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Administrative & Staff Job Classifications

Class Specification Title: Human Resources Specialist

Series: Human Resources

Levels in series:  1 | 2 | 3

BAND

GRADE

SUBGRADE

FLSA STATUS:

B

2

3

Non-Exempt


CLASS SUMMARY

The Human Resources Specialist is the first level of a three level human resources series. Incumbents perform para-professional level technical and administrative duties in support of district human resources in a variety of human resources program areas to include but not limited to; recruitment/employment, classification and compensation, personnel actions processing and organizational and professional development. The Human Resources Specialist is distinguished from the Human Resources Analyst which has the responsibility for performing professional level duties.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Providing para-professional level support to  the College district’s centralized human resources program. Daily 25%
  2. Providing technical assistance on human resources processes, reviewing documents for accuracy and completeness, identifying and correcting errors, processing transactions, preparing reports, conducting surveys and collecting data, and researching and resolving discrepancies. Daily 25%
  3. Entering complex and technical personnel action information into an enterprise- wide database. Daily 10%
  4. Providing paraprofessional assistance and information to departments and responding to requests for information from employees, outside agencies and educational institutions and the general public. Daily 10%
  5. Monitoring, auditing, verifying, and reconciling human resources data such as retirement plan eligibility, employee license/certification currency, employment eligibility, and providing written communications on status.  Daily 5%
  6. Processing employment applications, evaluating applicants’ minimum qualifications, conducting reference checks and processing new hire documents.  Daily 5%
  7. Following College personnel policies and practices and uniformly communicates  as applicable. Daily 10%
  8. Creating, maintaining, and developing a variety of technical reports. Maintaining confidentially of employee and applicant information. Daily 5%
  9. Answering questions regarding processing procedures in a variety of areas in human resources and provides informal training to staff.  Monthly 5%
  10. Performs other duties of a similar nature or level. As required

POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE:

  • Not applicable.

Training and Experience (positions in this class typically require):
Associates Degree in human resources, business administration, or related field and one year of human resources support experience to include office support  in word processing, databases, and spreadsheets; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • None Required.

Knowledge of (position requirements at entry):

  • Basic human resources principles
  • Computer and applicable software
  • Electronic research methods
  • Modern office equipment
  • Customer service principles and practices
  • Record keeping principles
  • Applicable laws and regulations relevant to assigned area

Skills in (position requirements at entry): 

  • Solving problems and critical thinking
  • Organizing work and balancing multiple priorities
  • Providing excellent customer service
  • Conducting web based research
  • Compiling information to use in reports
  • Applying applicable College policies, procedures and regulations
  • Maintaining information in an enterprise-wide database systems and utilizing databases and spreadsheets
  • Performing highly complex data entry functions
  • Maintaining confidentiality
  • Maintaining a variety of records
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: manual dexterity, talking, hearing, seeing and repetitive motions.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources 01/05, 1/2013