Chancellor's Cabinet Meeting

January 15, 2009

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Lou Albert, Christal Albrecht, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Donna Gifford, Diane Groover, Rachelle Howell and Lynne Wakefield; Senior Assistant to the Provost Stan Steinman

1.         College Plan (R. Flores)

2.         Budget:  Ways to Save Money (R. Flores)

Hiring Criteria Discussion — Ms. Doreen Armstrong provided the criteria for exceptions to the hiring freeze: 1) Job reengineering has been considered and is not possible (i.e., to reduce staffing, redeploy staff, and/or redistribute all or part of the work needed to be done, shared across College); 2) Filling this position is necessary under one or more of the following mission critical categories (describe why); and 3) Basic information about the job.

The review committee will meet every other week.  Ms. Armstrong will send out information detailing when the committee will meet and deadline dates.  The first meeting will be Tuesday, January 20.  After the committee meets, Ms. Armstrong will meet with the Chancellor to go over the recommendations.

Ways to save money — District Finance has been soliciting cost saving suggestions and will continue to do so.

3.         Policies and Procedures (D. Gifford)

3a.    RG-3202/A:  Course Materials

3b.    SPG-3202/AA:  Course Materials
These items were presented for review and discussion.  Post for review when discussed revisions are made.

3c.    SPG-4001.01/AF:  Faculty Administrative Appointments
Due to a variety of issues including but not limited to the current economic situation this DRAFT SPG is on hold until further notice. 

4.         Follow-up

4a.    Communication (R. Flores)
A handbook for administrators will be developed to help with communication.  Cabinet was asked to review the handouts carefully.

Briefing communication – not talking about email.  Briefing:  to convey information about the main facts of an issue or situation.  In order to make an informed decision, have the definition of the issue (analysis & recommendation) – don’t come with a predetermined outcome. Major issues should be presented in briefing format.

5.         Action Items

5a.    Planning Committee:  Workforce Focus Groups (R. Flores)
The Planning Committee would like to have focus groups come and speak to the Planning Committee – possible suggestions:

• Alternative Energy
• TREO
• Sustanability
• Training needs for employees – aging employees
• General X / Lifestyle
• Infrastructure Rebuilding – developers
• Housing Projections
• Marketing to aging lifestyle

5b.    Program Accreditation:  Health Information Technology (J. Bia)
Action:  Approved to go forward.

5c.    National Accreditation:  Early Childhood Education Program (National Association for the Education of Young Children) (C. Albrecht)
Action:  Approved to go forward.

6.         Information Items

6a.    Campus Specific Advertising (R. Flores)
There will be no campus specific advertising.

6b.    Survey of PCC Students Technology Use (C. Albrecht)
The Information Technology Standing Committee also will revise this survey for employees to use.

6c.    Planning Committee:  Mature Worker Connection Update (R. Flores)
PCC has been certified.

6d.    Contracts & Certification Department Chair Meeting Update (S. Miles)
More information will come from this group as they address the issues.