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Administrative & Staff Job Classifications

Class Specification Title:  Facilities and Operations Manager

Series: Facilities - Professional

Level in series:  1

BAND

GRADE

SUBGRADE

FLSA STATUS:

C

4

4

Exempt

CLASS SUMMARY:  The Facilities and Operations Manager is a stand-alone classification.  Incumbents perform managerial level duties in supervising the operation, maintenance and repair of the physical plant on an assigned campus, as well as the facilities and maintenance areas at education centers and the District Office. Incumbents participate in establishing short and long-term projects related to maintenance and operations activities for the College.

TYPICAL CLASS ESSENTIAL DUTIES  These duties are a representative sample; position assignments may vary.

  1. Supervises employees; prioritize and assign work; conduct performance evaluations; ensure staff are trained; and make hiring, termination, and disciplinary recommendations.  Daily 15%
  2. Determines what repairs and/or replacements are required for an operational and safe campus; work closely with State Fire Marshall, Department of Public Safety, and outside agencies to ensure safety compliance; implements College solutions for Americans with Disabilities Act compliance.  Daily 10%
  3. Responds to questions or concerns from, administration, staff, students, or outside agencies.  Daily 10%
  4. Coordinates non-contracted work on capital improvements. Daily 10%
  5. Reviews construction plans and inspects and approves work. Daily 10%
  6. Coordinates specialized repairs or improvements with contractors and vendors; inspect and approve work performed. Daily 10%
  7. Schedules preventative maintenance and repairs of electrical, plumbing, and HVAC systems, building and grounds. Daily 5%
  8. Prepares and administers the campus maintenance budget; assists in implementing and forecasting funds for staffing, materials, and supplies. Weekly 10%
  9. Participates in administrative planning committees; advises and recommends solutions regarding the facilities and its needs. Weekly 10%
  10. Oversees the administration of service contracts.  Weekly 5%
  11. Provides support for facility services for campus hosted special events, College functions, conferences, athletic events, and related campus events. Weekly 5%
  12. Performs other duties of a similar nature or level as required.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

  • Not applicable.

Training and Experience (positions in this class typically require):

Associate's degree in Construction Technology, or a related field and three years of progressively responsible full performance level plant maintenance experience, including one year of supervisory responsibility; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. A bachelor's degree is preferred.

Licensing/Certification Requirements for some positions in this class may require:

  • Valid Arizona Driver's License.
  • Certification in the application of pesticides and other related chemicals by the State Office of Pest Management

Knowledge of (position requirements at entry):

  • Supervisory principles
  • Managerial principles
  • Project management 
  • Estimating project costs
  • Construction management and maintenance  methods
  • Air conditioning systems and Energy Management Control Systems.
  • Applicable local, state and federal laws and regulations compliance requirements
  • Occupational and safety hazards
  • Construction mapping and blueprints
  • Budgeting principles

Skills in (position requirements at entry):

  • Monitoring and evaluating employees
  • Prioritizing and assigning work
  • Performing project management activities
  • Coordinating contractor work
  • Reading schematics and blueprints
  • Customer service
  • Administering, forecasting, and monitoring budgets
  • Analyzing and troubleshooting problems
  • Conflict resolution
  • Reading, interpreting, and evaluating construction maps or blue prints
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

Physical Requirements:

Positions in this class typically require: climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Incumbents may be subjected to moving mechanical parts, electrical currents, dusts, poor ventilation, intense noises, vibrations and travel.

NOTE:  The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Classification History:
Draft prepared by Fox Lawson & Associates LLC (DJG/LM)
Date: 03/01
Revised by Human Resources 03/05, 10/12