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Administrative & Staff Job Classifications

Class Specification Title:  Fiscal Principal Analyst

Series: Fiscal - Professional

Levels in series:  1 | 2 | 3 | 4

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

4

Exempt

CLASS SUMMARY

The Fiscal Principal Analyst is the fourth level of a four level professional fiscal management series.  Incumbents perform duties which are comprehensive and complex in nature in budget development, financial reporting and position control.  The Fiscal Principal Analyst is distinguished from the Fiscal Advanced Analyst by its responsibility for performing in-depth analysis in budget and reporting while working in a lead capacity for College-wide functions, including budget development, audit liaison, position control and monthly and annual financial statements.

TYPICAL CLASS ESSENTIAL DUTIES

These duties are a representative sample; position assignments may vary.

  1. Serving as a lead in budget development, financial reporting and position control college-wide for district finance.  Daily 20%
  2. Providing high level accounting tasks to include; monthly financial statements, state budget documents and annual financial reporting.  Daily  20%
  3. Preparing complex financial statements and budget documents, reports and analysis used in making management decisions.  Daily 10%
  4. Researching and developing college wide financial process improvements or modifications; communicating changes to staff and administration.  Daily 10%
  5. Responding to requests for financial information to college administration and providing technical assistance.  Daily 5%
  6. Providing training in changes to processes to professional finance staff College wide.  Monthly 5%
  7. Preparing financial trend analysis, college-wide budget analysis and budget projections.  Cyclical  20%
  8. Responding to internal and external auditors. Cyclical 5%
  9. Researching and interpreting professional standards and regulations; determining impact on operations and reporting.  As needed  5%
  10. Performing other duties of a similar nature or level.  As Required

POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE:

When assigned to operating budget:
Operating budget lead includes preparation of the Resource Allocation Model (RAM), tuition modeling, salary scenarios, department chair calculations, preparing the unit allocations, the budget database and the state budget report, ensuring the property tax levy is properly calculated and published as required by state statutes, verifying all campus and department budgets are within parameters, ensuring all fund type budgets and transfers are in balance and loading the budget into the system.   The budget lead is also responsible for FTSE funding during the year.

When assigned to capital budget:
Capital budget lead includes preparation of the budget database, preparation of the budget book, compiling the data for review of the budget requests, assigning fund numbers to approved projects and loading projects into the budget database.   The capital budget lead is also responsible for carrying forward budgets for on-going projects, transferring cash to cover expenditures and closing completed projects.

When assigned to financial reporting:
Financial reporting lead includes assisting auditors to gather samples, data and responses to questions, providing data downloads of all transactions for the fiscal year, preparation of the Schedule of Expenditures of Federal Awards (SEFA), preparation of the Comprehensive Annual Financial Report (CAFR) and the Expenditure Limitation Report.

When assigned to position control:
Position control lead includes updating positions as required and tracking general funded positions during the year, preparing positions for the new fiscal year and rolling the positions into the new fiscal year.

Training and Experience (positions in this class typically require):
Bachelor's Degree in Business Administration, Accounting, Finance, or a closely related field and four years of professional level experience in the field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing/Certification Requirements for some positions in this class may require:

  • None Required.

Knowledge of (position requirements at entry):

  • Applicable complex financial state and federal laws, regulations and compliance guidelines
  • Budget development and administration principles
  • Financial reporting
  • Government budgeting
  • Financial information systems
  • Statistical and financial analysis principles
  • Project management principles
  • Enterprise Resource Planning
  • Accounting and reporting principles
  • Principles and practices of grants and contracts
  • Computers and applicable software
  • Electronic research methods

Skills in (position requirements at entry):

  • Leading and managing multiple projects
  • Analyzing and interpreting complex financial data
  • Resolving technical problems
  • Financial research
  • Adapting to rapidly changing environments
  • Solving complex financial problems
  • Coordinating and executing multiple priorities
  • Interpreting and applying complex state and federal laws, regulations and compliance
  • Preparing accounting and financial statement
  • Auditing account and financial statements
  • Using computers and applicable software
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:
Positions in this class typically require: manual dexterity, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Created by Human Resources:  08/2013