Return to accessibility navigation at the top of the page.

Pima County Community College District Standard Practice Guide

SPG Title:  Transcript Evaluation Standards
SPG Number: 
  SPG-3111/AA
Effective Date: 
7/1/11
Approval Date:  
4/4/11
Review Date(s):  
Revision Date(s):  
Schedule for Review & Update: 
 Annually
Unit Responsible for Review & Update:
  Provost/Executive Vice Chancellor, Academic and Student Services
Sponsoring Unit/Department: 
Provost/Executive Vice Chancellor, Academic and Student Services
Regulation Title & No.: 
   
Board Policy Title & No.: 
Transfer Students and Credit, BP-3111
Legal Reference:  
  
Cross Reference: 
   


Pima Community College (PCC) accepts transfer credits from regionally accredited institutions of higher learning.  PCC requires sealed official transcripts and a signed PCC Transcript Evaluation Request (TER) in order to transfer coursework from other institutions.  PCC reserves the right to award or deny the transfer of credit in all circumstances.  The following outlines PCC transfer procedures.

1.0     College-level coursework from regionally accredited institutions, with a “C” grade or better (2.0 on a 4.0 scale) in undergraduate courses at the freshman and sophomore level (typically numbered 100 through 299), will be articulated, with the exception of restricted occupational and workforce prefixes. Through appeal, students can petition PCC to evaluate junior and senior level coursework if they need the courses to meet PCC program requirements.   A list of restricted occupational and workforce prefixes will be maintained at the PCC District Admissions and Records Office.

A.      Restricted occupational/workforce prefixes are not initially evaluated for transfer.

  1. Students will be advised to contact the appropriate department to determine if the course would be applicable toward their program requirements.
  2. If, after reviewing the transcript(s), the department determines that one or more courses may apply toward the program, a PCC Transcript Evaluation Appeal Form should be submitted to the PCC District Office of Admissions and Records.
  3. The PCC District Office of Admissions and Records will input the requested occupational courses onto the student’s PCC academic record with the appropriate prefix designation (ex. DAR 000A, 000B, 000C, etc.) for substitution purposes, and will notify the student that his or her occupational courses have been posted and the student may start the substitution process.

B.      Course evaluations for Post Baccalaureate Teacher Certification and Public Safety and Emergency Services Institute (PSESI)

  1. The Department Chair of the Teacher Certification and PSESI programs will evaluate any coursework that meets prerequisite or core course requirements for the Teacher Certification and PSESI programs at the Community Campus.
  2. The Community Campus Student Services staff will process the equivalencies.
  3. The Department Chair for the Teacher Certification and PSESI programs will inform the applicant in writing of the outcome of the course articulation.

2.0     The highest level REA, WRT, and MAT developmental coursework with a “C” grade or better (2.0 on a 4.0 scale) that meet college course prerequisites will be articulated.

3.0     PCC will accept general education academic coursework regardless of length of time since completion. Occupational coursework over eight (8) years old will require departmental approval for evaluation.

4.0     All accepted coursework will be articulated to the current catalog. College-Level Examination Program (CLEP), Advanced Placement (AP), and International Baccalaureate (IB) test scores will be articulated according to the recommendations posted for the year in which the test was taken.

5.0     Transferable general education courses are assigned the prefix ‘ZTR’ followed by the Arizona General Education Curriculum (AGEC) categorical designation (ZTR HU, SB, BP, etc.)  These courses are the articulated values given for Arizona public and tribal community colleges and universities when the course does not have a PCC direct equivalency and is listed in that institution’s general education requirements. These can be used to fulfill general education categorical requirements.

6.0     Transferable elective courses are assigned the prefix ‘ZTR’ followed by ‘ELEC.’  These courses are the articulated values given to non-technical, non-vocational academic courses when the course does not have a direct PCC equivalency and does not fulfill a general education categorical requirement.

7.0     A maximum of 42 ZTR ELEC credits will be accepted, as this is the   maximum number of elective credits a student can apply towards a PCC degree.

8.0     A credit transferred from institutions under the quarter credit system will count as 0.67 of a semester credit at PCC.  Quarter credit courses must meet the Arizona state-wide guidelines to count as a PCC equivalent for AGEC purposes.  

9.0     International transfer credit will be accepted for PCC transferability upon submittal of a course-by-course, United States semester standard, international transcript evaluation, by a reputable and professional credential evaluation service.  These courses are typically awarded elective credit since these transcripts often provide only course titles, not course descriptions.

10.0   Military transcripts (AARTS, SMART, and CCAF) evaluations are required for all students receiving VA Education benefits.  Military transcripts do not require a PCC Transcript Evaluation Request (TER) to evaluate.

  1. A.   CCAF transcripts are regionally accredited and should be treated as normal Community College transcripts and evaluated accordingly. 
  2. AARTS and SMART transcripts are accredited by the American Council on Education (ACE) and will be evaluated for training only; experiential learning will not be evaluated or transferred.
  3. AARTS and SMART military coursework will be articulated to the current catalog.

11.0   Non-military coursework from College-approved organizations accredited by the American Council on Education (ACE) may be considered for transfer.  A sealed official ACE transcript and a PCC Transcript Evaluation Request (TER) are both required.  ACE coursework will be evaluated for training only; experiential education will not be evaluated or transferred.  If accepted for transfer, these courses are typically awarded elective occupational credit.

Transcript Articulation Appeal Process

Any student who wishes to appeal a transcript articulation decision may complete and submit a PCC Transcript Evaluation Appeal Form.  The student’s transcript will be reviewed by the District transcript evaluation team, and if necessary the decision(s) will be referred to the College Registrar, the Director of Curriculum and Articulation Services, and/or faculty, who will consult and make a final determination.  The student will be notified in writing of the decision(s).