Pima County Community College District Standard Practice Guide

SPG Title: Legal Services
SPG Number:  SPG-1502/AC
Effective Date:  9/2/03
Approval Date:  9/2/03
Review Date(s): 9/1/05
Revision Date(s):  9/1/05, 9/20/06, 3/15/07
Schedule for Review & Update:  Annually
Unit Responsible for Review & Update:   
Sponsoring Unit/Department: Executive Vice Chancellor for Administration
Legal Reference: 
Cross Reference:

PURPOSE

Pima Community College contracts with local legal firms to provide legal counsel to the College.  Legal advice and action may only be provided by legal firms holding a contract with the College. 

DEFINITIONS

PROCESS AND PROCEDURES

Authorization for requesting services from legal firms

The Chancellor, the Senior Assistant to the Chancellor, the Vice Chancellor for Finance and the Executive Vice Chancellor for Administration are authorized to contact legal firms on College business.  Others with legal issues or questions should contact the appropriate Vice Chancellor, Executive Vice Chancellor or the Chancellor.

The Senior Assistant to the Chancellor, who is the point of contact, shall be notified within 24 hours of all contacts with legal firms so that issues may be coordinated and legal bills verified.  Such notification may be by email, telephone or fax, and should include the firm contacted, the subject of the request, and whether the issue has been resolved or should be monitored.

OUTCOMES

College contact with contracted legal firms is conducted in a conscientious and traceable way to facilitate appropriate use of legal services for important College matters.