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Administrative & Staff Job Classifications

Class Specification Title: Program Coordinator

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

1

Exempt

CLASS SUMMARY

The Program Coordinator is the third level of a seven level program coordinator series. Incumbents are responsible for performing various professional level program coordinating duties in an assigned area. The Program Coordinator is distinguished from the Program Assistant by its responsibility for performing professional level duties requiring analytical decision-making. The Program Coordinator is distinguished from the Advanced Program Coordinator which is responsible for the coordinating multiple or complex programs.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May supervise paraprofessional and support staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and, making hiring, termination, and disciplinary recommendations.  Daily 0 -20%
  2. Participating in the development, implementation, coordination, and supervision of program goals, objectives, and activities.  Daily 35%
  3. Developing and presenting marketing materials used for student recruitment or college program to faculty, staff, students, businesses, agencies, local schools and  the community..  Weekly 15%
  4. Compiling and reviewing data and preparing related reports and correspondence.  Weekly 10%
  5. Responding to requests for information in an assigned program area from faculty, staff, students, businesses, agencies, local schools, and the community.  Weekly 10%
  6. Participating in developing and monitoring program budgets. Monitoring grants, writing proposals and participating in grant development.  Weekly 10%
  7. Performing other duties of a similar nature or level.  As required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Incumbents assigned to occupational education will be responsible for:

  • Developing and maintaining articulation agreements with all area high schools
  • Coordinating the summer career academy program

Incumbents assigned to Talent Search/Upward Bound/K-12 programs will be responsible for:

  • Planning, coordinating, and participating in visits to area schools providing guidance to middle and high school students
  • Supervising tutoring programs
  • Facilitating career exploration activities and application for scholarships and special academic award programs
  • Assisting graduating students with scholarship searches
  • Developing, planning, and implementing enrollment models in campus assigned K-12 schools to include concurrent enrollment

Incumbents assigned to student athletic program will be responsible for:

  • Assisting students with orientation, scheduling of classes and academic progress to ensure student athletic success
  • Planning, overseeing and supervising all athletic home events

Incumbents assigned to student life activities will be responsible for:

  • Planning, advertising and promoting campus special student events, clubs, student government, and other activities
  • Participating in district student life events and activities to ensure coordination of event for assigned campus
  • Coordinating the use of facilities by vendors, campus organizations, and community groups

Incumbents assigned to campus/district support programs will be responsible for:

  • Overseeing, planning, coordinating and supervising campus instructional laboratories and staff
  • Coordinating and overseeing campus administrative support activities such as shipping, receiving, mailroom services, copy center, and OSHA and HAZMAT compliance oversight
  • Coordinating and delivering training relevant to assigned program area to district staff, faculty and administrators.

Incumbents assigned to CTD will be responsible for:

  • Scheduling and providing training and development
  • Assisting students with job placement and providing follow-up services
  • Researching and analyzing labor market to determine new and/or revisions to curriculum and programs
  • Overseeing the operations of the child development center

Incumbents assigned to the child development center will be responsible for:

  • Overseeing the daily operation of the centers
  • Working with faculty and administrators to define curriculum for the instructional laboratory program
  • Coordinating program quality reviews and other continuous improvement efforts

Training and Experience (positions in this class typically require):
Bachelor's Degree in a related field and one year of program experience related to the program assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

Positions may require:

  • Valid Arizona Driver's License
  • Certification(s) in area of responsibility
  • Cardiopulmonary Resuscitation Certification (CPR)
  • Finger print clearance
  • Minimum age of twenty-one
  • Basic first aid certificate

Knowledge (position requirements at entry):

Knowledge of:

  • Applicable computer programs and equipment
  • Applicable local, state, and federal laws and regulations
  • Record keeping principles
  • Instructional principles and techniques
  • Customer service and public relations principles
  • Budget administration principles
  • Supervisory principles
  • Program coordination principles
  • Scheduling principles
  • Event planning and coordination principles

Skills (position requirements at entry):

Skill in:

  • Using computers and software application programs
  • Preparing a variety of reports
  • Prioritizing work and performing multiple tasks
  • Providing customer service
  • Compiling and analyzing data
  • Monitoring a budget
  • Monitoring and evaluating staff
  • Training staff
  • Coordinating programs
  • Promoting events and activities
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: walking, pushing, lifting, and fingering, talking, hearing, and seeing.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources: 04/03
Revised by Human Resources: 03/06