Chancellor's Cabinet

July 17, 2007

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles (via phone), Executive Vice Chancellor David Bea; Vice Chancellors Kirk Kelly and Raul Ramirez; Presidents Lou Albert, Charlotte Fugett, Jana Kooi, Sylvia Lee, and Mary Vanis; Senior Assistant to the Chancellor Donna Gifford; Assistant Vice Chancellors Imelda Cuyugan and Lynne Wakefield

1.  Exemplary Programs (C. Fugett)

1a.    East Campus
President Fugett presented the Veterinary Technology Program.  The Veterinary Technology Program established in 2001 was the first Veterinary Technology Program in Arizona, and Pima’s is the only program that has received full accreditation from The American Veterinary Medical Association.

2.  Policies and Procedures

2a.    Development of Dual Enrollment Policy, Regulation and SPG (S. Lee)
President Lee distributed copies of BP-3501 where Dual Enrollment is mentioned. With the new legislation, separate policies will be developed next year by the Dual Enrollment Committee. President Lee also shared the draft of the Dual Enrollment Handbook.

2b.    SPG-2702/AA – Copyright Practice and Compliance (C. Fugett)
After discussion and removal of the language calling for a College Copyright Officer, this policy was approved to move forward to legal review.

2c.    BP-5603 and RG- 5603 – Human Subjects (J. Kooi)
After discussion, committee changes were approved. The policies will be put in the new format and sent for legal review.

2d.    SPG-4201/BB – Faculty Hiring Process (D. Gifford)
After discussion, the revisions to this policy were accepted. It will be posted for 21 days when faculty return.

3.  Follow-up

3a.    College Standing Committee Reports (D. Gifford)
Ms. Gifford asked for any remaining reports. President Fugett reported on the Copyright and Safety Committees.

3b.    Outstanding Employees (R. Ramirez)
Vice Chancellor Ramirez distributed copies of the current criteria for nominating Outstanding Employees.  After a lengthy discussion, it was decided to proceed this year with the Faculty and Staff nominees.  Next year the processes will be changed to reflect Initiative 4 – Strategy 4.3.6 — “Develop and implement methods that recognize the contributions of individual employees or employee teams for achievements that support continuous improvement of College processes and operations”.

4.  Action Items

4a.    Exempt and Non-exempt Performance Evaluation Forms (C. Fugett)
President Fugett stated that a task force was established to revise and enhance the performance evaluation forms and process for the exempt and non-exempt employee groups.
Action:  Approved.  Vice Chancellor Ramirez will report back on how this new process will be implemented.

4b.    Program Priorities (I. Cuyugan)
Assistant Vice Chancellor Cuyugan informed Cabinet that the state capitol will be running their “Legislators Back to School Week” program from September 18 – 22, 2007.  AVC Cuyugan requested:

• Preferred tour dates (from September 22 to end of October, 2007) with 2-hour blocks of time per preferred date that legislators can pick and choose. 
• Tour highlights (i.e. name of program with description, facility, etc.) that the President plans to showcase at his/her campus.
• he specific location/building at their campus that they would like the legislators to arrive/be received.
• A schedule of how they plan to utilize the legislators’ 2-hour visit at their campus.

The tours are to include students, the Chancellor, Provost and AVC Cuyugan.
Action:  Responses are due Friday, July 20, 2007 by 12 noon to AVC Cuyugan.

4c.    Preparing for I-10 Interstate Construction Project (R. Ramirez)
Vice Chancellor Ramirez distributed copies of the Arizona Department of Transportation Traffic Alert for I-10 Construction.  Due to construction, it was suggested that a flexible work schedule be used in order to meet the needs of the students and the community during interruption caused by construction.  After a brief discussion, it was determined that early indicators show that there is no need for a flex work schedule.  Should the situation change, this item will come back to Cabinet for further discussion.

4d.    Nursing Assistant Program Renewal (J. Kooi)
President Kooi noted that the current application with the Arizona State Board of Nursing expires July 31, 2007 and is seeking approval to proceed with the Nursing Assistant Program renewal.
Action:  Approved.

6.  Information Items

6a.    Career Fairs on Campus (C. Fugett)
President Fugett presented background information on this item pertaining to the partnership with TNI to put on these career fairs. After a brief discussion, it was determined that PCC will not hold career fairs on the campuses.

6b.    Process for Innovation Funds and 301 Credit Dollars (D. Bea)
Chancellor Flores informed Cabinet that he has been receiving off-cycle requests for funding and that he will no longer be approving these requests.  Prop 301 funds will be dedicated to the purchase of equipment only and the Innovation funds will be dedicated the new programs.  If there are any questions, contact EVC Bea.

6c.    Signatures on Requisition Requests (R. Flores / D. Bea)
Chancellor Flores informed Cabinet that requisition requests for sizable amounts are being submitted without the Cabinet members’ signature.  EVC Bea will be developing a signature form that will be kept on file in the finance office.