Chancellor's Cabinet Meeting

District Office
December 4, 2007

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Lou Albert, Johnson Bia, Charlotte Fugett, Jana Kooi, Sylvia Lee and Mary Vanis; Senior Assistant to the Chancellor Donna Gifford

1.       Presentations

1a.    Advisory Committee for the Technical Program (T. Forster)
Mr. Forster, Division Dean of Instruction for Industrial and Technical Education, presented information on the State Phase-in of Perkins IV Core Indicators.  PCC is expected to identify in their Perkins State Plan those program areas for which we have technical skill assessments.  Mr. Forster noted that he is working with the High School CTE Directors to come back with a plan for merging our program advisory committees and will come back to the Cabinet with the details of that plan.

Cabinet was encouraged to email Mr. Forster with questions.  This item will come back to Cabinet in April.

1b.    IT Client Services – Cindy Dooling (K. Kelly)
Ms. Dooling, IT Director, presented Client Services responsibilities which includes IT Helpdesk; Software License Management; Desktop Management; Administrative and Academic Capital Plan; and Outsourced Helpdesk.

2.       Policies and Procedures

2a.    BP-1302:  Signature Authority for Contracts
Minor changes – added:  Acquisition and sale of real property.

2b.    SPG-1302/AA: Signature Authority for Grants and Contracts
Minor change – updated titles.

2c.    SPG-1302/AB: Contracts
This item to come back.

2d.    BP-2601:  Acquisition, Lease, Lease/Purchase and Management of Equipment, Personal Property and Services
This item is being recommended for elimination.  Language is already in other Board Policies including BP 1301 and BP 1302.

3.       Follow-up

3a.    Marketing Plan (L. Wakefield)
AVC Wakefield distributed copies of the revised Marketing Plan.  It was suggested that a Strategy 3 be added to market PCC as an employer and that specific dates for each action item be included.
Action:  Approved.

3b.    Reallocation Model (RAM) Review (R. Ramirez)
EVC Bea and VC Ramirez presented this item for approval.  After a brief discussion, it was determined that Northwest and Community Campus would each receive one FTE this fiscal year.

3c.    Course Development (D. Gifford)
Ms. Gifford noted that some full-time faculty feels that on line courses are too restrictive – they are not able to make the course their own.  The Provost office will develop a master schedule for online courses which will migrate to all courses.  The Master Scheduler will discern what the public want and need and what the rotation schedule will be.

Compensation at ½ load will be paid for new hybrid course development.  There will be no compensation for revisions.
Follow-up:  President Kooi and Ms. Gifford will work together to clarify language.

4.       Action Items

4a.    Non-Credit Curriculum (R. Flores)
Chancellor Flores requested that Cabinet start thinking about who should offer non-credit courses. Other campuses want to offer non-credit courses.  Campuses should be encouraged to offer non-credit courses in occupational areas.
Follow-up:  To come back.

4b.    Adjunct Online Training Communication (R. Flores)
It has come to the Chancellor’s attention that the Deans of Instruction and Deans of Student Development are being asked to work on projects not approved by Cabinet.  Their purpose in meeting is to focus on the College plan and to improve the operations of the College.  If Cabinet members want them to take on something else, bring it to Cabinet for approval.

4c.    Employee Separation Process (R. Ramirez)
VC Ramirez noted that the employee separation process is not clearly defined and varies between campuses which can lead to underpayments and overpayments.  A process needs to be in place to put accountability on the employee and supervisor.  This process will include a checklist to define what needs to be done and who to contact prior to separation date.
Follow-up:  To come back.

4d.    F2 Visa Holders Insurance (D. Gifford)
Ms. Gifford informed Cabinet that foreign students would like to obtain insurance to insure their family.  After some discussion, Ms. Gifford will follow-up and determine if a change in this policy should be presented to the Board for the 2008-2009 academic year. Due to our contract with the insurer, no changes can take place prior to July 1, 2008.