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Chancellor's Cabinet Meeting
District Office
November 6, 2007 Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles; Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Lou Albert, Johnson Bia, Charlotte Fugett, and Sylvia Lee; Senior Assistant to the Chancellor Donna Gifford 1. Presentations Professional Development — Maggie Romance (R. Ramirez)
Maggie Romance, Director of Organizational and Professional Development, presented information on the Office of Organizational and Professional Development. 2. Policies and Procedures 2a. SPG-1501/AD: ADA & Equal Opportunity, Reasonable Accommodation Guideline for Students
2b. SPG-1501/AG: Disabled Students’ Complaint Procedure There was a discussion of SPG-1501/AD and SPG-1501/AG. Senior Assistant Donna Gifford will work with Legal Counsel to finalize these SPGs. 2c. RG-3118/A: Distance Education
2d. SPG-3118/AA: Distance Education Organization
2e. SPG-3118/AB: Distance Education Program Standards
2f. SPG-3118/AC: Academic & Student Support Standards for Distance Education
2g. SPG-3118/AD: Course Development for Distance Education
2h. SPG-3118/AE: Faculty Training Standards for Distance Education
2i. SPG-3118/AF: DELETE: Quality Assurance of Distance Education Offerings
2j. SPG-3118/AG: Standards for Technical Infrastructure for Distance Education
Follow-up: To come back to Cabinet. Compensation for new courses: minor changes to a course – no compensation. Hybrid: significant changes as determined by Provost – compensation based on reduction of seat time. 3. Follow-up 3a. Marketing Plan (L. Wakefield)
Assistant Vice Chancellor Lynne Wakefield presented the Marketing Plan. Cabinet was asked to forward any comments by close of business of November 13 and another draft will be distributed in time for approval at the next Cabinet meeting. 3b. Reallocation Model (RAM) Review (R. Ramirez)
This item was postponed. 4. Action Items 4a. Board of Governors Recognition Event Nominees
Cabinet to email responses to Angie Wesson. PROGRAM REVIEW Guests: Assistant Vice Chancellor Brigid Murphy, Dean of Instructions Jim Johnson and Nancy Russell, Advanced Program Manager Carol Hutchinson Community Campus HRS The current 6 courses will be aligned with the curriculum of the Human Resources Certification Institute (HRCI).
REQUEST: $4,500.00 Program Review dollars for fiscal year 2007/2008 for one consultant to assist with the alignment of the curriculum ($50 for 90/hrs). Program will look to the SHRM for assistance with finding a consultant.
ACTION: Approved — $4,500.00. Program to provide enrollment report to the President, each semester starting May 2009. Curriculum for three additional courses will be developed to ensure the certificate fulfills the requirement for the Professional Human Resources (PHR) exam.
REQUEST: $6,000.00 Program Review dollars for fiscal year 2007/2008 for subject matter experts to develop three (3) courses
ACTION: Approved — $6,000.00 TDT Analyze effectiveness of each marketing strategy currently in use. Concentrate on those strategies which produce the greatest results in terms of enrollment.
REQUEST: $635.00 Program Review dollars to support printing of updates brochures for the program. As a designated funds program, most marketing costs incurred are expensed to the program.
ACTION: Approved — $635.00 Downtown Campus CAD Develop an enhanced marketing plan for CAD program
REQUEST: $1,315.00 Program Review dollars requested to support creating and printing marketing Brochures and Radio Ad.
ACTION: Not Approved - President confirmed already completed. 36" ADA table plus a 36" standard table for ST-101 Lab
REQUEST: $2,400.00 Program Review dollars requested to purchase the following Supply Requests in fiscal year 2007/2008: 36" ADA Table plus 36" Standard Table (for ST-101 Lab)
ACTION: Approved — $2,400 Faculty needs to attend training in the latest Pro/Engineer Wildfire software as the Faculty with that training has transferred out of the department.
REQUEST: $5,000.00 Program Review dollars requested for this activity. Time and Travel Funds to attend course
ACTION: Not Approved Faculty needs to attend training in the latest Autodesk Inventor software as the Faculty with that training has transferred out of the department
REQUEST: $5,000.00 Program Review dollars requested for this activity. Time and Travel Funds to attend course
ACTION: Not Approved CSA Market program outcomes more effectively to businesses
REQUEST: $1,564.00 Program Review dollars to create and print marketing Brochures and radio ad.
ACTION: Approved — $1,564.00 IDE Marketing plan
REQUEST: $1,715.00 Program Review dollars to support creating and printing marketing brochures, radio ads, and flyers at Art Museum House Tour
ACTION: Approved — $1,715.00 MAC Marketing of our Programs, continue on Partnering with Industry. Marketing, Tech Prep, Meeting with Employers
REQUEST: $1,715.00 Program Review dollars have been requested to support the creating and printing marketing brochures, radio ads, and flyers for Job Path and OneStop.
ACTION: Approved — $1,715.00 TRS Develop and implement a comprehensive internal and external marketing plan. Meet with College counselors. Develop marketing strategies and disseminate throughout PCC and community.
REQUEST: $680.00 Program Review dollars have been requested for program marketing radio ads. The program received new Career focus Brochures during fiscal year 2006/2007.
ACTION: Approved — $680.00 WLD Work with local businesses to promote our program through their place of business and at local shows (i.e. Home Show).
REQUEST: $1,715.00 Program Review dollars have been requested to create and print marketing brochures, radio ads, and flyers for local shows.
ACTION: Approved — $1,715.00 Develop new fabrication class
REQUEST: $3,800.00 Program Review dollars have been requested to purchase the following Supply Request for fiscal year 2007/2008: Securing and purchase metal for outside awning for additional work area to accommodate new class - $1800 Parts & Labor to rewire outside awning area - $2000 Located at Science & Technology Bldg., Room/Loc - ST170
ACTION: Not Approved — Request needs to be sent to Capital Process Develop feedback/tracker mechanism for students focusing on those seeking entry level positions
REQUEST: $500.00 Program Review dollars have been requested for creating a student/employer feedback card with return postage. Additionally the program will need to submit a request for assistance in creating the feedback card to PIR. The feedback cards would be used for students to supply perspective and current employers to provide valuable information on effectiveness of course content.
ACTION: Not Approved — Campus has the option of moving forward on this request. West Campus Dental – DAE Work with District Marketing department to implement a marketing plan to increase program visibility, such utilizing My Pima.
REQUEST: $1,715.00 Program Review dollars to provide a marketing Table Top Display, brochures, & radio ads.
ACTION: Not Approved — new brochures already received Replace aging and worn equipment
REQUEST: $1,129.00 Program Review dollars requested to purchase the following Supply Requests in fiscal year 2007/2008: Sullivan-Schein Dental, Reverse Osmosis Water System, p/n 668-1318, tax & shipping $0.00 Program Review dollars. The program will need to request the following items using the College Capital Request process for fall 2007: Sullivan-Schein Dental, Autoclave, High Speed, p/n 668-3804, tax & shipping - $15,939.00 $0.00 Program Review dollars. The following request was approved through College Capital Plan for FY07/FY08. 15 ea Skulls - $15,000.00
ACTION: Not Approved — Request will be addressed at the campus level Dental – DHE Marketing
REQUEST: $635.00 Program Review dollars to provide a marketing Brochure.
ACTION: Approved — $635.00 Integrate into curriculum patient case based activities to improve Board scores.
REQUEST: $1,500.00 Program Review dollars requested to purchase the following Supply Requests in fiscal year 2007/2008: Creative Education Solutions Software for Board Review
ACTION: Not Approved —Request will be addressed at the campus level Purchase state of the art equipment such as that used by local dentists
REQUEST: $1,667.00 Program Review dollars requested to purchase the following Supply Request in fiscal year 2007/2008: 2 ea #8162001 - Prophy Jet - $1667
ACTION: Not Approved —Request will be addressed at the campus level Dental – DTL Work with marketing services to implement a marketing plan to increase program visibility
REQUEST: $1,314.00 Program Review dollars requested to support creating and printing marketing Brochure and radio ad.
ACTION: Approved — $1,314.00 Replace aging and worn equipment: 6 upper / 6 lower Hanau denture flasks, 6 Hanau Processing Compresses, 12 Hanau Ejector Discs
REQUEST: $2,328.00 Program Review dollars to purchase the following Supply Requests in fiscal year 2007/2008: 6 ea Hanau Denture Processing Flask / Upper - $533; 6 ea Hanau Denture Processing Flask / Lower - $533; 6 ea Hanau Processing Compress - $1126; 12 ea Hanau Ejector Disc - $136
ACTION: Not Approved —Request will be addressed at the campus level FSS – FAR Advertise Course Offerings & Programs: 1) Increase communication and coordination with the UA Physical education department and joint campus advisor; 2) Identify and coordinate efforts of all PCC campuses for current employee and/or student wellness activities.
REQUEST: $1,915.00 Program Review dollars to provide a marketing brochure, radio ads, and flyers /posters.
ACTION: Approved — $1,715.00 Additional Request for Marketing Develop Marketing Materials for the Certificates in Coaching and Fitness Professional Certificate Programs, Wellness opportunities
REQUEST: $1,715.00 Program Review dollars to provide the creating and printing of a brochure, radio ads, and flyers for athletic events.
ACTION: Combine with above Request All Other Requests All other requests for Program Review dollars were not approved. The President indicated that the program was in the process of redirecting its focus to wellness. The campus will address the remaining capital and Program Review dollar requests. TEC The President requested that the Technology Program be approved for a Focus Study - it was suggested that the program benchmark other Technology models throughout the United States. It was also suggested that the TEC program should become more focused and/or provide more intense training in fewer areas (areas need to be identified. All requests for funding were not approved. Requests will be revisited at the campus level after the Focus Study. Service Reviews Library Services Total Technology Infrastructure Budget Request
REQUEST: $45,500.00
ACTION: The requests are to be moved to the Capital and Budget processes with priority consideration. REQUEST:
Books $21,152.00
Periodicals $7,070.00
Ebooks $1,435.00
Database Subscriptions $9,157.00 ACTION: Not approved at this time, more information is needed. Requested that Library Services provide additional detail and a list the items requested for each category.
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