Chancellor's Cabinet Meeting

Present: Chancellor Roy Flores; Provost and Executive Vice Chancellor Suzanne Miles, Executive Vice Chancellor Charlotte Fugett; Vice Chancellors David Bea and Kirk Kelly; Presidents Lou Albert, Johnson Bia, Jana Kooi, Sylvia Lee, Raul Ramirez and Mary Vanis; Senior Assistant to the Chancellor Tom Tomasky; Assistant Vice Chancellors Lynne Wakefield and Imelda Cuyugan

Guests:  Eric Morrison, West Campus Instructional Faculty, Donna Gifford, Downtown Campus Astronomy Lead Faculty, and Robert Teso, Project Manager

1a.    Academic Standards Progress Process Draft Proposal (S. Miles/E. Morrison)
There is some concern that current Academic Standards of Progress procedures are not followed.  PCC is accountable to ensure that its educational resources are applied responsibly and are resulting in student learning and goal attainment.  The recommended catalog language will include four categories:  Good Academic Standing, Academic Probation, Academic Restriction and Academic Disqualification.  Implementation date:  Fall 2008.

1b.    301 Funding (D. Bea)
Vice Chancellor Bea clarified the funding structure for the approved innovated workforce programs.  FTSE will not be double funded.  FTSE growth will be pulled. 

1c.    Oversight and Accountability (R. Flores)
Chancellor Flores distributed copies of BP-2412 (College Travel Expenses) and RG-2412/A (College Travel).  Cabinet was encouraged to review and enforce the regulation on College Travel, especially the section on Out-of-Country Travel.  The regulation stipulates that “international travel will be approved only if the requester cannot obtain a similar experience within the country.  Travel to Canada or Mexico will not be considered out-of-country travel.  If the requester has been invited to present at a conference or professional meeting outside the U.S., it is expected that the inviting party will bear some of the cost of travel.  The requester must submit evidence of support from the inviting party”.  Make sure you can tie the travel to the Mission.

The Professional Enrichment Fund language should be aligned with the language in RG-2412/A.

1d.    State Issues (R. Flores)
a.  Burns Committee — State Board, timeline is this year and it might occur.  Proposed composition:  Higher Ed (ABOR), State Board of Education (hopefully this will be reciprocal).

b.  Implementation of Prop 300 — Implementation will start with new students being asked to fill out a Tuition Assessment Form” when registering for Summer Session, March 12.  Staff has been invited by District Admission to attend a training session on Thursday and Friday, March 8-9.

1e.    Dual Enrollment Funding (R. Flores)
Campuses will get monetary value of FTSE for growth.  This will take place in the new fiscal year.

2a.    Local Boards (R. Flores/B. Teso)
Chancellor Flores has asked Planning and Institutional Research to identify persons participating on directors/trustees of non-profit boards/commissions engaged in economic development activities in the local area.  The object is to find out who are on these boards and should Pima be included.  Copies of Mr. Teso’s findings were distributed and Cabinet was asked to review the list.  If there are any questions, send them to Dr. Flores and Mr. Teso.

3a.    College Management of Forms (D. Bea/C. Fugett)
Vice Chancellor Bea noted that District Finance has been asked to centralize the management of official College forms.  The goals for centralizing the forms are to:  develop a single library for forms; ensure currency of forms; facilitate appropriate authorization and approval of forms; control access to certain sensitive forms; and improve efficiency.  Cabinet was asked to compile paper copies of all the forms used in their areas and forward them to Business Operations by Friday, March 30.  If the forms are available via the web, please include the link.

3b.    MyPima Student Processes (R. Ramirez)
President Ramirez stated that questions can still be submitted to Louise Glogoff.  Ms. Glogoff will compile a report that will be shared with Cabinet.

3c.    PIR Requests from Campuses (S. Miles)
Campus staff has been trained and the training was helpful.

Announcements

1. College Plan report to the Board of Governors is scheduled for April 18.
2. Introduction — Ms. Imelda Cuyugan is the new Assistant Vice Chancellor of External Relations.
3. Executive Vice Chancellor Fugett — the Board of Governors Recognition event will be held April 18.  The list of honorees will be discussed at the next Cabinet meeting.
4. Senior Assistant Tomasky — the Volunteer for a Standing Committee options will be on-line until March 23.
5. AVC Cuyugan — request for campus/college-wide events and dates.  Send this list to Angie Wesson no later than April 15.