Chancellor's Cabinet Meeting

District Office
May 15, 2007

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles, Executive Vice Chancellor Charlotte Fugett; Vice Chancellors David Bea and Kirk Kelly; Presidents Lou Albert, Johnson Bia, Jana Kooi, Sylvia Lee, Raul Ramirez, Mary Vanis; Assistant Vice Chancellor Lynne Wakefield

Assistant Vice Chancellor Jennings highlighted the May 9^th meeting of the Deputy Executives Group.

2a.       Community Campus – Jana Kooi
President Kooi presented the Post Degree Teacher Education Programs – Elementary and Secondary.

Exemplary programs are not just limited to the campuses but can also include divisions.

3a.       JTED (J. Bia)
President Bia provided an overview of the new Joint Technological Education District (JTED) in Pima County.  Intergovernmental Agreements (IGAs) will be established between JTED and the 11 K-12 districts, and an IGA will be established between JTED and PCC.  The plan is to establish an educational partnership between PCC and JTED.  For the first year, the plan is to use a 3^rd-party-pay arrangement for students referred into college courses (bill JTED for tuition and fees).  PCC’s proposed health care campus may also provide an opportunity to fold in a JTED-focused high school program for evening/afternoon classes. 

Cabinet was encouraged to send their questions and comments to the Chancellor via email with a copy to Provost Miles.

4a.       On-line Education Board Policy, Regulation, and SPGs Drafts (J. Kooi)
The On-line Education Board Policy was renamed to Access to Learning.  During the review of the on-line education police, questions were raised concerning costs/enrollment.  It was determined that the funds and enrollments would accrue to the location of the full-time faculty member who teaches the course.  President Kooi will have the Master Scheduler at Community Campus code it that way. 

Also discussed was the possibility of having a working group work over the summer to review and make recommendations on how Distance Education is structured.  Committee member suggestions were:  Simone Gers, Cynthia McCafferty, Mary Kay Gilland, Dan Wright, Ted Roush, Jerry Haynes and Mary Ann Martinez Sanchez.  Resource people can be brought in as needed.
Follow-up:  This item will be on the agenda throughout the summer for review in order to take to the Board in August.

4b-c.    Nursing “Waiting List” and “Admissions” (R. Flores)
The Nursing program wait list is Fall 2009 and is moving towards 2010.  The Radiology Tech wait list is 2010.  Question on Financial Aid applicability was raised – the prerequisites count, but some students take extra credits. Financial Aid can fund up to 90 credits with some students taking 66 credits.  Student should receive notification that there is a limit on amount of Financial Aid.

4d.       Tech Prep Offerings (R. Flores)
Cabinet approved the Dual Enrollment - Tech Prep program utilizing the 25% mixed class rule in accordance with the Arizona Revised Statue.

4e.       FTSE for Shared Programs (M. Vanis)
President Vanis noted that the discussion paper was intended to present a proposed strategy on how the campuses can share programs, clarify expectations, and both benefit from the growth in enrollment.  Options were also proposed to provide clarification regarding potential costs related to sharing programs and the enrollment growth that result from shared programs. 
Action:  Cabinet approved Option 2:  The Campus paying for the faculty receives the FTSE.  The lead campus would have the “first right of refusal” to cover the costs of the instruction, and therefore would receive the FTSE.

4f.        Comprehensive Program for Employee Development (M. Vanis/C. Fugett)
Executive Vice Chancellor Fugett highlighted the changes to the proposed Comprehensive Program for Employee Professional Development.
Action:  Approved.

5a.       Safe Halloween – Update & Planning for Fall 2007 (C. Fugett/R. Ramirez)
Executive Vice Chancellor Fugett provided the background information on this item. Due to construction at El Con Mall, this event took place at the Zoo last year.  This year, we want to try something different, “PCC Bringing Safe Halloween to your Campus”.  By having it on individual campuses, it will develop a coordinated approach for each campus service area to enhance community involvement in college activities; invite the business and corporate community to actively participate in College educational programs and events; retain focus on the “one College concept”, but also market campuses and education centers specifically to service area neighborhoods, and promote locations; and returns program to original focus – local engagement of the neighborhoods. 

Follow-up:  Any campus interested should send an email to the Chancellor and copy Executive Vice Chancellor Fugett and President Ramirez.

5b.       Outstanding Employee Awards (C. Fugett)
President Lou Albert, Johnson Bia and Jana Kooi will identify and recommend the outstanding employees to the Chancellor’s Cabinet for approval.

Additional Information

1.         Chancellor informed Cabinet that if they are invited to an event and cannot attend, not to send a substitute instead contact the District Office and a replacement will be found.

2.         The Chancellor will be meeting with the Deans re:  “how are we doing?” and communication; also discuss DEG and engage Division Deans, improve services of District Office.