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Chancellor's Cabinet Meeting
District Office
March 19, 2009
Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Christal Albrecht, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Donna Gifford, Diane Groover and Lynne Wakefield; Senior Assistant to the Provost Stan Steinman
Introduction of new Purchasing Director, Thomas Harrington
1. Action
1a. Student Organization Constitution Differences (J. Bia)
Dr. Bia noted that each campus Student Government has their own constitutions – no consistency across the board. Student Government will be asked to take a look at the constitutions from all campuses and make recommendations by February 15, 2010. After recommendations are received, the College Attorney will be asked to review.
1b. Curriculum Modification OAP (J. Bia)
The Downtown Campus proposes a certificate title change from Office Specialist Certificate to Office Administrative Coordinator Certificate, and a degree title change from Office Administrative Professionals to Office Manager for the Associate of Applied Science Degree. The certificate provides the foundation courses for the degree program. By changing the titles, there is more than a 50% change in course content.
Action: Approved to move forward.
1c. Student Learning Outcomes ED Approval (J. Bia)
The Student Learning Outcomes (SLO) Standing Committee would like to offer SLO classes through ED (Professional Development)
Action: Approved to move forward.
1e. Requesting American Culinary Federation (ACF) Accreditation for Desert Vista’s Culinary Programs (C. Albrecht)
The American Culinary Federation, Inc. (ACF) is a professional organization for chefs and cooks. The Desert Vista campus and Community Campus completed a joint culinary program review blending various aspects of the credit and clock-hour programs to improve the programs and to better serve students.
Action: Approved to move forward.
2. Follow-up
2a. Communication (R. Flores)
Dr. Flores stated that when communicating start with what the problem is – start with issues, clarify point, include plus or minus of action.
3. Policies and Procedures (D. Gifford)
3a. RG-2702/A: Copyright
This revised Regulation was reviewed and discussed. Ms. Callison will be asked to attend the next Faculty Senate meeting.
Action: Approved for 21 day posting.
3b. RG-3001/A: Faculty Standards and Qualifications
3c. SPG-3001/AA: Faculty Standards and Qualifications
These items were reviewed and discussed. Further clarification is need on the extension of Limited Exemptions.
Action: Approved for 21 day posting.
4. College Plan R. Flores
Dr. Flores noted that a report on the College Plan will be given to the Board of Governors in June. Dr. Flores has requested copies of the campus cabinet meeting minutes and agendas. Copies should be sent to Cabinet as a whole.
5. Budget: Ways to Save Money (R. Flores)
- Televised Graduation – Update (J. Kooi)
President Kooi noted that in following-up with Cox Communications, it was determined that Cox does not capture viewer information for either the live or delayed broadcasts of the College graduation. After some discussion, it was determined that the College would broadcast live this year and revisit this issue next year to see where we are.
6. Information Items
1d. Faculty Unpaid Leave (R. Flores)
A concern regarding faculty unpaid leave was raised. Cabinet members were asked to think about this and this item will come back for further discussion.
6a. Provost Office Point of Contact for Articulation Agreements with other schools (R. Flores)
Dr. Flores noted that Dr. Miles is the point of contact for all Articulation Agreements but keep him in the loop.
6b. Non-sharing of Cooperative Grants (availability of Title III Grants) (R. Flores)
There was a reminder that campuses are considered separately when qualifying for grants.
6c. Contracts and Certification Process (S. Miles)
Provost Miles noted the Contracts and Certification process is now available on the website – on our home page under Faculty/Adjunct Faculty.
6d. Classification of Grant Funded Positions (R. Flores)
Determining the correct classification for grant-funded position is the role of HR.
6e. Theft Prevention Program Manual (D. Groover)
Ms. Groover noted that the Federal Trade Commission (“FTC”), the Federal bank regulatory agencies, and the National Credit Union Administration jointly issued regulations (72 FR 63718) known as the Red Flags Rule intended to reduce the risk of identity theft. The FTC has stated that nonprofit and government entities can be subject to parts of the rule. The rule requires "financial institutions" and "creditors" that hold "covered accounts" to develop and implement an identity theft prevention program in order to detect, prevent, and mitigate identity theft in connection with the opening of certain accounts or certain existing accounts.
The purpose of this policy is to establish an Identity Theft Prevention Program (“Program”) for Pima Community College. The standards cited in the policy are relevant to student and employee data, as applicable. Mandatory compliance with the Red Flags Rule begins on May 1, 2009.
Follow-up: Cabinet was asked to review the draft manual and provide feedback by Friday, April 3. Also, if there is someone who should be added to the committee, please let Ms. Groover know.
6f. Dual Enrollment (R. Flores)
Cabinet members are to evaluate ways to implement the program if state funding cuts occur.
Additional Information
The “Execution - The Discipline of Getting Things Done” by Larry Bossidy and Ram Charan was distributed for Cabinet members to start reading for discussion at a later time.
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