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Pima County Community College District Standard Practice Guide
SPG Title: Recognition at Board of Governors Meetings
SPG Number: SPG-4004/AA
Effective Date: 12/07/04
Approval Date: 12/07/04
Review Date(s): 04/05/05
Revision Date(s): 04/05/05
Schedule for Review & Update: Annually
Unit Responsible for Review & Update:
Sponsoring Unit/Department: Chancellor
Regulation Title & No.: Recognition at Board of Governors Meeting, RG-4004/AA
Board Policy Title & No.: Employee Development, BP-4004
Legal Reference:
Cross Reference: Student Success, BP-3509
PURPOSE This SPG outlines the standards for eligibility as well as the process used by the Board of Governors to provide formal recognition of outstanding achievements of employees, students and community members. DEFINITIONS Eligible Employee: The individual(s) must be employed at time of recognition and have been recognized for Local (exclusive of Pima Community College and Pima Community College Foundation awards), State, Southwest region, national or international achievements and awards. Eligible Student: The individual(s) must have been enrolled during the academic year in which the nomination is made and have been recognized for Local, State, Southwest region, national or international achievements and awards. Eligible Community: The individual(s) must have invested time and service to a new, innovative or significant partnership with the College or must be an alumnus of the College (*defined as having received a certificate or degree) who has received a national or international recognition or award. Employees are not eligible for such recognition. PROCESS AND PROCEDURES Individuals being recognized will be acknowledged by the Board of Governors during its public session and presented with a certificate of achievement and appreciation. There are numerous opportunities to provide employee, student and community recognition at Pima Community College. Some of these include: All College Day; All Faculty Day; Annual Service Award and Recognition ceremonies held at each campus and the DO; the Chancellor’s Report; and @Pima News. However, the College recognizes the significance for employees, students as well as members of the community, to receive formal recognition by the Board of Governors. Recipients will be recognized at the April Board of Governors meeting and the December Board of Governors Reception. Each recipient will be publicly recognized and awarded with a certificate of achievement and appreciation. Employee: Nominations for recognition must be submitted on the attached form to the Executive Vice Chancellor for Administration one month prior to the Board Meeting. The Executive Vice Chancellor will forward nominations to Cabinet for approval. The Chancellor’s Office will invite the employee and his/her family to the Board meeting. Student: Nominations for recognition must be submitted on the attached form to the Chancellor’s Office one month prior to the Board meeting for review and approval. The Chancellor’s Office will invite the student and his/her family to the Board meeting. Community: Nominations for recognition must be submitted on the attached form to the Chancellor’s Office one month prior to the Board meeting for review and approval. The Chancellor’s Office will invite the community member and his/her family to the Board meeting. Eligibility Date of Achievement/Award: In order to be considered for recognition at the April Board meeting and the December Reception, the achievement or award must have been received within the March to March timeframe prior to the April Board meeting and November to November prior to the December Reception. Publicity: Announcements and call for nomination will appear in the November and February @PimaNews. OUTCOMES The intended outcome of this SPG is to provide an avenue for recognition of employees, students and community members who have made outstanding achievements that warrant formal recognition from the Board of Governors. This SPG provides guidance for eligibility of recognition and the process the College follows.
RECOGNITION FORM Submission Date: _______________________ Name of Nominee: ______________________________________________ (Please print name) Circle One: Employee Student Community Date of Award or Achievement: _____________________________ Submit sufficient documentation to determine the nominee’s qualifications. Nominated by: __________________________________ Title: _________________________________________ Mailing address: ___________________________________ ____________________________________
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