Chancellor's Cabinet

District Office
June 12, 2007

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles, Executive Vice Chancellor Charlotte Fugett; Vice Chancellors David Bea and Kirk Kelly; Presidents Lou Albert, Johnson Bia, Sylvia Lee, Raul Ramirez, Mary Vanis; Acting Senior Assistant to the Chancellor Donna Gifford; Assistant Vice Chancellors Imelda Cuyugan and Lynne Wakefield

1.       Deputy Executive Group Report (S. Jennings)
          There was no report.

Chancellor Flores noted that the Deans of Student Development and the Deans of Instruction will begin to meet separately.  Over the summer both groups will work together to submit a work plan for the year.  They will begin to concentrate on the College Plan and talk more about students.  Division Deans will attend meetings when their calendars will allow.   The Assistant Vice Chancellors will attend depending on the item. 

1a.     Announcement/Reorganization

Dr. Robert Riza will serve as the Acting Assistant Vice Chancellor for Student Services and Michael Tulino will serve as Acting Director of Admissions/Registrar.

East Campus – Shelley Fortin, Dean of Student Development will retire at the end of June.

Downtown Campus – Ceci Lou, Dean of Student Development will be going to West Campus as a Counselor.

2.       Exemplary Programs (M. Vanis)

2a. Desert Vista Campus – Mary Vanis
President Vanis’ presentation was on “Family Day: Community Outreach & Campus Engagement”.  The project provided an opportunity for traditional and non-traditional students and their family to learn about the programs and events available at the Desert Vista Campus.

3.       Information Items

3a.    College Standing Committee Structure (D. Gifford)
Ms. Gifford distributed draft copies of the new College Standing Committee Structure.  The structure presented included requests from Faculty Senate, Staff Council and volunteers.

The Development Education Committee will be dismantled after this coming fiscal year.

Follow-up:  This item will be brought back to Cabinet.

4.       Follow-up

4a.    Decentralization of Student Feedback Process (C. Fugett)
Executive Vice Chancellor Fugett noted that Ms. Lee Nichols was tasked with this project and have been meeting with the campuses.  The necessary equipment has been ordered and the training will take place on the Northwest Campus in the computer commons.

4b.    On-line Education Board Policy, Regulation, and SPGs Drafts (J. Kooi)
This item was tabled for discussion and will come back to cabinet.

5.      Issues and Concerns

5a.    Professional Growth Leave for Administrators (R. Flores)
Cabinet was informed that professional development is available for administrators and that this is a good opportunity for administrators to earn their doctorate.

Action:  Presidents Albert, Lee and Vanis will work together to come up criteria and bring back to cabinet.

5b.    Financial Aid Issues (S. Miles)
Provost Miles provided background information on this item for discussion purposes.

Action:  The Presidents requested the error rate for their campus.  Effective July 1, as a 2-year pilot, the campus Financial Aid Coordinators will report directly to the Executive Director of Financial Aid with a dotted line to the Deans of Instruction.

5c.    Safety Training for Adjuncts (S. Lee)
Chancellor Flores noted that safety training would have to be comprehensive and appropriate to our environment and that this issue should be considered seriously.  Campus Presidents are responsible for the safety of everyone on their campus.

Action:  Hire someone to do a physical assessment of the campuses to show exit routes for safety.  Signage will be posted for easy evacuation and exits.

5d.    Dual Enrollment Bill (signed into law) (I. Cuyugan)
Assistant Vice Chancellor Cuyugan presented the Dual Enrollment Bill that was signed into law.

Additional Information

Chancellor Flores

Adjunct Faculty Certification — the Deans of Instruction will supervise Contracts/Standards staff.  Faculty credentials will be reviewed appropriately.  Human Resources will serve as second reviewer and will “sign-off” on the document.  A background check will be done on each new hire.

AVC Imelda Cuyugan

BOG Fimbres and Dan Eckstrom had a successful meeting with County Administrator Chuck Huckleberry and Supervisor Valadez re: healthcare project.  The county is very supportive of the project.  The project is moving along through the review process; the bond advisory subcommittee will meet and review the project on September 11, and this will be up for Board of Supervisor’s decision as to which bond project would be put in the ballot by July 2008.

A follow-up meeting was attended by Dr. Flores, Ms. Cuyugan and Dan Eckstrom with TUSD, UA, JTED, County Supervisor Ann Day and County Administrator Chuck Huckleberry to discuss a way to link up all of the bond projects along Kino.  The projects would include UA’s BioScience Center, UPH and Pima’s Healthcare campus so these projects will be well received and understood by the public as a critical Regional Bio Corridor.  More meetings will be held to develop the linkages in a coordinated message of these projects to the public.