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Chancellor's Cabinet Meeting
District Office
June 11, 2009
Present: Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Lou Albert, Christal Albrecht, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Donna Gifford, Rachelle Howell and Lynne Wakefield; Senior Assistant to the Provost Stan Steinman; Marketing and PR Coordinator Paul Schwalbach
1. Presentation: DRAFT Self-Study (S. Miles / W. Scurrah)
Mr. Scurrah began his presentation by thanking Ms. Karen Lutrick and Dr. Nicola Richmond for their assistance in writing the draft. Mr. Scurrah then provided information on the process used for drafting the Institutional Self-Study Report. It was noted that an interim draft of the report would be sent to Dr. Breslin by October 30, 2009.
Follow-up: Members of Cabinet was asked to review the document and send comments to Mr. Scurrah by June 19.
2. Action
2a. IT Maintenance Windows (K. Kelly)
Current maintenance downtime is difficult to schedule and requires and ad hoc requests for each outage. IT would like to define and publish maintenance windows for the different type of required maintenance. Outage details will be published on webpage, @Pimanew, MyPima and Communique as necessary for Windows Two and Three.
Maintenance Window One: Daily 5:00 am - 6:00 am — Small outages usually for 5-10 minutes
Maintenance Window Two: Weekly, Friday 10:00 pm to Saturday 6:00 am — Medium outages usually for 3 - 4 hours
Maintenance Window Three: Ad Hoc during Thanksgiving break, Winter break, Rodeo break — Long outages usually for 2-5 days
Action: Approved to proceed. Process will be reviewed after one year.
2b. Time Limits for Public Access Computers (K. Kelly / S. Lee)
Due to usage on the public access computers, a consistent policy is needed across the College. After some discussion, it was determined that signage is needed to limit access to one hour.
Action: Approved. EVC Kelly will work with AVC Howell on signage.
2c. Law Enforcement Academy Accreditation (J. Kooi)
President Kooi noted that there is no cost for AZPOST certification but accreditation is required. In order to be employed as a Peace Officer in the State of Arizona, a candidate must successfully complete a Law Enforcement Academy that has been certified by AZPOST.
Action: Approved to move forward
2d. Standing Committee Recommendations (D. Gifford)
Recommendations: For all committees - include language regarding meeting schedule to meet at a maximum of once a month during the academic year. Additional meetings may be held as necessary.
Follow-up: Discussion will continue at the next Cabinet meeting.
3. Follow-up
3b. Campus after Hours Coverage Consistency (C. Albrecht)
President Albrecht along with Ms. Russell, Dr. Morales, Ms. Cook and Dr. Wright was charged with recommending hours of operation, job description and level of personnel to staff the position.
During their research, it was noted that there were inconsistencies across the campuses as to the level of involvement of the supervisor during the shift.
Action: After further discussion, this item will come back for more review.
7. Organizational Climate (R. Flores)
8. Information Items
8a. Google Apps for Students (K. Kelly/K. McIntosh)
The current student e-mail system has approximately 150GB of storage and generates a fair amount of student complaints. Google Apps offers 7.3GB of storage, built-in IM, voice and video chat, mobile access, Gmail, Google Calendar Google Talk and Google Docs. The switch to Google Apps is scheduled to go live in January 2010.
8b. Hiring for 2009/2010 (L. Wakefield)
AVC Wakefield noted that the online process is proceeding as planned.
8c. Reclassifications (L. Wakefield)
AVC Wakefield instructed Cabinet to be careful working people out of class.
8d. County One-Stop Update (D. Gifford)
AVC Gifford noted that meetings are ongoing to develop training for dislocated workers.
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