginning in 2021 this overview
is scheduled to move to be presented at the end of each fiscal year.
For anyone interested, information on this board can be found on
the Pima.edu website under the board's page.
The committee wants to thank our two board sponsors, outgoing
Board Member Hanna and Board Member Gonzales. Board Member Hanna, a
special thank you for your support for this committee and your
commitment to our employees.
I'd also like to thank the community and PCC members of the
committee who serve as valuable resources to the college and provide
their insights. The members are Paul B, Anna M, Helena Rodrigues, my
counterpart at the U of A, as well as our own Jeff Silvyn and Dave
Bea.
Along with our human resources department, this committee took on
some very large projects since our last update. These major
committee topics included updating our committee charter, taking on
the college's policy rewrite project of the employee handbook, and
all associated employee policies, a total revamp of the college's
compliance training and the current compensation classification
study.
As we are all aware, that COVID-19 created unique challenges for
our employees and institution while also ushering in projects that
were already on our plate but were instantly reprioritized as urgent
due to the needs of working from home and the urgency of safety on
and off our campuses, meaning the re-entry back into the workplaces.
Much conversation and recommendations were provided at this
committee level with a heavy emphasis on communication and safety of
employees and keeping them fully employed. We are proud to say that
our institution has thus far weathered this pandemic with no layoffs
or furloughs.
This commitment to keeping all of our employees working does not
come easy. The last major initiative I will review tonight is the
discussions the HR board advisory committee had around upskilling and
reskilling employees.
In order to not only transition to a remote work environment for
instruction, which I know you have heard about the college's great
work with the faculty, what the faculty does, it takes much work by
the college and staff themselves to make this work for the
institution.
During the summer, HR has developed all new tools and programs to
specifically engage employees at any level to make them productive in
a remote environment, and now the focus is on readying them with our
21st Century skills to meet the demands of a vastly new world of
work.
This committee provides a lot of valuable insight and
recommendations to the HR department and communicates with the board.
I look forward to presenting you information on the exciting work
we are doing on employee development at another opportunity, and
thank you for the time this evening to give you this quick update
about the HR board advisory group.
>> MR. DEMION CLINCO: Thank you so much.
Are there any questions from the board members? Mr. Hanna?
>> MR. MARK HANNA: I'd just like to mention that this committee
was a direct result of recommendations from the HLC and from another
outside group that audited our college at sort of the beginning of my
term.
I'm really proud that this committee is continuing to function
and has been productive and another example of how this college took
those sanctions that were leveled by the HLC, took them seriously,
put much work into improving our college, and we are a better college
because of it.
Despite the fact that this was a terrifying time for the college
when it happened, we are a much better college today than we were
then.
Thank you to Jeffrey and all the community members who serve on
that committee and to my fellow board member, Mr. Gonzales.
>> Thank you, Mr. Hanna.
>> MR. DEMION CLINCO: Any other questions, comments? Hearing
none, moving on to the budget update with David Bea, executive vice
chancellor for finance and administration.
>> DR. DAVID BEA: Good afternoon, good evening, Chairperson
Clinco, members of the board, Chancellor Lambert, colleagues and
guests.
I'm going to take a few minutes today to update the board on the
monthly financial information that was provided to the board which is
the year to date through September, walk through a few of the things
that we talked about in October but also point out how they are
starting to show up in our monthly financials and then avail myself
to any questions the board may have.
So if you look at it, you can start to see that we are starting
to show the results of some of the COVID/pandemic effects are showing
up in our annual financial or monthly financial reports.
Most notably if you look at the year-over-year performance in our
tuition and fees revenue, it's down somewhere near $5 million. We
talked about this in October. That's principally due to the decline
in enrollment plus the elimination of student payment plan fees and
the elimination of charging tuition for the students, STU student
success courses, so these are initiatives that we decided as an
institution and the board was involved in making the decisions to
reduce the burden on students to help them choose the college and
come to the college and take classes here.
That's the biggest difference between the two years. Moving down
though there are a couple of other things that are one-time effects
that are sticking out a little bit. First in investment income.
You'll notice that our investment income is a negative number. It's
negative $2.5 million compared to negative $900,000 last year.
That's something that occur at the beginning of the year as we book
some real live gains or losses and then as the year goes by and we
get returns on our investments because most of our investments are
fixed income, those negative results will disappear and we're not
expecting to have and we have talked with the board about we are
expecting to have decline year over year in terms of our investment
performance, but it's not that significant at this point. It's more
in the neighborhood of like $500,000 by year end.
The next thing that would stick out is there is very little gain
on capital asset disposal. Last year we had booked a little over $2
million so there is a difference between the two years of about $2
million.
That is the recognizing some of the gains we had from selling
Community Campus. That was a one-time effect that helped last year's
financials that we won't see this year.
So overall we've discussed and we had our eyes on what the big
revenue changes are. There aren't any big things that we haven't
seen or discussed already. Those will be folded into the budget
projections, and then talking about what David Arellano and Nic
Richmond mentioned, doing some of the enrollment projections as we go
into the budget development cycle.
On the expenditure side, there are a couple of changes. They're
pretty minor in effect but will become bigger. One is that our
instructional expenses are down a little bit. That's due to adjunct
faculty costs going down because we are being more efficient with our
scheduling and how many courses we are offering, so that was an
initiative we talked about and one of the strategies with the budget.
That should realize a savings of about a million dollars in the fall
semester and probably about the same in the spring. That's really
good news.
And then the other thing on the expenditure side is we start to
see there are significant increases in operations, plant operations,
operations and maintenance to plant. That's going to continue to
happen because that's where the construction-related expenses will
show up, and so that will be bigger expenses versus prior year
because the construction expenses will be starting to come in fast
and furious as you have seen the transportation building coming up
and then some of the other projects, aviation, architectural projects
for the other facility at Downtown Campus.
Those are the main changes year over year, and we will continue
to monitor and we will continue to have that conversation with the
board.
I will pause there and actually take a moment and you might be
able to see this sign I got to wake up this morning with my great
news, and confirmation that Prop 481 passed. Thank you to the board
for deciding to take the initiative and take a chance on going out to
the voters and thank you to Pima County voters. This is going to be
an enormous impact to this institution where we can turn around and
reinvest in the services that we will make, will make education more
relevant and more timely and more impactful to all of our community.
It's exciting. It is overwhelming to see how much support we
received from the community. I'm grateful for all the support that
we had there.
With that, I will pause and ask if the board has any questions
for me on the financial matters.
>> MR. DEMION CLINCO: Any questions for Dr. Bea? Okay.
>> MR. MARK HANNA: This is my last meeting. I have to get all
my questions in.
Dr. Bea, the elimination of the tuition for STU courses and the
fees for of extended payments on tuition, I assume we set a limit for
that? Was it this semester? Through the end of the calendar,
academic year? Which was it?
>> DR. DAVID BEA: Tuition-free STU program is through the end of
the year, so it's through spring semester, and we will be talking
with the board specifically about that as the budget development goes
and whether we want to continue that as a college. I think there is
a great deal of support to do that, and we will have that
conversation.
The student payment plan, the elimination of the fee, also we are
intending to continue that through this year. It's really both
heavily related to the impact and implications of COVID and pandemic
and trying to provide as much support to our students who are
experiencing a great deal of economic and personal distress. We are
doing what we can to help.
>> MR. DEMION CLINCO: Any other questions?
>> MR. MARK HANNA: I would encourage the board going forward to
consider keeping that elimination of tuition on the STU courses, and
I think at some point we should be able to tell the impact that's had
on students being able to take those classes, encouraging them to
take those classes which help them do better as they move through
their college career. I'd urge the board to think seriously about
making that permanent. Thanks.
>> DR. DAVID BEA: Board Member Hanna, thank you for being ever
vigilant in your support for students. It's made a big difference.
I appreciate everything you have done. So thank you, and we'll miss
you.
>> MR. DEMION CLINCO: Okay. I skipped over one of our
presentations, and I apologize. We still have student enrollments
and Irene Robles Lopez and Suzanne Desjardin.
>> Thank you, Chairperson Clinco, board members, Chancellor
Lamber, colleagues and guests. We'd like to take a moment to thank
Mark Hanna for his years of service and his commitment to our
students, our college, and community. You definitely will be missed,
Mark, so on behalf of student affairs, thank you so much.
At this point we would like to present an update on our student
wellness assistance program, which provides mental health services
and information for our students.
I will now hand it over to Dr. Suzanne Desjardin, dean of
students.
>> Good evening, everyone, Chairperson Clinco, board members,
Chancellor Lambert, colleagues and guests. This is a death by
PowerPoint slide. This has all the information about the student
wellness assistance program and a snapshot for you.
I'm not going to read each bullet, but I did want to highlight
that one of the things we are very pleased, and you heard from Denise
Morrison's presentation earlier tonight, is that we were able to use
the same vendor that is providing the employee assistance program who
also provides the student assistance program at the University of
Arizona online.
We were able to get into that contract last year. You all
remember you authorized that. It began last July, and it has been
such a blessing to our students, given the pandemic and everything
that we have seen happen.
We have some relief, we have a cushion that we know that students
have 24/7 live TeleHealth access to credentialed licensed
psychotherapists that they can receive up to six free sessions per
issue per year of service, and the people they are receiving the
services from are licensed in their state of practice.
As you all know, because our students are living all over,
especially students that we have serving in the military and they may
be abroad, we will make sure through this service that they are
connected to a licensed credential professional.
That brings us to the different languages that are also available
highlighted there, as well. English, Chinese, French, Hindi,
Portuguese, Spanish. Another benefit, as we are all learning about
TeleHealth in this age of the pandemic, students can get connected
directly by phone, but they can also connect virtually, they can
download an app, can go into their MyPima student account portal and
can message or have a regular TeleHealth appointment.
Within that portal, they also have a host, and we will see in
just another moment in one of the upcoming slides, a host of material
so that the stigma of counseling, and Chairperson Hanna certainly
knows this with his background, the stigma of reaching out and asking
for help and actually talking with a counselor can sometimes be very
difficult.
What we have really seen is a large increase, in fact, a 45%
increase from this time last year into use of the direct clinical
counseling services and within the portal itself.
So a lot of students are going in there. They are not only
looking at podcasts, webinars, articles on mental health. There is a
lot of other things that are in there that's very holistic. Things
like childcare resources, elder care resources, legal advice,
financial advice, it's just lots and lots of information. So we are
very pleased that we have been able to provide the service to our
students.
We wanted to give you a snapshot that kind of gives you a sense
of what's been happening this calendar year. So as we have talked
about, we have seen an absolute increase since the pandemic occurred
in March.
If you wanted to get a sense of, again, taking a look at what are
the clinical cases, that's the psychotherapy I just mentioned, how
many of students are receiving one-on-one help for those, what are
things that are more worklife type of issues, and then what is the
total number of web hits within the portal.
That's a quick overview but gives you an idea of what kind of
usage that we are seeing.
And then in the following slide we've got some additional
information for you that again is more of a snapshot of
chronologically what did we see when we first rolled out the program
last year, July to December. For example, you could see back then we
had 58 students from July to December that were connected for
clinical and/or worklife, whereas this year it's 95 students between
those two categories.
That might not sound like a lot when you look at the total
student population, but what we have found and even our own
counseling team will attest to this is often students don't
necessarily want the in-depth psychotherapy. They may just want to
talk to someone or take those steps towards asking for help through a
lot of the self-help materials, as I mentioned.
So for trends, the kinds of trends we have seen reported, that's
for you here, I think everyone can relate that stress and anxiety are
certainly on the rise. Panic, low mood or depressive symptoms.
Difficulty with concentration. Helplessness. Workplace or stress
issues, performance issues. Those have been some of the trends.
Again, the website portal visits comparatively, if we were
looking at this year so far versus last, first six months of the
program, we are definitely going to be increasing, I believe we will
exceed the portal log-ins.
A great update we just had through our awesome web services team,
they created a link in the faculty teach tab in the MyPima portal so
that faculty can now make those referrals directly.
If a student asks to talk with them privately before class, after
class, et cetera, we have had some psychology faculty reach out,
social services faculty reach out, for obvious reason those are often
where students go when they want to talk to someone who they know has
a background. All of our faculty and instructors have been those
lifelines for students. Faculty can now show them exactly where to
find the resource in the MyPima portal.
Then I would be remiss if I did not highlight the excellent work
that our current counseling team continues to do around mental
health. So that last column is just giving you some highlights from
things that happened this semester from the counseling team. They
held live virtual events that are recorded and posted to all of our
social media for suicide awareness, live depression screening,
partnership with the honors program around domestic violence and
reaching out for help. We have just seen that team really step up to
the plate to assist our students, as well.
Last, I would also be remiss if I did not personally thank Mark
Hanna for keeping everyone reminded about students being the center
of all the work that we all do and the importance of counseling,
advising, student affairs. Thank you for being a champion for us and
an advocate for our students always.
With that, if there are any questions, I will stop sharing.
>> MR. DEMION CLINCO: Any questions from the board? Okay.
Hearing none, thank you very much for the presentation. We
appreciate the work you're doing for the students in this difficult
time.
Next we have our reports by representatives of the board. Our
first is our student report with Sage F M. Sage, are you there?
>> I was just added.
>> MR. DEMION CLINCO: That's okay. Thank you for being here.
>> So for November 2020, virtual adult education, last month
during the National Adult Education Literacy Week, several adult
education ambassadors shared their stories with Arizona senators on
how adult education has changed their lives.
Governor Doug Ducey was presented with the adult education
leadership award for his support for our program over the past few
years.
At the city level, two ambassadors and recent GED graduates met
with Tucson Mayor Regina Romero, sharing their personal stories and
concerns for the future. These graduates will start taking PCC
classes this semester.
Virtual Student Life, we had the JADE 2020 program. Students
will build on their leadership skills and have meaningful dialogue on
leadership, social justice and empowerment. JADE stands for Justice,
Advocacy, Dialogue, and Empowerment. These topics are interspersed
throughout the program. Topics include race, gender, sexual
orientation, disabilities, socioeconomic status, religion,
spirituality, intersections of identities, and systems of power and
privilege.
It is for students who have foundational leadership skills.
Prior completion of emerging leaders is strongly recommended. You
will develop a group project to address change and foster discussion
and action at PCC in Tucson and other communities.
2020 JADE program is offered virtually through Zoom, Discord, and
other platforms Tuesday evenings from 6:00 PM to 8:00 PM. Program
structure is as follows. Zoom program with all participants.
November 2 through 8, race, power and privilege, Speakout Institute.
November 10 and 17, movie viewing and discussion via Discord.
November 18 through 30 the students will work on small groups on a
social change project. December 1 is the gallery walk and small
presentations via Zoom.
Virtual first year experience hosted today, Popcorn With a
Program features social services known as the flavor of the month and
introduces students to their programs' trifecta of subject matter
experts from advising. PCC and transfer universities, instruction
and Student Life clubs.
Finally, for the student senate, the Pima Aztec Student Senate
hosted a virtual voter education forum that is now available for
viewing on the Pima Student Life YouTube channel, faculty members
Dr. Amy Cramer and Eric S. Thank you.
>> MR. DEMION CLINCO: Thank you very much. We really appreciate
it.
Next we have our faculty adjunct report with Sean Mendoza.
>> He's not with us.
>> MR. DEMION CLINCO: Next is staff report with Michael Lopez.
>> Hello. Chairman Clinco, Chancellor Lambert, Governing Board
members, colleagues and guests. First of all, I want to say hello to
everyone and hope everyone is doing well.
I want to congratulate everyone at Pima that was responsible for
the Proposition 481 passing. I know it took a lot of work, and I
wanted to really recognize the voters. It seemed like everyone that
asked me, it was as soon as I said, well, it's going to help Pima,
they jumped on it, you know, and I know there is a lot of people that
were pulling for Pima. I appreciated the report earlier about the
next few years, possible outcomes.
I was wondering there is will the students still be coming from
the same types of populations, or what may we be looking at
differently there.
I want to welcome Cat Ripley to the board, and also, before I end
the report, I want to thank Mr. Hanna for everything that you've
done, the way that you have been a part of Pima, always wanting to be
there for the students, showed yourself at every event and activity
possible.
You always gave your service and commitment to the best interest
of the college and the community and to Pima Community College.
Thank you very much. That ends my report.
>> MR. DEMION CLINCO: Thank you very much, Mr. Lopez.
Next we have our faculty report with Brooke Anderson.
>> BROOKE ANDERSON: Good evening. Chairman Clinco, board
members, valued guests. Faculty Senate held its October meeting on
October 2nd. At this meeting, Faculty Senate president, Josie
Milliken, reminded senators that faculty can encourage students to
vote. She shared an example statement for faculty to post in their
D2L announcements, on their home pages, as well, as Pima's voting
information page.
I'm sure we are all anxiously awaiting the national results of
the election, and we are thrilled that Pima had some big wins this
round.
As far as our personal senate elections, we welcome Brandy
Randolph. He was elected to serve as the ACC rep, and we also
welcome Denise Reilly who will serve as secretary.
The provost and executive vice chancellor, Dolores Duran-Cerda,
president and executive vice chancellor, Dr. Dor�, and executive vice
chancellor for finance and administration, David Bea, presented on
the chancellor's goals.
Senate president, Josie Milliken, presented an on-time
registration update. She shared that most faculty and administrators
think the college should consider suspending on-time registration,
and faculty senate officers and administrators would be meeting to
further investigate the possibility.
Since then, the group has met once, and will be meeting again
soon later this month.
The leadership team for instructional transformation has been
meeting with focus groups that include faculty to collect stakeholder
input on topics related to components of instructional work that need
to be included in Pima structure to appropriately support learners.
After completion of each of the focus group rounds the team will
be sharing summary documents, and they will be soliciting additional
feedback.
On October 21, Faculty Senate officers met with administration
and discussed important agenda items like re-evaluating on-time
registration, the cross-discipline collaborations that will be
happening through the TLC, the Faculty Senate student panel happening
this Friday, November 6, which senators are really looking forward
to, and the Faculty Senate systemic justice committee's work with
syllabi statements.
Faculty Senate executive officers also met with Dean Greg Wilson
on October 22 to gain a stronger sense of applied technology's
courses, programs, and certifications.
Our next meeting is this Friday, November 6. I do have several
faculty I'd like to recognize for their notable accomplishments
tonight.
Writing faculty member Alejandra Ramirez has co-published a
chapter titled Smile Now, Cry Later, navigating structures of
inequality in academia through resistance, resilience, and humor in
our women of color writing group. It's part of the edited
collection, Amplified Voices Intersecting Identities, volume 1.
In addition, Alejandra signed a book contract with Rutledge on a
collection titled Transnational Feminist Arts Praxis and Pedagogies
for Decolonization. Critical engagements with art and activism for
series Rutledge's research in decolonizing education.
The TLC, like I mentioned, continues to organize and host
professional development events including an exciting one upcoming
that is temporarily titled Cross-disciplinary Connections and
Conversations. This event series will allow for disciplines across
the college to share information about their areas so faculty can
gain a stronger sense of the college community and of the pathways of
our students.
Additionally, the TLC have shared the sabbatical committee's
video, how to apply for a sabbatical, with faculty. Finally we have
a nice list from Faculty Senate president Josie Milliken on the kinds
of faculty-driven equity work currently taking place at the college.
Like I mentioned before, the Faculty Senate systemic justice action
committee has been meeting consistently throughout the fall and is
analyzing curriculum and teaching related obstacles to equity and
inclusion at the college.
Some of these obstacles concern assessment practices, course
content, learning outcomes, and delivery methods. The committee's
most current project is a reexamination of syllabi. In the coming
months, the committee will provide example syllabus statements for
faculty use and will offer a TLC workshop on the art of inclusive and
equitable syllabi creation.
Many faculty are switching to contract grading, because it is a
more equitable grading method. Faculty are also working with
external organizations to mentor diverse students in fields, areas
where underrepresentation is a concern.
The writing department is collaborating with programs in
departments across Pima Community College to develop a liberatory
writing across the curriculum program.
This group's mission is to support and empower student writers in
all disciplines through liberatory right to learn curriculum and
justice-oriented writing assessments in pedagogy.
Josie Milliken, in a related area, is developing a PimaOnline
seminar focusing on equity and open education.
The math department, their DFC is developing co-requisite classes
to improve success rates for underprepared students entering the
college. Librarians have been making services more accessible, and
are adapting to the needs of all of our students while also
diversifying the library collection. In addition, librarians are
partnering with faculty to reach out to students early on in courses
if their participation has decreased or diminished.
Writing and ESL faculty work together to develop writing 101 SE
for students who have completed ESL. This course is specifically
tailored to the needs for students for whom English is a second
language and will be offered fall 2021.
Finally, all faculty are continuing to dedicate themselves and
work hard to adapt new technology and new virtual learning
environments to meet student needs.
I want to continue thanking the Governing Board and
administration for prioritizing the health and safety of Pima
employees and students and for continuing to support employee social
justice and equity work. I'm sure many of my employees still would
like to express the same sentiment.
And finally, to end tonight on behalf of all faculty, I want to
extend my thanks to Mark Hanna for his unwavering dedication and
service to this college. You have been a positive and warm hearted
leader at this institution that many of us admire.
And I want to congratulate and welcome Cat Ripley to the board.
Thank you.
>> MR. DEMION CLINCO: Thank you very much. We appreciate all
the reports.
I don't believe we have Craig, Jim Craig on the phone, but we do
have a written report from him in the board report.
Next we have our chancellor report. Chancellor Lambert?
>> DR. LEE LAMBERT: Thank you. Good evening, everybody. First
and foremost, we did it. We should all feel very, very proud of what
we have accomplished leading up to last night's, over 70% support
from the community for Prop 481.
Mark, I remember when you first started. I don't know if you
knew this, but you're the first board member that I have been
chancellor where it was a full six years together. Sylvia was
already on the board before I was hired. So you're the first to,
that we did that together.
Also, Mark, I don't know if you remember, just as you were coming
on board, we had just learned that we're getting our funding zeroed
out by the State of Arizona. We were close to losing our ability to
certify veterans' benefits. And while you were here, we were close
to losing our ability to continue to educate and train aviation
students.
And the list goes on. I bring all that up, because it's so
important for folks never to forget that we just not too long ago we
were in dire straits.
It seems like a lifetime ago for some, especially for new folks
who didn't live through all of that, and I want to make sure that we
never return back to that. So I want you to know, Mark, you have my
commitment to open admissions. I have always been committed to open
admissions. It's one of the main reasons I work in community
colleges. The college, as long as I am here, we will stay committed
to open admissions.
Also, I just want to thank you for your tremendous support. We
would not have made it through those tough times without yourself and
the other board members who helped really shape and define a vision,
that we weren't just focused on cleaning up problems, but we were
truly focused on the future.
It's easy to get caught up in what's right in front of you,
dealing with all these problems, and not knowing where you're going.
But we did both, and I think thanks to you, Mark, we have
illustrated that we have been able to take things to a whole new
level. We have created a culture of openness. We have created a
culture where innovation can thrive. We have created a culture where
people can speak their mind. There was a time where people were
afraid to speak their mind. Now people are free to speak their mind.
We don't always have to free, but at least people know their
perspectives are appreciated.
I also want to add, and I can say this now, because I got
contacted tonight with the official word that Pima Community College
has five, five programs, that have been selected as Bellwether
finalists. That is unprecedented, folks.
We may be lucky to get two, maybe three, but five? Selected for
Bellwether.
That would not happen without great board members like yourself,
Mark. Supporting the vision, supporting, creating a culture that
allows for innovation to occur. We would not be where we are today.
And for those of you not familiar, we won the Bellwether award
last year. Well, we were nominated last year, but we received it
this year. Same thing will happen as we go into next year, January,
when the Futures Assembly convenes.
So we are hoping that we will come back with at least one if not
more Bellwether awards. This time, unlike last time we were chosen
for two categories, this year we were chosen for all three
categories. Our programs, PimaOnline, chosen for the planning and
governance category. Our paramedic and HBOG (phonetic) programs for
the workforce program area.
Then on the instructional side, we have IBEST and our prior
learning assessment have been chosen. So we are doing innovative
work at Pima. Pima is not just on the map. We are helping to shape
what the map is going to look like.
Mark, please be proud of, you have contributed to making that
happen. So thank you.
As I say to all of us, you know, we are one Pima, one team, and
we are one family. I think when we stay focused to that, we
accomplish these great things that we are now seeing, whether it's a
Prop 481, whether it's these Aspen recognitions, whether it's the
Bellwether recognitions, it happens because we are all moving in the
same direction.
Also, I just want to note for the public, I mean, and I made
phone calls last night and this morning to thank a lot of the folks
that Demion, you made reference to earlier, but there are some folks
who don't get recognized very often, and it's folks that are often
behind the scenes who don't -- and I notice some folks in the Pima
All this morning, but here are some folks I didn't note in the Pima
All. A lot of them come out of Lisa's team. I want to thank Paul
Schwalbach. Paul is able to take the thoughts and the perspectives
and really frame them into some great talking points. So thank you,
Paul.
Also Libby. Libby Howell doesn't get recognized much. She
helped to set up a number of the meetings that former Mayor Jonathan
Rothschild and I spoke at, whether it was first thing in the morning
before 8:00 or after 5:00, presenting to a number of groups
throughout our community. Libby was part of making that happen.
Another person that also goes unnoticed is Gabby. Gabby is the
one that has to move my schedule around when things get set last
minute. They want you to come talk here, Lee. Can you make it
happen, Gabby? And she finds a way to move things around.
I know it's unsettling at times, but she gets it done. I just
want to recognize those folks for what they do to contribute to the
success of the college.
Also want to say to the community at large, we made a commitment
under 481 to invest, strengthen, expand our academic transfer areas,
our workforce development areas, our adult education areas, our
developmental education areas, strengthen student supports, look at
bringing back childcare and parent education.
We are going to take all that and create a dashboard, and then we
will be able to show how these investments line up with these
different pieces that we had been communicating to the community that
by supporting us we are going to support back into these areas that
are going to help ultimately our students and our community. So we
will start to help shape that and these become really strategic focal
points as well.
Also I want to say congratulations to Cat. I look forward to
working with you. I really appreciate your enthusiasm, and thank you
for taking my call last night.
Also, I just want to recognize Ethan Orr. He's been a tremendous
supporter of the college, ever since I arrived here at Pima County.
He was in the legislature, as you all know. We had a delicate issue
happening at that time, and Ethan really stepped up for Pima to
really help us blunt some bad effects of our legislation if it would
have went through.
Thank you, Ethan. We will look forward to continue partnering
with you and your role at the University of Arizona.
I want to say in response to something Michael shared in his
report, so if you think about the number of individuals in our county
who need access to education, keep in mind, and you have heard me say
this many times, especially the employees, there are as many working
adults who have some college or no degree or who have no degree at
all as there are the number of complete students in the total preK
system.
Remember, every year we are graduating out of our high schools
somewhere probably around 8500 maximum 10,000 students. So you have
140, 150, 160,000 folks over here and you have about 10,000 folks
graduating every year. Remember, of those 10,000 folks, only about
half of them go to college.
So where's our opportunity space? It's not that we ignore the
K12 piece, but we've got to continue to do more to attract that
working adult.
The other thing we talked about and Ian highlights this a lot,
many students are coming to us after being out of high school about
10 years, the lost generation. We have to figure out a way to
shorten that time horizon where they finally figure out they need to
come and get skilled and reskilled and recareered.
So we will be working on that. That's where our opportunities
lie, Michael and everybody, is in there. It's not one versus the
other. It's how we do all of that and do it better. I think we're
on our way to absolutely doing that.
And then for those of you who are not familiar with contract
grading, fortunately I went to a college who did that with its
students, so I had firsthand student experience with contract
grading, and when I was an employee at that college I also did
contract grading for students. I'm so proud to hear from Brooke and
from our faculty that we are doing this. It really will make a
difference.
It's a contract with the student about the level of work they
will be putting in and by putting in that work, doing it at a certain
level of quality, that they know this is the grade they can count on.
So it's a different way of grading. I think it's a great way of
grading, and it really starts to allow us to personalize the learning
to that individual. And really help see their growth and development
over time.
So I'm just so proud of our faculty for bringing that innovation
and hopefully we can do more as we go over time.
With that, again, just think -- let me close with one last thing.
Pima Community College is at the forefront of helping the State of
Arizona with its reskilling and recovery plan. We are one of the
community colleges sitting with the governor's office, sitting with
the Arizona Commerce Authority, sitting with our workforce system,
sitting with Achieve60AZ, and working to develop a comprehensive
reskilling and recovery plan in which Pima is a prominent player in
that effort.
Then when you bring that closer to home, Pima is leading the
planning for the recovery and response plan under the direction of
Sun Corridor for our community.
So I'm so proud that, and so, Mark, just know, thanks to your
guidance and your commitment, this college is in the best place it
has ever been probably in decades.
So thank you so much for what you have done for Pima and I look
forward to staying in touch as we go through the horizon here. Thank
you.
>> MR. DEMION CLINCO: Thank you very much, Chancellor Lambert.
Next we have our information items. Item No. 3.
Mr. Silvyn, if you could read the information items, please.
>> MR. JEFF SILVYN: Thank you, Mr. Chair. The information items
that were previously submitted for review by the board include the
September 2020 financial statements, employment information listing
one hire, one retirement, and several separations.
Adjunct faculty hiring, a list of several individuals who have
been certified to teach at Pima Community College. Finally, the
fiscal year 2021 through 2022 budget development calendar.
>> MR. DEMION CLINCO: We have next our consent agenda. If you
could read that.
>> MR. JEFF SILVYN: Thank you.
The items on the consent agenda for this evening are the minutes
of the October 6, 2020, all these dates in 2020, executive session.
Minutes from the October 6 special meeting. Minutes from the
September 21 study session. Minutes from October 7 executive
session. Minutes from October 7 regular meeting.
We have one candidate for faculty emeritus status, Roger D.
Irwin. There are program inactivations. Those are two program
currently clock hour certificates that are being discontinued.
We have an agreement with Chicanos Por La Causa for it to provide
student case management and program participant support services
related to Department of Labor grant that the college has at the
Downtown Campus.
Total value of that, period of that agreement goes through July
14, 2023, not expected to exceed $402,880. Also have
intergovernmental agreement with the Wichita State University campus
of applied science and technology which relates to the licensing of
logistics and supply chain management curriculum in exchange for
payment from Wichita State.
We have an intergovernmental agreement with Cochise County
Community College to allow Pima Community College to provide certain
career and technical and education programs at the Arizona State
Prison complex located in Douglas, because Cochise Community College
is no longer going to be providing those services.
We have an intergovernmental agreement with the Arizona
Department of Corrections Rehabilitation and Re-Entry to provide the
services I just referred to, specifically automotive and construction
career and technical education at the Douglas state prison complex
through June 30, 2023, at the currently published rates of community
college up to $251,349 per year.
There is a dual enrollment agreement with the Abbie School. Also
a dual enrollment agreement with Ombudsman Educational Services, a
company that runs two charter schools, Hikei (phonetic) Charter High
School and Ombudsman Charter Valencia.
Amendments to dual enrollment agreements with Flowing Wells
Unified School District for courses at Flowing Wells High School,
Sunnyside Unified School District for additional courses at Desert
View High School, and with the charter schools run by Tucson Youth
Development, specifically Ace Charter and Youth Works Charter.
We also have a proposed amendment to an agreement with
TeamDynamix Solutions, an information technology service management
company that provides a suite of services for Pima Community College
IT functions. The total value of the contract, it's potentially a
six-year agreement.
This amendment would extend the agreement through June 30, 2024.
The extension is for $78,693, which would bring the total value of
the contract through 2024 to $360,377.
There is also a proposed agreement with CampusLogic, Inc.,
provides a suite of software solutions used for financial aid and
scholarship services at Pima College.
This agreement would extend from December 1, 2020, through June
30, 2023. Total costs are not expected to exceed $681,303. There is
also a request for authority to execute up to two one additional
renewal options for the contract. If we did that and the contract
went for the entire potential period through June 30, 2025, the total
expenses would not exceed $1,277,701.
Proposed contract with SD Crane Builders for elevator
modernization services at the West Campus. Primarily building C.
Total costs for the agreement are not expected to exceed $399,074.
>> MR. DEMION CLINCO: Do I have a motion to approve the consent
agenda?
>> DR. MEREDITH HAY: So moved.
>> MR. DEMION CLINCO: Second?
>> MR. MARK HANNA: Second.
>> MR. DEMION CLINCO: Any discussion? Hearing none, all in
favor of the motion signify by saying aye.
(Ayes.)
>> MR. DEMION CLINCO: Anyone opposed?
Okay. Hearing none, the motion passes unanimously.
Next we have our proposed annual calendar regular board meetings.
Mr. Silvyn, could you read the recommendations, please?
>> MR. JEFF SILVYN: Thank you. The chancellor recommends that
the Governing Board approve the proposed annual calendar of regular
board meetings for 2021 and January 2022, the specific calendar and
dates is included with the board materials.
>> MR. DEMION CLINCO: Do I have a motion to approve the
recommendation?
>> DR. MEREDITH HAY: So moved.
>> MR. DEMION CLINCO: Is there a second?
>> MS. MARIA GARCIA: Second.
>> MR. DEMION CLINCO: Any discussion?
Hearing none, Mr. Silvyn, could you do a roll call vote, please?
>> MR. JEFF SILVYN: Certainly. Mr. Clinco?
>> MR. DEMION CLINCO: Yes.
>> MR. JEFF SILVYN: Dr. Hay?
>> DR. MEREDITH HAY: Yes.
>> MR. JEFF SILVYN: Mr. Hanna?
>> MR. MARK HANNA: Yes.
>> MR. JEFF SILVYN: Ms. Garcia?
>> MS. MARIA GARCIA: Yes.
>> MR. JEFF SILVYN: Mr. Gonzales?
>> MR. LUIS GONZALES: Yes.
>> MR. DEMION CLINCO: The motion passes unanimously.
Next we have action item 5.2, West Campus Allied Health Center of
Excellence, planning update and direction on location options.
Mr. Silvyn, can you begin by reading the recommendation?
>> MR. JEFF SILVYN: Thank you. The chancellor recommends the
Governing Board authorize the chancellor or designee to proceed with
the planning and design of the allied health center of excellence at
the West Campus and provide direction to the college between option
No. 1, which is a new building design, or option No. 2, a renovation
of existing facilities.
>> MR. DEMION CLINCO: Is there a motion to approve?
We are going to modify. What if we begin by making a general
motion to approve the recommendation and then we will modify it to
reflect the direction of the A or B? How does that sound?
Mr. Silvyn?
>> MR. JEFF SILVYN: As the board pleases. Or you could have the
presentation, someone could make a motion in favor of option 1 or
option 2, that could happen now, or as you have suggested, any of
those would be appropriate paths forward.
>> MR. DEMION CLINCO: Do I have a motion to approve the
recommendation? Then we will make an amendment to the direction.
>> DR. MEREDITH HAY: So moved.
>> MS. MARIA GARCIA: Second.
>> MR. DEMION CLINCO: Discussion. Chancellor Lambert?
>> DR. LEE LAMBERT: Good evening, everybody. I'm so pleased
that we could finally bring to you a clear option to move forward
with an Allied Health facility.
As you recall, as we were going into this year, we had presented
some options to the board. The board was leaning towards going down
the path of building new, had directed us to begin looking at
building that into the budget, and then the pandemic hit.
So we never got completely through that process side of that. We
are now very pleased to bring forward what we believe is the way
forward and we are hoping that the board will support the
recommendation.
With that, I'm going to turn it over to Bill to take you through
some of the details. I believe David and Yolanda is also here.
Yolanda would be able to share some enrollment pieces that were asked
at the study session and the like.
Bill?
>> BILL WARD: I'm ready. Chairman Clinco, members of the board,
students, colleagues, guests, I'm very excited about bringing this
project forward and also very excited, Mark, that you get to approve
one more -- or hopefully you approve, one more big ticket item for
the college.
I'd like to start out by letting everyone know or reminding
everyone that as part of our educational and facilities master plan
that was approved in 2018, it was highly recommended that the college
consolidate all of its operations related to the Allied Health
programs at the West Campus.
So just understand that that was a recommendation that was
approved, and it's the way that we have been looking at things
related to this proposed project.
In February we presented or Dr. Bea presented three different
funding options to the board related to the Allied Health center of
excellence and we left that meeting with a strategy to fund the
project out of our accumulated cash reserves of approximately 9
million per year for the next four years.
This still allowed for the remaining healthy reserves for the
college district. This was something that was highly looked at not
just by us but Dr. Bea and his team and also Dolores and Dave were
also part of this assessment.
The plan was to build the costs into the fiscal year's budget.
However, with COVID, like the chancellor said, with the COVID-19 we
placed it on hold until we could reassess our options.
As you guys remember, we had looked at developing a, the first
recommendation, was to build a new building, and then we went back
and reassessed things, and then came back with a recommendation to
also remodel facilities.
The West Campus center of excellence update was presented to the
board, as you all may remember, Monday, October 26. Facilities
developed in partnership with the provost, president of campuses and
finance, we developed update on West Campus center of excellence,
Allied Health, detailed the existent current conditions, the current
renovation projects and process. As you remember, I talked also
about the work that we were doing with the science labs, which were
also going to tie to this facility, and also the portable building we
are building up on the hill close to the A building.
And so with that stated, option 1 was a stand-alone three-story
new construction facility, about 75,000 square feet, and estimated
project cost of $35,100,000.
Option 2 is to renovate three existing buildings, building H,
building J, and then the first floor of D. That will expand the
classroom and lab space, about 49,000 square feet from 31,000 square
feet what it is now, we actually would be expanding square footage
that we have at this site because there are some areas that we are
able to capture, and so we are looking at about 81,000 feet,
expanding to 110,000 square feet, and estimated project cost of
23,500,000. Actually that cost includes all three of those
facilities.
The Governing Board requested additional information on
timelines. That's something that should be a part of your packet,
but I can go through that if you would like. Option 1, timeline
which is for both options we have already started in a sense, our
goal would be if the board approves this, our goal would be to have
an architect or design team on the board by March and then with the
completion date of 2023, at the end of 2023.
Option 2, same process. We have already started. Our goal would
also be to hire an architect to bring that on at the same time with a
completion date of December 2023.
The goal and the thing with that proposal is we would be doing
three different facilities, and kind of in the same process that we
followed when we did the, doing related to the centers of excellence
at the Downtown Campus, we hire an architect and what they would do
is literally design the whole project so that would be all three
buildings but then we would bring them on at separate time frames so
we would not cause any issues with the site.
So that's what we propose. The West Campus would be
comprehensive hub for a significant number of PCC programs, nursing,
dental, other Allied Health programs. We did decide we are not going
to be moving that tech that's a program, it will stay at the East
Campus where it's located now, but all other medical programs would
be recommended to move to the West Campus.
And so with that, hopefully tonight's action we can begin this
process of assessing an architect and moving things forward. Dave?
>> DR. DOR�: I think you have set it out clear, Bill. And then
Yolanda has some enrollment data, Board Member Garcia, that you were
asking for, so she can present that as well as some of our completion
data, and then looking at these options.
Yolanda, you want to present some of that data?
>> I sure would like to. I'm going to share my screen with you.
I hope you can see that pretty clear. Chair member Clinco,
Chancellor Lambert, board members, thank you for giving me the
opportunity to come and speak with you guys tonight about this.
What I did, and first I'd like to explain to you where I got the
information from. I went to each one of the directors and department
heads of the medical programs that will be combined under the center
of excellence to get their enrollment capacity.
Then we pulled an enrollment report from Banner which shows
exactly how many students are enrolled in each one of the health
courses that's currently enrolled for fall of 2020 and populated the
data from those two areas.
If you look at the report, currently each one of the programs
have an average of about 89.6% enrollment based on their program
capacity, and this is in the midst of COVID where we were faced with
a lack of clinical space, the limited ability to bring students into
our skills labs, and just so that you're aware, our skills labs are
running from 7:00 in the morning until 7:00 at night, because we are
making sure to keep the students safe as well as the community. We
are bringing them in in smaller groups.
This also shows this enrollment based off of a limited number of
students that we are able to bring into simulation lab, and we have
been using simulation to accommodate for the lack of clinical space.
It's a little bit difficult to project the program capacity
moving forward, or enrollment, like increase in enrollment, and one
of the reasons I say that is because a lot of our health programs are
accredited, and to increase program capacity, it's going to be based
on the available clinical space. It's also going to be based on the
number of faculty that we have, because our accredit ors dictate the
faculty to student ratios. And then the number of skills labs that
we have to be able to bring students in to do that hands-on skills.
However, by increasing our classroom space and our classroom
technology, it's going to allow our program to expand into outlying
rural areas. That will be an opportunity for growth. It will open
up the opportunity to place them in clinical sites that are in those
rural settings that are in need of health care workers, as well, and
some of those areas are in the rural areas of Pima County, in Santa
Cruz County, in Nogales and Sells, into those areas.
Also, I know, Board Member Garcia, you voiced some concern about
opening up opportunities for students that might work. So opening up
morning classes, afternoon classes, evening classes, we polled our
students a couple of semesters ago and asked what would a good
schedule look like for you, for those of you who are working and have
family obligations? Would you prefer to come to morning, afternoon,
evening classes, or would you prefer to have us capture you on campus
less time?
What we found was the majority of our students in our healthcare
programs typically work in healthcare, and they are working 12-hour
shifts. So what we did for the fall 2020 semester, is we were able
to bring our students or capture our students, not necessarily bring
them on campus, but capture them fewer days of the week, which
allowed them to be able to continue to work and take care of their
family obligations outside of the classroom and still allowed them
enough time to be able to study and be successful in the program.
I will tell you we are aware that these are very, very popular
programs with the college but also, you know, being a faculty member
and being close with the students, we are aware that these are
life-changing programs for the students.
I will tell you I, along with all the other staff members in
these programs and faculty members in this program, we are 100%
committed to running each of our cohorts 100% full. I say that from
firsthand knowledge because I want to share with you, I'm a Pima
graduate, from Pima's nursing program, worked while I went through
Pima's nursing program, and was able to successfully complete the
program and come back and then serve as a faculty member teaching
here at Pima.
>> DR. MEREDITH HAY: Yolanda, thank you for that presentation.
Can you speak to looking forward, we know that healthcare is one of
the largest areas of employment opportunities certainly for our
county and certainly for the state.
How is Pima College positioned in the marketplace going forward,
especially with the establishment and the building of, I will get
this wrong, is it Pima Medical Institute, whatever it is, how are we
competing in the marketplace, and are we going to be able to capture
with these new facilities an increased market share of those students
who want this kind of training?
>> Yes, Board Member Garcia, I definitely think so. I definitely
think one of the areas, and here is a prime example of what we are
facing, just within nursing alone, this last, our last application
cycle, September 1 is one of the opportunities where students get a
chance to apply and come into the program and these are students that
will start spring of 2021, we had 460 applications for 120 spots, and
so we turned away a significant number of qualified applicants.
Unfortunately, and I hate to say this, it's heartbreaking from a
faculty standpoint, because we know how bad these students want to
get into healthcare and how hard they have worked to get into these
programs, but because we didn't have the capacity to take more
students at the time, we are actually directing those students over
to Pima Medical Institute and those other institutions where the
students are incurring a lot of debt to achieve their dreams.
So moving -- and here is a prime opportunity for us. COVID
opened up virtual teaching for us, which is something that we looked
at for a while. Now we have been able to increase our classroom
space. If we had the capacity to increase our labs, then we would be
able to bring more students and filter them through those
laboratories and not turn so many students away where they are
getting into so much debt.
And I will tell you firsthand a significant number of students
come and speak with me, Yolanda, I have applied a number of times to
get into the program, what can I do? Because for some populations of
students, that's not an opportunity for them, and it would not have
been an opportunity for myself if I had to pay the amount of money
that I would have to pay to go to a proprietary school.
>> DR. MEREDITH HAY: Thank you very much for that. I would
actually suggest, Chancellor Lambert, in five to seven years we are
going to need to expand this program even further because there is no
question that the opportunities for jobs in the healthcare market are
just going to keep increasing exponentially.
>> DR. DOR�: Board Member Hay, this renovation will expand our
physical capacity and our lab capacity.
You know, I do want to be clear to what Dean Yolanda said, is we
will need to increase faculty to expand, as well.
But I do want to say that we are -- and I have visited the PMI
new facility. We are in desperate need of new updated facilities.
But in light of our new instructional model moving forward at our
campuses, I think that renovating existing space is the most
efficient use of our funds. And I think we can accomplish -- for
those of you who have visited PMI, they have renovated an old school.
>> BILL WARD: Exactly. And I would add, Board Member Hay, what
President Dore said and Dean Yolanda said, also, too, when we looked
at this design, whether it be the new building or the expansion of
the campus, we looked at adding an additional 250 students. So
that's what we based our assessments on is for the program to grow to
250.
The other thing I think too that Yolanda touched on that we are
actually exploring now, I talked with the chancellor a lot about it,
is this virtual clinical space. Nobody has it. As that gets harder
for students to get it, Pima has a great opportunity, as we continue,
as you stated, to expand this program, because West Campus is a
massive facility.
So we have other opportunities to maybe get into some things
related to this project that are not available right now in our
community.
>> MS. MARIA GARCIA: I want to thank you for your presentation.
It was very thorough, and it answered all my questions.
>> You're very welcome.
>> MS. MARIA GARCIA: Thank you.
>> MR. MARK HANNA: I guess my question is how does the original
plan, the separate building, compare in number of student capacity
versus this remodel plan?
>> BILL WARD: Well, when we look at the facility, Board Member
Hanna, when we looked at developing a 75,000 square foot facility, so
at the end of the day, you would, we would be adding more square
footage to the college based on a new building, and so the second
option is to remodel.
The only issue that relates, for me a big issue related to option
1, would be if we build a new building, we move everybody there and
we have all this space we just talked about that most likely will
need to be remodeled or figure out an additional use. I think that's
going to be a decision for you guys to make at the end of the day
which is best, but it would add, the new building would add an
additional 75,000 square feet to the campus in general.
The other option is not going to have that much square footage.
It will add half of that but not a full building.
>> DR. DOR�: But I think overall, Board Member Hanna, we don't
need -- the district does not need 75,000 additional square feet.
What we need is an appropriate facility for our health programs.
>> BILL WARD: Agreed. And to tack on to what President Dor�
said, too, is please remember we are talking about the space that we
have picked out, we are talking 50-year-old space, and so we would
still have, we'd have a brand new building and still have to deal
with a 50-year-old space.
>> DR. DOR�: And our challenge at the district is not additional
square footage. It's the right kind of spaces for our new learning
models.
>> DR. MEREDITH HAY: I don't mean to belabor this, Chairman
Clinco, I'm just curious on a couple of issues if I could ask two
more questions?
>> MR. DEMION CLINCO: Of course.
>> DR. MEREDITH HAY: So, Dean, are your applications in all
those different fields, what's your area of most interest or the
highest application rate? Is it in the certified nurses or
registered nurses? Which of those programs is the most popular, if
you would?
>> It's the registered nursing program.
>> DR. MEREDITH HAY: If I understand correctly, Pima College is
in the absolute best place to be to be training all the future
registered nurses for the entire Southern Arizona. University of
Arizona doesn't do that. They are dedicated to training the
trainers, training the professors of nursing, not necessarily
training the nurses in terms of capacity. And I think, Chancellor
Lambert, we have to really make sure in the budget going forward we
hire enough faculty to teach the registered nurses because you can't
necessarily teach all this online.
A lot of this has to be in person. You can't teach how to put an
IV line in online. We have to make sure in the budget going forward
because the one-time fixed cost is one thing, but increasing the
faculty to make sure the dean has the faculty she needs to train
these folks is going to be critical.
I think we could own this space in Southern Arizona for training
registered nurses. And we should.
>> DR. LEE LAMBERT: Meredith, to your point, I think it goes
back to what David was saying earlier too. Adding this space and the
way we are planning to do it is balancing both sides of the house.
We know that more and more of what we need to do is in these applied
spaces, but do we have the appropriate applied spaces? Personally
for nurse programs, programs like nursing, we can do it with the
existing facilities by remodeling them.
We could not do that for automotive, couldn't do that for
machining. Just given the nature of those kinds of spaces and what
was needed. So we had to build new.
But in this case, we don't have to do that, and we can expand
capacity. But your bigger point being our ability to track the
faculty, that means we are going to have to be committed to
differential salaries. Otherwise we will not be able to hang on to
this level of talent, because nurses have lots of options, and they
are going to make a lot more than what Pima currently pays.
So if we're going to own this space, and I agree, I believe this
is one of the spaces we can own, we've got to be willing to pay, and
I think we can keep it affordable for the students at the same time.
That allows us to outcompete PMI, the universities, et cetera.
But that does mean there will be some things we are not going to
be able to do in order to do this, so I just want to manage that
expectation as well
>> DR. DOR�: And Board Member Hay, just for your information, we
built this model into the expansion of the Aviation Technology
Center, we built into the model the expansion of the faculty, as
well. And so we will build the same into the health professions,
will build the model for expanding the faculty in addition to the
actual facility.
>> DR. MEREDITH HAY: Thank you.
>> MR. DEMION CLINCO: I would just remind everybody that Prop
481 was specifically around expanding the expenditure limitation for
this very thing. This is part of the reason that this needed to be
done.
The cost of some of these programs exceeds the reimbursement -- I
mean, that's part of the calculation problem we were running up
against, just as a reminder to everybody on that, as well.
Any additional comments from the board? Okay. So I would make
an amendment -- actually, I do have one other comment.
The building is 50 years old, architecturally significant, I want
to make sure we bring in preservation specialists to work on this
team and make sure that's actually part of the design team so that
we're not negatively impacting the building.
With that, I would recommend that we approve option 2, which is
the renovation, which is a significant, over $10 million savings to
new construction with that small addition of a specialist to look at
the -- is that okay with the seconders? Who made the motion?
>> DR. MEREDITH HAY: Yes.
>> MR. DEMION CLINCO: Before we get to the question, we have a
procedural -- the seconder was? Who was the seconder? Jeff? Do you
have a record of that?
>> MR. JEFF SILVYN: The question -- I don't remember, who made
the original motion? That would be the person who could accept --
>> MR. DEMION CLINCO: That was --
>> DR. MEREDITH HAY: I accepted, that was me.
>> MR. JEFF SILVYN: Then you're fine from a procedural
standpoint.
>> MR. DEMION CLINCO: So then we can continue the discussion.
>> MS. MARIA GARCIA: You mentioned a preservation person coming
in. What would they be -- I guess I don't understand the need for
that.
>> MR. DEMION CLINCO: Yeah, so I will tell you my thoughts. The
building is 50 years old, it's eligible for listing on the National
Register.
>> MS. MARIA GARCIA: Oh, my God.
>> MR. DEMION CLINCO: It's something we are pursuing, to make
sure we don't negatively impact the building. I think it's important
to have someone who brings in a little bit of expertise. It's
included in the design team.
>> BILL WARD: And we are, board members, we are planning on
doing that as Chairman Clinco stated. I actually have a meeting with
the State of Arizona historic preservation team, because remember,
we reached our 50-year milestone with Pima Community College, which
that is West Campus, and so we did submit it for its historical
assessment, and I will be meeting with them with my architect I think
in about a week or so.
So we are actually going to let them know that the college is
looking at doing this as part of the discussion with them, because
they are the ones that will approve this or approve the historical
assessment for the facility and move that forward.
So, yes, definitely we will have -- and I think the reason Chair
Clinco brings this up, because you remember we showed you the
presentation which is attached to the packet, there is some issues
related to the elevators in those two facilities, because they are,
they have been grandfathered in all these years, but once we start
working on them, we will have to upgrade them to today's standards.
Then there are some areas to where there are some old store
fronts, we are looking at replacing them and potentially moving them
out.
So we will have somebody on board as part of our team.
>> MS. MARIA GARCIA: I just want to state that I disagree to
maintain the buildings at, for the preservation of them, okay? The
reason I'm saying this I have been through Pima for many years, since
it first opened, and I can tell you that the Pima College West is not
what it used to be when it first opened. It's significantly
different. If it's going to incur more cost to the program, then I
disagree with that.
>> MR. DEMION CLINCO: I think it represents a cost savings of
about $11 million because we are renovating.
>> MS. MARIA GARCIA: No, you're talking just about the
renovation. I agree with you on that we should go with renovation.
But to have to put it like what we have done with the Downtown
Campus, I disagree with the preservation.
>> BILL WARD: Yeah, this is --
>> MS. MARIA GARCIA: Do what we need to do.
>> BILL WARD: This is a different assessment in a sense,
because, one, you know, the building is, just to give you a history
about the building, the facility is Brutalism architecture, and if
the West Campus, the main part which is what is being looked at, is
16 inches poured reinforced concrete. It's not like we are going to
be able to tear anything up or doing anything like that. It's more
related to like we said the store fronts and wherever we build the
elevators. The majority of the work that's going to happen to the
facility, it will not, this will not affect that.
And I do agree with Chairman Clinco, because we are bringing it
forward, but it's a totally different assessment, Board Member
Garcia, than what we are looking at for the Downtown Campus.
>> MS. MARIA GARCIA: Okay. Thank you.
>> MR. DEMION CLINCO: Okay. So with that, Mr. Silvyn, if you
could do a roll call vote?
>> MR. MARK HANNA: I have a question first. I just want to be
clear on what we are voting on because I don't have that figure in
front of me.
This is the renovation both the East and west sections of West
Campus with or without -- you had presented something with a sky box,
going to acquire --
>> BILL WARD: We did show the opportunity to potentially build
something like that, but that would be in the area where the new
elevator would have to go. And so that's not something that has to
happen.
As you guys know, depending on what option you approve, the
process will be we will bring in an architect and they will work with
everybody pretty much on our team to start programming this facility
and looking at what's going to be and how it's going to flow.
So we have to provide things for you guys to be able to assess it
and get an idea of it, but it doesn't necessarily mean that that's
actually what it's going to look like. I just have to build
something in place so I can give this institution a decent estimate.
>> MR. MARK HANNA: So we are just giving a direction tonight?
>> BILL WARD: Yes. Well, I would say what you would be doing is
approving an option for me to go out or for the college to go out and
under the chancellor's authority for me to go out and hire an
architect to start the process.
>> MR. MARK HANNA: Thanks.
>> DR. DOR�: Bill, to be clear, the board will approve each step
along the way.
>> BILL WARD: Oh, yes. So how it would work is you'll approve
this process, it will go forward, we'll do a proposal to select
architects for this project, depending on what delivery model we use
for the building or the remodeling of this facility, and then once we
bring in, actually once we decide who we would recommend that, would
actually go to the board to approve, so you would have to approve the
design team before they start working with us.
And then as they go through that process, depending on like I
said what delivery method the college uses, whether we do the same
kind of hybrid model that we did at the Downtown Campus or we look at
the (indiscernible) model to where you hire the architect and the
contractor at the same time, but in other words, like Dave is saying,
everything will go through the board for approval.
So basically what you're doing, you're approving the project but
you're approving the first phase, which would be design.
>> MR. DEMION CLINCO: Okay. Any other -- Mr. Gonzales?
>> MR. LUIS GONZALES: Yes. In hearing the conversation, I
really think that I like the idea in reference to doing the
renovation because it's needed, and I like the presentation reference
to the spaces.
But what I have a little bit of concerns, now that you're
mentioning the preservation aspect, coming to the preservation
aspect, would that deter -- the construction to meet certain
requirements, maintaining that or that's not going to be quick. We
are just looking at the restoration for the facility, correct?
>> MR. DEMION CLINCO: Mr. Gonzales, let me just ask what I'm
asking for. I just want to make sure we are sensitive in how we
approach the building and that we are not doing anything that would
negatively impact this community asset that we are the stewards of.
That's all.
In order to do that, you bring in a design team and you have
architects who can design towers that come out of buildings and they
can build glass -- I just want to make sure whatever they are doing
it follows national standards and that it is sensitive to the
existing building. That's all.
You have to be intentional about it or else it doesn't happen.
I'm just saying for me, that's an important value that I think is
part of our stewardship of this institution is just to make sure that
we have some level of responsibility that, as we move forward, these
things dovetail together thought fully.
>> BILL WARD: Also, Board Member Gonzales, one thing to
remember, too, is, and this is for everybody, the majority of the
work will be within the facility, not outside. So just to understand
that when you look at historic preservation, especially for the West
Campus, it's based on the architecture, like I said, and -- I mean,
it would be too expensive for us to start tearing down parts of that
facility, especially the concrete.
Like I said, and I totally support what Chair Clinco is stating
related to it, because we would want somebody at least make sure that
we weren't removing something that had some value to it.
But I do not foresee any major issues related to that
recommendation.
>> MR. LUIS GONZALES: Okay. Like I mentioned, I do like the
plan No. 2, which is renovation. Let me ask the question, who
initiated this process in reference to the historic preservation?
>> BILL WARD: I did.
>> MR. LUIS GONZALES: Okay.
>> MR. DEMION CLINCO: Ms. Garcia, did you say something? I just
want to get clarification.
>> MS. MARIA GARCIA: No, I figured it was you, David, Chairman,
that requested that. That's all.
>> BILL WARD: No, I --
>> DR. MEREDITH HAY: If I could ask a question, Bill, Chairman
Clinco, to Bill?
>> MR. DEMION CLINCO: Yes, Dr. Hay.
>> DR. MEREDITH HAY: Bill, if I understand it correctly, every
time the University of Arizona renovates a building, take chemistry
as an example, which has been under renovation for the last 20 years,
I mean, we always take into account the historical context of when a
building was built. And in the University of Arizona it was built
hundred years ago, but you always want to make sure it doesn't get
out of context of the original design of the building.
This is pretty standard for state and county buildings is that
you just make sure that it's consistent with the original intent of
the architecture at the time. And sometimes it expands and I don't
know the right architectural terms, speaks to the new design, but I
think it's very consistent with state buildings and publicly owned
buildings is that you always bring in some historical context to the
original building to make sure there is some consistency across time.
>> BILL WARD: Agreed. And then the other thing to let the board
know too is when the college went through its last bond in the late
'90s and when we went in and renovated all these facilities during
that bond there was a lot of work that was done at the West Campus
too. So as you walk up the back side of where the, the area closest
to the gym and you go up, and you see that part, that was all redone
as part of the bond.
It's not like we haven't done this before to that facility. I've
been here too long.
>> MR. DEMION CLINCO: Okay. Mr. Silvyn, do you want to call the
roll call vote, please?
>> MR. JEFF SILVYN: Certainly. Mr. Clinco?
>> MR. DEMION CLINCO: Yes.
>> MR. JEFF SILVYN: Dr. Hay?
>> DR. MEREDITH HAY: Yes.
>> MR. JEFF SILVYN: Mr. Hanna?
>> MR. MARK HANNA: Yes.
>> MR. JEFF SILVYN: Ms. Garcia?
>> MS. MARIA GARCIA: Yes.
>> MR. JEFF SILVYN: Mr. Gonzales?
>> MR. LUIS GONZALES: If it's for option 2, yes.
>> MR. DEMION CLINCO: The motion passes unanimously.
>> BILL WARD: Mark, it's been a pleasure working with you. We
met seven years ago, one thing I wanted to always say to you, is I
have always put all my questions together because I knew you'd always
have a lot of questions.
I just wanted to, when I come to the board, I'm always prepared
the best I can for you. I'm gonna miss you.
>> MR. MARK HANNA: Thanks, Bill.
>> MR. DEMION CLINCO: Okay.
Next is a request for future agenda items.
Okay. I just want to quickly -- Ms. Garcia?
>> MS. MARIA GARCIA: Sorry. I don't know if this is the right
place to do it, but I'd like to make a motion. I'd like to request
training or parliamentary procedures and board policies that pertain
to the Robert Rules of Order. I'd like the training to be provided
by an expert in parliamentary procedures, and I would like to exclude
Jeff or Susan Segal from being part of that.
>> MR. DEMION CLINCO: Okay. I think that ties nicely into just
a reminder that on the 16th we have a study session with a number of
outside experts, including the Higher Learning Commission liaison,
the ACCT facilitator who we worked with in the past, Pam Fisher, who
has led some of our retreats, and also an ombudsman to talk about
various aspects of board responsibility.
As long as there is no concerns, we are going to invite Cat
Ripley to attend. That will begin to at least address that and then
I think as part of that we can identify a series of steps in
additional board training.
I know, I just want to say, you know, COVID makes it difficult.
Traditionally we would go to the ACCT conference, we would
participate in different types of trainings, be able to bring in
people to sit around the table. This is a slightly more complex
situation because we are all just sitting in our living rooms in
front of our computers.
This is really the first effort to sort of do annual board
training, also an opportunity to get our new board member some of
that initial training, as well.
And then I hope to work with everybody to help identify the plan
of how we're going to create a more robust board training to deal
with issues about parliamentary procedure that we can bring in
additional experts and maybe have individual guidance, as well.
Doesn't necessarily have to be in the group setting, can be if
individuals want one-on-one training we can try and identify and
arrange that in a variety of different areas.
If that sounds okay, we already have the meeting scheduled for
the 16th, but I just want to put that out there that's the intent of
that meeting is to sort of start to do the very thing you're talking
about.
>> MS. MARIA GARCIA: Thank you.
>> DR. MEREDITH HAY: I would like to request that Mr. Hanna
attend the call to audience next year and make sure he holds our feet
to the fire. (Laughter.)
>> MR. DEMION CLINCO: That sounds great.
Mark, we'd love to have you back, especially at some of these
upcoming ribbon cuttings for these projects that you've been so
instrumental in shepherding and ensuring they get completed on time.
It would not be the same without you there, to recognize your
contributions.
>> MR. MARK HANNA: Thanks. I plan on it. Thanks.
>> MR. DEMION CLINCO: Thank you very much. With that, we are
adjourned. Thank you.
>> DR. MEREDITH HAY: Bye, Mark. We love you.
>> MR. MARK HANNA: Bye.
>> MS. MARIA GARCIA: Bye.
(Adjournment.)
*********************************************
DISCLAIMER: THIS CART FILE WAS PRODUCED FOR COMMUNICATION
ACCESS AS AN ADA ACCOMMODATION AND MAY NOT BE 100% VERBATIM. THIS IS
A DRAFT FILE AND HAS NOT BEEN PROOFREAD. IT IS SCAN-EDITED ONLY, AS
PER CART INDUSTRY STANDARDS, AND MAY CONTAIN SOME PHONETICALLY
REPRESENTED WORDS, INCORRECT SPELLINGS, TRANSMISSION ERRORS, AND
STENOTYPE SYMBOLS OR NONSENSICAL WORDS. THIS IS NOT A LEGAL DOCUMENT
AND MAY CONTAIN COPYRIGHTED, PRIVILEGED OR CONFIDENTIAL INFORMATION.
THIS FILE SHALL NOT BE DISCLOSED IN ANY FORM (WRITTEN OR
ELECTRONIC) AS A VERBATIM TRANSCRIPT OR POSTED TO ANY WEBSITE OR
PUBLIC FORUM OR SHARED WITHOUT THE EXPRESS WRITTEN CONSENT OF THE
HIRING PARTY AND/OR THE CART PROVIDER. THIS IS NOT AN OFFICIAL
TRANSCRIPT AND SHOULD NOT BE RELIED UPON FOR PURPOSES OF VERBATIM
CITATION.
*********************************************