Chancellor's Cabinet Meeting

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Christal Albrecht, Lou Albert, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellors Donna Gifford, Diane Groover and Lynne Wakefield

1.       Blackboard Migration Questions (R. Flores)

During the recent Blackboard training session, several questions emerged.  Chancellor Flores has requested a copy of the plan that describes how the transition will take place.  A walk-thru of the process will be done at the August 5 Cabinet meeting.

Follow-up:  Presidents are to recruit faculty and let the Chancellor know by July 5 on how many faculty members they were able to recruit for train the trainer and their names and to copy Cabinet.

2.       Performance Evaluation of Presidents and Vice Chancellors (R. Flores)

Chancellor Flores noted that he would like to combine the Executive Administration Step Progression Plan with the Annual Professional Development Review for Administrators form.  In doing so, common goals could be established for all Presidents, a set of goals for Vice Chancellors, etc.  By having common goals, Presidents and others are able to share ideas.

The revised form will include:

• College Plan
• Demonstrate sound financial oversight of operations and budget
• Communication
  • Formal and Informal
    • With Chancellor, among peers, with staff
  • Communication Standards
    • Timeline to respond, what to put in email, follow-up, anticipation (know when to communicate a problem ahead of time)
• Program Development
• Fundraising – meet with Ms. Cheryl House and develop a game plan

With the revised form, there would be an initial discussion meeting; mid-cycle discussion (6-months) and an end of cycle discussion to include documentation.

Action:  Send goals suggested to Chancellor Flores by August 8.  The new form should be ready by August 15.

3.       Standing Committee Reports (D. Gifford)

Auxiliary Services

• Approved for the Auxiliary Services committee to serve on RFP review committee. 
• Approved to implement recently adopted Legislative language:

1.   College shall notify faculty and employees who are in charge of selecting course materials that, on request, publishers are obligated to provide information about course materials, including:

1. Whether materials are available as bundled packages and/or sold separately
2. The suggested retail and estimated wholesale prices
3. Copyright dates of previous editions
4. Summary of substantive content differences between current and last edition

2.   College shall adopt policies that encourage faculty members to place orders with sufficient lead time to enable the bookstore to confirm the availability of requested materials

3.   Faculty or employees may not receive any payment or benefit for selecting or purchasing course materials, except they may accept:

1. Free review copies, teacher editions, or other materials that are generally not-for-sale

   1. Royalties for materials when the material is the faculty member’s work
   2. Honoraria for peer review of materials
   3. Training in the use of the course materials

4.   Book buyers are prohibited from soliciting faculty or employees for the purpose of selling or trading free sample copies or complimentary teacher editions

Follow-up:  Dr. Bea will draft language for Chancellor’s review and Dr. Miles to send to faculty by October 15 regarding the recently adopted language.  Handouts of this language will also be distributed with the CDAC materials on All College Day.

Faculty Senate will be given the charge of recommending policies to Chancellor’s Cabinet that will encourage faculty members to place orders with sufficient lead time.  Timeline:  To be completed by the end of the semester.

Convocation/Events Planning

• Possible Theme:  Once College, One Community, One Voice
• Use the Foundation as a resource
• No additional software will be purchased at this time

Copyright

• Approved to send electronic copies of “Know Your Copy Rights” to Presidents for distribution annually to every faculty member.
• A link will be added to provide information for on-line and hybrid course development.
• Provost Miles will review “Student’s Rights and Responsibilities” Handbook to see if there is a link to either the College’s Compliance webpage or to appropriate SPG’s.
• Copyright information will be included in staff handbooks.

Diversity

• After a discussion, Cabinet recommends that the Chairperson focus the committee on ways to enhance recruiting and hiring of minorities, and to identify policies and processes and other institutional impediments that serve as barriers in the recruiting and hiring of protected classes.

Dual Enrollment

• President Albert will review the recommendations with the committee.

General Education

• This committee may no longer serve its original purpose.

  Chairperson will investigate charge this year.

Student Financial Aid and Scholarship

Approved to change:

• Aztec Activity Award – in place of Student Life Activity Grant
• Pima Opportunity Grant – in place of Financial Needs Grant

Follow-up:  The remaining recommendations will be reviewed on August 5.