GENERAL MATTERS

Call to Order

Richard Fimbres called the meeting to order at 7:02 p.m.

Pledge of Allegiance

Scott Stewart led the Pledge of Allegiance.

Public Comment and Reports

Public Comment

There were no requests to address the Board.

Staff Representatives
No report.

Student Representatives
Christian Tapia and Carlos Tapia were introduced as the new student representatives to the Board. They reported on the welcome back activities at each of the campuses.

Faculty Representatives
Jack Mertes reported on the August 18 Faculty Senate. While there were no business items on the agenda, the Senate was updated on PCCEA news by Scott Collins and initiatives on the November ballot that could impact Pima College by Chancellor Flores. Provost Miles introduced Anna Reese and Andrew Plucker, both new members of the Academic Affairs staff. Eric Saphir provided information on the work of the Senate Charter Revisions Committee.

Report — Chairperson of the Board

Motion to Authorize Executive Sessions PASSES
Motion No. 6702

Brenda Even – M, Scott Stewart – S, to authorize an Executive Session of the Board of Governors on October 18, 2006.

Vote:  All Board members present voted “aye” by voice vote.  None were opposed.  Motion carried.

Report — Secretary of the Board
There was no report.

Report — Pima County Representative to the Arizona Association for District Governing Boards (AADGB)
Mr. Stewart reported that discussion at the last ACCA meeting focused on the mission of ACCA. The next meeting is a legislative retreat.

Chancellor’s Report
Chancellor Flores introduced representatives of the Tucson arts community who shared the mission and vision of their organizations as well as various projects the groups are involved with. They also discussed the opportunities for potential partnerships with the College. Representatives from the Tucson Pima Arts Council, Invisible Theatre, The Arizona Theatre Company and the Rogue Theatre addressed the Board.

Dr. Flores informed the Board of partnership activities between Pima and The University of Arizona. The institutions are exploring having a Pima counselor full-time at the University to assist transfer students and joint marketing of some programs. Dr. Flores also informed the Board Pima’s partnership with Indiana University, where students can take 90 semester hours at community college and 30 semester hours via distance education.

The Chancellor announced an administration exchange pilot program that will provide for individual professional development and experience in other areas. Shirley Jennings and Shelley Fortin are the first two administrators to participate in the program.

Report — Monthly Financial Statements and Current Fiscal Update
David Bea reported on the financial statements through July 2006. The increase in net assets of approximately $15 million is typical for July when fall tuition starts coming in and the state’s capital allocation and first quarter general appropriation are received. The statement also shows the $1 million gift from the Brown Foundation via the PCC Foundation that will be used for capital projects at WC.

Dr. Bea explained that net asset figures will decrease for the next couple of months, until property tax revenues are received, as expenditures continue and major revenue streams slow.

Information Items

Voluntary Separations from Employment
Student Aid Hires
Salary Correction

These items were noted as information items

Action Items

Approval of Minutes

Motion to Approve Minutes PASSES
Motion No. 6703

Scott Stewart – M, Brenda Even – S, to approve the minutes of the Regular Meeting of August 9, 2006.

Vote:  All Board members present voted “aye” by voice vote.  None were opposed.  Motion carried.

Consent Agenda
Chancellor Flores pulled Item 16.9 from the Consent Agenda.

Motion to Approve Consent Agenda PASSES
Motion No. 6704

Sherryn Marshall – M, Brenda Even – S, to approve the Consent Agenda, with addenda to Item 16.1, New Appointments; 16.2, Adjunct Appointments; and 16.3, Temporary Appointments, and the deletion of item 16.9.

Item and Title

16.1       New Appointments

16.2       Adjunct Faculty Appointments

16.3       Temporary Appointments

16.4       Grant Proposal/Subrecipient Award: United States Department of Education, Arizona Department of Education, Carl D. Perkins – Basic Grant

16.5       Grant Award and Intergovernmental Agreement:  United States Department of Education Upward Bound Program

16.6       Curriculum Recommendation – New Workforce Response Program:  Communication Development Certificate for Direct Employment

16.7       Curriculum Recommendation – New Workforce Response Program: Workplace Development Certificate for Direct Employment

16.8       Curriculum Recommendation – New Occupational Program: Early Childhood Education Endorsement for Teachers Pre-K through K – Post-Degree Certificate for Direct Employment

16.10     2006/2007 Credit Schedules of Classes – Spring and Summer

Vote:  All Board members present voted “aye” by voice vote.  None were opposed.  Motion carried.

Discontinuing the Use of the “Y” Grade and Modifying the Use of the    “W” Grade
Provost Miles informed the Board the issue of discontinuing the “Y” grade had been discussed at length for several years. The Standing Committee on Academic Standards, with input from the Faculty Senate, discussed the issue this year with the intent that a recommendation would be made to the Board. The recommendation is that the “Y” grade be deleted beginning in January. The recommendation also includes allowing faculty to award a “W” grade through the last day of the grading process.

Motion to Approve Discontinuing the Use of “Y” Grade and Modifying the Use of the “W” Grade PASSES

Motion No. 6705

Sherryn Marshall – M, Brenda Even – S, to approve the discontinuance of the use of the “Y” grade beginning January 2007, and extend the time for faculty to award a “W” grade through the end of the grading period.

 Vote:  All Board members present voted “aye” by voice vote.  None were opposed.  Motion carried.

Adjournment

The meeting adjourned at 8:10 p.m.