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Administrative & Staff Job Classifications

Class Specification Title: Advanced Program Manager 

Series: Program Coordination - Program Coordinator

Levels in series: 1 | 2 | 3 | 4 | 5 | 6 | 7

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

5

2

Exempt

CLASS SUMMARY

The Advanced Program Manager is the seventh level of a seven level Program Coordination – Program Coordinator series. Incumbents perform management level duties for the most complex educational, multifaceted or district programs, which are comprehensive and complex in nature, often comprised of multiple functions and projects. The Advanced Program Manager is distinguished form the Program Manager by its additional responsibility for administering, supervising and managing multifaceted educational, operational, service or district programs.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. May supervise employees to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination and disciplinary recommendations.  Daily 0%-15%
  2. Representing the college at a variety of internal and external activities. Providing complex consultative services to include program and legal requirements.  Daily 20%
  3. Managing the planning, development, implementation and administration of complex programs and projects.  Daily 15%
  4. Developing strategies for generating revenue and external partnerships and managing their implementation and evaluation.  Weekly 10%
  5. Developing and maintaining internal and external contracts; developing strategies and coordinating efforts to ensure program success and client satisfaction.  Weekly 10%
  6. Developing action plans and evaluating program goals, plans, operational and funding needs.  Weekly 10%
  7. Managing and analyzing enrollment, communications and marketing efforts.  Weekly 10%
  8. Overseeing and managing the development and administration of instruction, professional development and training curriculums.   Weekly 10%
  9. Performing other duties of a similar nature or level.  As required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Not applicable.

Training and Experience (positions in this class typically require): Bachelor's Degree in related field and five years progressive management experience including project management, budgeting, and supervision. Some positions may require marketing, contracting, curriculum development, and evaluation experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

Positions may require:

  • Arizona Driver's License
  • Applicable certification(s) in area of responsibility.

Knowledge (position requirements at entry):

Knowledge of:

  • Supervisory principles
  • Managerial principles
  • Project management principles
  • Public relations principles
  • Research principles
  • Marketing principles
  • Contract language
  • Training principles
  • Budget principles
  • Strategic development principles
  • Computers and applicable software
  • Customer service principles
  • Applicable local, state and federal laws and regulations

Skills (position requirements at entry): 

Skill in:

  • Monitoring and evaluating employees
  • Prioritizing and assigning work
  • Managing multiple projects
  • Writing grants and contracts
  • Marketing
  • Performing needs assessments
  • Analyzing and interpreting data
  • Managing multiple budgets
  • Developing and presenting oral and written reports
  • Developing and implementing objectives, policies and procedures
  • Using computers and applicable software
  • Solving complex problems
  • Interpreting and applying local, state and federal laws and regulations
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM) Date: 10/00
Revised by Human Resources: 06/04
Revised by Human Resources: 03/06