Administrative & Staff Job Classifications

Class Specification Title: Human Resources Analyst

Series: Human Resources

Levels in series:  1 | 2 | 3

CLASS SUMMARY
The Human Resources Analyst is the second level of a  three level human resources series. Incumbents perform professional level duties in preparing recruitment and staffing materials and coordinating the recruiting process, conducting new hire orientation, providing employee benefit and employee relations information and conducting position studies. The Human Resources Analyst is distinguished from the   Human Resources Advanced Analyst by  performing at full performance level duties and serving in a lead or supervisory capacity.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

1. Conducting recruitment activities for regular staff, faculty and administrative openings and temporary positions; performing job analysis of vacant positions; serving as a technical advisor to screening committees;  providing college employee benefit information, classification/compensation and employee relations information to college community.  Daily 30%
2. Providing technical information and interpretation of Human Resources policies and procedures, laws and regulations to applicants, staff external customers, and general public..  Daily 20%
3. Analyzing confidential information or situations and preparing recommendations for appropriate action..  Daily 15%
4. Reviewing Personnel Action Forms (PAF’s) for technical completeness and accuracy; entering data from PAF’s into database; identifying and correcting errors to meet established College policies and procedures; advising and consulting with business offices and other departments on status and accuracy of information contained on PAF’s.  Daily 5%
5. Establishing and maintaining confidential employee files; verifying accuracy of personnel information; researching discrepancies and implementing corrective measures.  Daily 5%
6. Providing training and/or orientations for current employees, new hires and temporary employees on human resources related areas.  Weekly 5%
7. Conducting research studies, analyzing data, preparing related reports on a variety of topics, and making recommendations based on findings.  Weekly 5%
8. Assisting employees and others by providing technical information to ensure individuals have a good understanding of human resources processes and operational procedures.  Weekly 5%
9. Participating in cross-training in other areas of human resources.  Monthly 5%
10. Performs other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Not applicable.

Training and Experience (positions in this class typically require):
Bachelor's Degree in a related field; and one year of human resources experience or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements (positions in this class typically require):

• None Required.

Knowledge (position requirements at entry):
Knowledge of:

• Human resources principles and practices;
• Leadership principles;
• Organizational and management practices;
• Applicable laws and regulations;
• Applicable computer software and applications;
• General statistical principles;
• Conflict resolution and mediation principles.

Skills (position requirements at entry):
Skill in:

• Organizing work and balancing multiple priorities;
• Providing customer service:
• Maintaining confidentiality of employee and applicant records;
• Interpreting human resource policies and procedures;
• Analyzing problems and identifying solutions;
• Compiling and analyzing data;
• Interpreting and applying applicable policies, procedures, laws and regulations;
• Communicating human resources policies and procedures Utilizing applicable computer software and applications;
• Public speaking;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:
Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to travel.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources 1/05