Chancellor's Cabinet Meeting

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Christal Albrecht, Lou Albert, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellors Donna Gifford and Diane Groover

Guests:  Joy O'Donnell, Legal Assistant Program Faculty and Terry Flores, Assistant to the Chancellor for Legal Resources

2.       Policies and Procedures (D. Gifford)

2a.    SPG-4201/CA:  Disclosure of Conflict of Interest – Pecuniary or Proprietary Interest
AVC Gifford updated Cabinet on the language modifications received from Legal counsel.
Action:  Approved for posting with recommended language from attorney.

3.       Follow-up

3a.    Department Chair Task Force (S. Miles/J. Kooi)
President Kooi introduced Joy O'Donnell, who is the Co-chair of the Department Chair Task Force.  The Department Chair Task Force was initially charged to review Appendices D (Department Chair) and G (Lead Faculty). These two appendices do not yet reflect reordered sections. Recommendations for changes to these appendices are shown in the current structure of the document, with changes noted in legislative format.

The Department Chair Task Force received the additional charge to review appendices E (Library Director) and F (Coordinator of Advising and Counseling). One Library Director and one Coordinator of Advising and Counseling were added to the committee membership to support this process. All members of the Department Chair Task Force supported a decision to completely rewrite these two appendices. Therefore, recommendations for these two appendices include notations for “strike everything” or “sections reordered.”
Action:  This item will come back to Cabinet for approval after reviewing the budget.

3b.    Follow-up on Graduate Students as Adjuncts (R. Flores)
Provost Miles updated Cabinet on a recent meeting with the University of Arizona regarding graduate students.  She noted that the UA would like to send a memo to the graduate students informing them of the teaching opportunity at Pima.  Also needed is a website that would have additional information on adjunct hiring.
Action:  Send adjunct faculty needs to Cabinet and Louise Glogoff by May 13, 2008.

4.       Action Items

4a.    Solar Energy Programs at College (R. Flores)
Presidents Fugett and Albert gave an overview of developing solar energy programs on their respective campuses.

4b.    Election of Faculty Representatives to the College Curriculum Council (CCC) (S. Miles)
Procedures were clarified according to policy which states members are selected by campuses. Language on the committee document will reflect this.

4c.    DSR (R. Flores)
Ms. Flores noted that due to a mediation agreement, training has been provided for DSR staff and Division Deans.  She also noted that SPG-1501/AG is specific for disabled students who feel they have been discriminated against.  Complaints go directly to the EEO/ADA office. College oversight for DSR operations is provided by West Campus through Dean Sorenson.
Follow-up:  Presidents Bia and Lee and Ms. Flores will meet with Dean Sorenson and come back with recommendations on staffing.  EVC Bea and AVC Groover will draft a proposed budget.
Action:  This item will come back to Cabinet to show college-wide budget, staffing and further clarify individual campuses responsibilities.

4d.    Preliminary Standing Committee Recommendations (R. Flores)
AVC Gifford distributed copies of the draft 2008-09 Standing Committee list.

5.       Information Items

5a.    Continuing Temporary Employees FY09 (R. Flores)
Dr. Flores noted that with the upcoming budget cuts, criteria will have to be established for the hiring of temporary employees.  This item will be further discussed at the May 20 meeting.

5b.    Discussion of Cabinet Meeting on May 20 – Graduation (R. Flores)
There will be a cabinet meeting on May 20.  The meeting will start at 12:00 p.m., and will be held at the Community Campus in A-230, lunch will be provided.

5c.    Discussion of Summer Standing Meetings (R. Flores)
During the summer, standing meetings with Dr. Flores will be as needed.  Also, during the month of July there will be no cabinet meeting.

5d.    CCS Manual (S. Miles/B. Murphy)
Provost Miles and Vice Provost Murphy noted that the current CCS Manual will be revised during the summer.

Additional Information

An update on the current budget climate was given by Dr. Flores.