Chancellor's Cabinet Meeting

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellor Raul Ramirez; Presidents Lou Albert, Christal Albrecht, Johnson Bia, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Donna Gifford, Diane Groover, Rachelle Howell and Lynne Wakefield; Assistant Vice Chancellor Art Leible for Vice Chancellor Kirk Kelly

Chancellor Flores expressed his appreciation for the hard work that was done by all during this fiscal year.  He noted that an Administrators Workshop was in the works and if Cabinet had any suggested items for the agenda to let him know.  Agenda suggestions:  Include supervisory staff; flow of communication; clear view of organization.

1.       Action

1a.    Outstanding Faculty and Staff (L. Wakefield)
Assistant Vice Chancellor Wakefield requested three volunteers to serve on the selection committee for the outstanding employee awards.  President Bia, Vice Chancellor Kelly and Assistant Vice Chancellor Howell volunteered to serve.  Dr. Bia will serve as chair and will work with AVC Wakefield.

Cabinet members felt that recognition should be done more frequently – not just once a year.

1b.    Standing Committee Recommendations (D. Gifford)
Assistant Vice Chancellor Gifford asked Cabinet to review the College Committee Structure and let her know by June 11 if they have any changes.  Cabinet was also asked to bring their Standing Committee binders to the June 11 Cabinet meeting.

Recommendations:
AVC Gifford recommended based on Chair suggestions that the yearly annual report date be changed from April 30 to May 15 – Approved.

Follow-up:  Further discussion will continue at the next Cabinet meeting.

2.       Follow-up

2a.    Communication (R. Flores)
The District Office needs to be more visible.  Cabinet members should make sure information is shared – pushed down to lower level management meetings.

2b.    Campus Specific Advertising — Rachelle Howell (R. Flores)
After some discussion, it was determined that there would be no flyers on courses but flyers would be created for specific classes offered at off campus locations and with partnerships. 

This format will be reviewed in one year.

3.       College Plan (R. Flores)

4.       Budget:  Ways to Save Money (R. Flores)

5.       Organizational Climate (R. Flores)

A list of challenges will be included on the agenda starting in July.

6.       Information Items

6a.    Reauthorization of the Higher Education Act (R. Flores)
This item was postponed.

6b.    Hiring for 2009/2010 (L. Wakefield)
This item was postponed.

6c.    Reclassifications (L. Wakefield)
This item was postponed.

6d.    County One-Stop Update (D. Gifford)
This item was postponed.

6e.    Mock Audits (R. Ramirez)
Vice Chancellor Ramirez informed the Presidents that a “preliminary review” would be done in preparation for the Grants audit.