Chancellor's Cabinet Meeting

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles, Executive Vice Chancellor Charlotte Fugett; Vice Chancellor David Bea; Presidents Lou Albert, Johnson Bia, Jana Kooi, Sylvia Lee, Raul Ramirez and Mary Vanis; Senior Assistant to the Chancellor Tom Tomasky; Assistant Vice Chancellor Lynne Wakefield

Assistant Vice Chancellor Jennings highlighted the March 8^th meeting of the Deputy Executives Group.

2a     Position Control and Supervisory Hierarchy (D. Bea / C. Fugett)
Executive Vice Chancellor Fugett stated that this item was being presented to inform Cabinet about the establishment of the supervisory hierarchy for positions.  Budgeted (FTE’s) positions will be reviewed as well as organizational charts to see the current supervisory hierarchy and to establish change in authority where necessary.

3a.    Facilities Project Management (C. Fugett)
Executive Vice Chancellor Fugett noted that once capital monies has been allocated, there have been occasions where campuses would use remaining funds for purchases not listed on the approved capital projects list, also projects were being changed without involvement or approval of Chancellor.

Follow-up:  EVC Fugett will report back on how architectural fees are structured for renovations.

3b.    Decentralization of Student Response and Evaluation of Faculty (C. Fugett)
Executive Vice Chancellor Fugett informed Cabinet that the Student Response and Evaluation of Faculty have been decentralized to the campuses. Equipment (Scantron) will be purchased for each campus.  EVC Fugett will look into having funds for supplies distributed evenly among the campuses.

Action:  Provide feedback to EVC Fugett by March 23.

3c.    Faculty Hiring SPG (SPG-4201/BB) (S. Miles)
Provost Miles asked Cabinet to review the language in this SPG.  Through the Meet and Confer process, they are trying to have the language in the SPG to reflect current practice.

Suggested changes include:

• Removing 11, 12 and 13
• Changing 8 to read:  If the faculty transfer process results in a successful placement, then one more lateral transfer process is conducted, if necessary.  Steps 1-7 of this SPG shall be repeated for this next transfer opportunity and the faculty transfer announcements in this instance will be shared with campus faculty and deans by Oct. 20.
• Adding a new item at the end:  If additional vacancies are authorized by the Chancellor to be filled outside of the dates stated in this SPG, the same process and timeframes will be followed, commencing with the date of the Chancellor’s authorization.
• Adding:  In selected situations, exceptions to this SPG may be made for faculty positions that might require year-round recruitment (ex: Nursing) OR Exceptions to this SPG may be made for faculty positions, which, due to special circumstances, may be authorized for year-round recruitment (ex: Nursing).  In these instances, the essential elements of faculty notification and reviews of position announcements will be followed.

Action:  Provide feedback to Provost Miles by close of business on March 22.

3d.    Prop 300
1.   The Dual Enrollment process (R. Flores)
Chancellor Flores informed Cabinet that we are still expecting the Attorney General’s opinion on Prop 300 by the end of the month.

2.   Changes in Child Care Requirements
Chancellor Flores noted that PCC will need to verify the citizenship of the parent(s) who are enrolling their child.  If the parent(s) is illegal, then we cannot enroll the child in our child care program.

Senior Assistant Tomasky will work with legal counsel to draft a letter to go to all high school principals and the superintendents notifying them of our process for documenting.

A meeting will be scheduled for Thursday, March 22 at 1:30 pm in the Community/Board Room regarding Prop 300 and its effect on Dual Enrollment and Tech Prep.  The Chancellor and a member of our legal team will be in charge of the session.  The Cabinet, Deputy Executive Group, Enrollment Managers, and the Dual Enrollment Committee will be invited to attend this meeting.

3e.    Presentation on Class Offerings (R. Flores)
The Board of Governors has requested that a presentation be given at the May Board meeting on Pima’s evening, weekend and Distance Education offerings.  Assistant Vice Chancellor Padgett and Executive Director Tilson will present this item.  Cabinet members were asked to provide a list of the programs they felt were fully completable in the evenings to AVC Padgett by April 16.

4a.    BOG Recognition Event, Wednesday, April 18, 2006 (C. Fugett)
The nominees presented were approved to be recognized at the April 18 Board of Governors meeting.