Chancellor's Cabinet Meeting

March 4, 2008

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Christal Albrecht, Lou Albert, Johnson Bia, Charlotte Fugett, Jana Kooi, and Sylvia Lee; Assistant Vice Chancellor and Vice Provost Brigid Murphy; Assistant Vice Chancellor Donna Gifford

1.       Presentations

1a.    Business Operations – Mark Dworschak (D. Bea)
Mr. Mark Dworschak presented information on the Business Operations Activities which includes the Business Office, Business Systems, Banner Operations and Risk Management.

1b.    College Plan:  Career Service Functions – Robert Riza (S. Miles)
Dr. Robert Riza presented background information on Initiative 1.4: Create a consistent career services function for students from the 2006-08 College Plan.  Career Services are resources for students to explore, develop, and implement options that result in their educational and professional satisfaction.  Recommendations included:

1. Enter into agreement with Jobing.com to access their services.  Jobing.com would have a link within the Pima site that would re-direct the student to their site (the students would never know they left Pima’s site).
2. Designate staff/space for career services at the campuses.
3. Career Services working group develops training and informational program to cross-train existing campus student services personnel.
4. Create reporting instrument to track services provided and outcomes.
5. Work with Division Dean for Industrial Technology to create tracking system for students.

Action:  Approved to begin dialogue with Jobing.com.

2.       Policies and Procedures

2a.    SPG-4006/AA:  Drug and Alcohol Testing, Reporting and Education
Assistant Vice Chancellor Gifford noted the modifications made to this SPG since the last meeting.

Action:  Approved for 21 day posting.

2b.    Current Policy Revisions
Assistant Vice Chancellor Gifford asked Cabinet if there were any outstanding policies and procedures that she was unaware of and if so, to let her know.

3.       Follow-up

3a.    Employee Separation Process (R. Ramirez)
Vice Chancellor Ramirez presented a revised copy of the Employee Separation process. 

Follow-up:  Dr. Ramirez will work with EVC Bea and AVC Groover to refine the checklist based on today’s discussion and will bring it back to Cabinet for approval.

3b.    Cellular Telephone Allowance (D. Bea)
Dr. Bea noted that the cellular phone program will provide two types of plans: an accountable plan that provides departmental cellular phones to be used for business purposes only (no personal calls); and an allowance plan that provides a taxable allowance for individuals in positions that require individuals to be available while away from the office during and outside of normal working hours.  The phone allowance is a taxable payment to the employee intended to help defray the cost of operating a cell phone and will be a part of the payroll process, but will not be considered part of the employee’s base pay. 

Action:  Cabinet is to email Dr. Bea by Friday, March 7 a list of administrators and whether they are to have a TREO or cell phone.

4.       Action Items

4a.    Faculty Co-Chair Reassigned Time (S. Miles)
Provost Miles noted that in the Faculty Personnel Policy Statement, Appendix K:  Other Instructional Rates – Activity Related, the rate for the Chair or Co-Chair of Major Task Force is determined by the Chancellor’s Cabinet.  A discussion followed to determine the rate for the co-chair of the Department Chair Task Force. Cabinet determined that forty-five hours of work will equate to one load hour and granted one load hour to the co-chair.

4b.    Proposed Course Fees (D. Bea)
This item was pulled from the agenda.

 4c.    Public Access to Campus Computers (K. Kelly)
Vice Chancellor Kelly will work with the campuses to designate areas and dedicated computers for public access.

5.       Information Items

5a.    Change in FWS Distribution of Funds (S. Miles/D. Bea)
Provost Miles informed cabinet that federal work study dollars would no longer be allocated to the campuses instead District Financial Aid will compile a master list of jobs available to students and funds will be dispersed to that campus.  Executive Director Anna Reese will work with the campus Financial Aid Coordinator.

5b.    Purpose of Internal Publications – Lynne Wakefield (R. Flores)
Dr. Flores noted that we currently have the following internal publications:  Chancellor’s Report, @PimaNews, Communiqué, and Career Focus.  After some discussion, it was noted that Career Focus should be revised to be more balanced, highlight our occupational programs, focus more on careers and eliminate spotlights.  @PimaNews should include items that effect employees, i.e., health benefits, workplace safety.  A new publication could be developed to highlight faculty and staff.

Follow-up:  AVC Wakefield was asked to review other publications (IBM, GE) and come back with suggested categories.

6.       Significant Events

6a.    AZ Town Hall, April 27-30, Prescott, AZ (Student Participation) (R. Flores)
Chancellor Flores asked Cabinet to let him know if anyone was interested in attending the Arizona Town Hall.