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Administrative & Staff Job Classifications

Class Specification Title: Assistant Program Manager

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

3

Exempt


CLASS SUMMARY

The Assistant Program Manager is the fifth level of a seven level Program Coordination – Program Coordinator series. Incumbents are responsible for developing and managing an educational program. The Assistant Program Manager is distinguished from the Advanced Program Coordinator by its additional responsibility for managing and developing strategies for program development and enhancements.  The Assistant Program Manager is distinguished from the Program Manager, which is responsible for the management of a complex educational, operational or service program or multiple components of overall programs or services.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Supervising staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and, making hiring, termination, and disciplinary recommendations.  Daily 30%
  2. Developing, planning, evaluating and implementing goals, objectives, policies, and procedures for educational, vocational, professional development or training programs.  Daily 25%
  3. Planning,  implementing and monitoring program activities.  Daily 25%
  4. Overseeing implementation and participating in the preparation of grant proposals and various other reports and correspondence.  Daily 10%
  5. Developing, implementing, and monitoring program budget approves expenditures, developing strategies for generating revenue and external partnerships.  Weekly 10%
  6. Performing other duties of a similar nature or level.  As required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Not applicable.

Training and Experience (positions in this class typically require): Bachelor's Degree in related field and three years of professional level program experience related to the program assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

Positions may require:

  • Arizona Driver's License
  • Applicable certification(s) in area of responsibility

Knowledge (position requirements at entry):

Knowledge of:

  • Applicable local, state, and federal laws and regulations
  • Instructional principles and techniques
  • Customer service and public relations principles
  • Budget administration principles
  • Supervisory principles
  • Training techniques
  • Program management principles
  • Marketing principles
  • Grant administration principles
  • Research methods
  • Leadership principles
  • Public speaking techniques

Skills (position requirements at entry):

Skill in:

  • Using computers and software application programs
  • Preparing and reviewing reports
  • Prioritizing work and performing multiple tasks
  • Providing customer service
  • Preparing and administering a budget
  • Monitoring and evaluating staff
  • Training staff
  • Managing and evaluating programs
  • Preparing grant proposals
  • Planning and implementing program components
  • Networking within and outside of organization
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: lifting, fingering, talking, hearing, and seeing.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 02/01
Revised by Human Resources:  06/04
Revised by Human Resources: 03/06