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Administrative & Staff Job Classifications

Class Specification Title: Assistant Program Coordinator

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

B

2

1

Non-exempt

CLASS SUMMARY

The Assistant Program Coordinator is the first level of a seven level program coordinator series. Incumbents are responsible for performing various program coordination duties in support of staff responsible for providing a variety of programs in an assigned area. The Assistant Program Coordinator is distinguished from the Program Assistant, which is responsible for performing paraprofessional level duties.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Assisting in planning, organizing, and coordinating program activities.  Daily 50%
  2. Serving as a liaison  among students, staff, businesses and industry and the community, and the College; preparing and disseminating information related to programmatic area.  Daily 25%
  3. Preparing various reports and correspondence.  Weekly 15%
  4. Processing, evaluating, and interpreting a variety of information in an assigned functional area; verifying completeness and accuracy of submitted information; maintaining and updating related records.  Monthly 10%
  5. Performing other duties of a similar nature or level.  As Required

Training and Experience (positions in this class typically require): Associate's Degree in a related field and two years of program support experience related to the area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

  • None required.

Knowledge (position requirements at entry):

Knowledge of: 

  • Applicable computer programs and equipment
  • Applicable local, state, and federal laws and regulations
  • Record keeping principles
  • Instructional principles and techniques
  • Customer service and public relations principles

Skills (position requirements at entry):

Skill in:

  • Using computers and software application programs
  • Preparing a variety of reports
  • Prioritizing work and performing multiple tasks
  • Providing customer service
  • Working with various types of individuals depending on area of assignment
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements: 

Positions in this class typically require: crouching, reaching, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. 

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 

Incumbents may be subjected to work space restrictions, intense noises and travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History: 
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 03/01 
Revised by Human Resources: 03/06