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Pima County Community College District Standard Practice Guide

SPG Title: Faculty Standards and Qualifications
SPG Number: SPG-3001/AA
Effective Date: 4/9/03
Approval Date: 3/18/03
Review Date(s):  5/11/07, 2/7/09
Revision Date(s): 
 5/11/07, 2/7/09
Schedule for Review & Update:  Annually
Unit Responsible for Review & Update:  Provost and Executive Vice Chancellor for Academic and Student Services
Sponsoring Unit/Department:
  Provost and Executive Vice Chancellor for Academic and Student Services
Regulation Title & No.: Faculty Standards and Qualifications, RG-3001/A
Board Policy Title & No.: Faculty Standards and Qualifications, BP-3001
Legal Reference:             
Cross Reference:             


PURPOSE

In March 2002, the Arizona State Board of Community Colleges was divested of its responsibility for certifying community College faculty.  Faculty certification authority was relegated to each of Arizona’s ten community college districts.

PROCESS AND PROCEDURES

The process of determining faculty standards and qualifications is a collaborative effort on the part of Contracts and Certification Analysts, College Discipline Area Committee (CDAC) Faculty and campus administration.  The integrity of the process, however, is the responsibility of the Provost and Executive Vice Chancellor for Academic and Student Services.  All disputes and official inquiries will be forwarded to the Provost and Executive Vice Chancellor for Academic and Student Services for investigation and resolution. 

I.    Description of Application Process

  • Applicant completes and submits employment application and all official documents

  • Application and documents are evaluated based upon qualifications listed in faculty standards

  • Applicant is advised of certification status

  • Applicant information is entered into Pima Community College database

II.      Transcript Evaluation

  • Official or unofficial transcripts may be evaluated and used in the determination of an applicant’s qualifications; however, official transcripts must be provided prior to certification

  • Contracts and Certification Analysts evaluate and keep transcripts and other application documents on file in accordance with State requirements

  • Applicants who attended international post secondary institutions are responsible for having course-by-course evaluations all official transcripts performed and submitted to a Contracts and Certification Analyst

  • Contracts and Certification Analysts will provide the applicant with an official list of international credentials evaluation agencies approved by Pima Community College

  • All costs for international credentials evaluations will be incurred by the applicant

  • All copies of international credentials/documents and official evaluations must be submitted to the Contracts and Certification Analysts for evaluation and archiving

III.   Letters of Experience

  • Applicants interested in Occupational and/or Workforce Response curriculum area teaching positions must submit letters of work experience to the Contracts and Certification Analysts

  • Letters of work experience must be original documents written on official letterhead and signed by an official representative of the employer 

  • Letters of work experience must delineate length of employment, classification of position, job responsibilities, skill attainment, observed competence in performance of duties and job requirements and period(s) of employment (start and end dates)

IV.    License/Certificates

  • Applicants interested in teaching positions in Occupational and/or Workforce Response curriculum area teaching positions must provide all official licenses and/or certificates related to posted job requirements

  • Official licenses and/or certificates must bear any embossed seals and/or any other official insignia or designations and must be issued by the appropriate accrediting agency

  • Official licenses and/or certificates must be presented to the Contracts and Certification Analysts for approval and will be copied and maintained in the applicant’s file

V.      Pima Standards Categories

i.  Standard Category
The standard classification categories are Academic, Developmental, Occupational/ Workforce, Counselor and Librarian.

The faculty member is certified if he/she has met the minimum requirements for the specific discipline (prefix) and classification with degrees/teaching field coursework.

ii.   Limited Exemption
The limited exemption classification categories are Academic, Developmental, Occupational/Workforce, Counselor and Librarian.

This classification is reserved for individuals with unique qualifications for teaching, which may include but are not limited to those who are nationally or regionally recognized as experts in their field, those who have not completed the required number of graduate hours in the teaching field, or those who teach in subject areas that have proven difficult to staff.  A subject area is deemed difficult to staff if it necessitates:  1) adjunct overloads; 2) class cancellations; or 3) there is a history of the granting of 3 limited exemptions per semester per campus or 5 limited exemptions per semester district-wide.  A discipline with multiple limited exemptions over a two year period may be considered for an additional regular faculty full time equivalency (FTE) as identified and documented by the Campus President and determined by the Chancellor’s Cabinet.

Initial request for a limited exemption can be made by the Department Chair or supervising administrator to the Vice President of Instruction.  Initial approval of the limited exemption can be initiated by the Vice President of Instruction and approved by the Campus President; or, initial approval can be made by the Vice Provost. 

The initial requestor notifies the Contracts and Certification Analyst to initiate and send the Faculty Standards Evaluation Form (FSEF).  After receiving the FSEF from the Contracts and Certification Analyst, the initial requestor coordinates routing of all of the required documents for approval and signatures.  Signatures are required from the Department Chair or supervising administrator, CDAC Discipline Standards Faculty, Campus Vice President of Instruction, and Campus President.  After the appropriate signatures are obtained, all documents are returned to the Contracts and Certification Analyst.  The Contracts and Certification Analyst will sign and forward the documents to the Provost and Executive Vice Chancellor for Academic and Student Services. 

Final approval of all limited exemptions must be made by the Provost and Executive Vice Chancellor for Academic and Student Services.  The Contracts and Certification Analyst will notify the Department Chair and applicant of the approval or denial for the Limited Exemption Request.

CDACs and the Discipline Standards Faculty will receive a list of all limited exemptions awarded with an accompanying rationale by the 45th day of each semester.  Classes beginning after the 45th day, taught by a faculty member holding a limited exemption classification, will be included in a list provided by the Vice President of Instruction at the end of the semester to the appropriate CDAC and the Discipline Standards Faculty.  Any limited exemption extension beyond two years requires the review and recommendation of the Department Chair, the Vice President of Instruction and the Campus President or Vice Provost.  Final approval for extensions can be granted only by the Provost and Executive Vice Chancellor for Academic and Student Services.

iii.   Special Interest Courses
Faculty teaching Special Interest Courses shall meet the qualifications of Developmental or Occupational/Workforce faculty.  Special Interest courses serve community needs or provide exploration of collegiate careers, prepare students for college core/major curriculum or provide better understanding of the requirements of a collegiate core/major.  These courses are not transferable and do not count toward Pima certificates or degrees.

VI.    Role of College Discipline Area Committee

  • CDACs will determine minimum qualifications for the teaching fields and  each prefix

  • Each CDAC will elect a faculty representative for each prefix assigned to its CDAC

  • A CDAC may choose to have one faculty member serve as Discipline Standards Faculty for more than one prefix

  • The list of teaching field prefixes will be reviewed and, if needed, modified by the Discipline Standards Faculty and approved by the CDAC on an annual basis by July 1st of each academic year

  • Prefixes can only be added to this list by Discipline Standards Faculty with CDAC approval

  • The list of teaching field prefixes will be published annually and a copy of this list will be distributed to all Contracts and Certification Analysts, Vice Presidents of Instruction, CDAC Chairs, Department Chairs and Discipline Standards Faculty.

VII.   Role of Discipline Standards Faculty

Discipline Standards Faculty will:

  • Be elected for a 2 year term

  • Serve as liaison between the Vice Presidents of Instruction, Provost and Executive Vice Chancellor for Academic and Student Services, Contracts and Certification Analysts and CDAC members in an effort to maintain communications, uphold the standards and provide needed modifications to the teaching field prefix list and/or work experience

  • Determine prefix equivalency on a case-by-case basis, if a prospective faculty’s course is not an exact match to a course on the CDAC approved prefix list

  • Respond within two working days to the Contracts and Certification Analysts for clarification, equivalency approval or questions regarding a review of a prospective faculty’s coursework, degrees or experience documentation

  • Review and approve course equivalency for any evaluated transcripts and degrees from institutions outside the United States on a case- by-case basis

  • Provide an annual summary of activities to his or her CDAC and the Provost and Executive Vice Chancellor for Academic and Student Services

VIII.  Role of the Contracts and Certification Analysts

The Contracts and Certification Analysts are charged with the college-wide process of receiving and reviewing the faculty standards application and supporting documents (See this SPG I, II, III, IV) for the purpose of determining an applicant’s credentials/qualifications for teaching.

The Contracts and Certification Analysts will:

  • Enter application information into the Pima Community College database and complete the Faculty Standards Evaluation Form listing faculty members’ CDAC approved coursework and work experience for the appropriate Classification (Academic, Developmental or Occupational/Workforce)

  • Contact Discipline Standards Faculty for clarification and forward documents for evaluation and signature if the degree, coursework or work experience do not clearly meet the CDAC approved or work experience

  • Verify that the requirements have been met, sign and forward documents to the Vice Provost for final approval and signature

  • Submit applicants’ names to Board of Governors for approval

  • Perform similar certification process for regular full- time faculty

IX.    Role of the Vice Provost

The Vice Provost assumes the responsibility on behalf of the Pima Community College District for final verification of an applicant’s credentials, all supporting documentation and signatures. 

  • The Vice Provost or Vice President of Instruction can initiate the Limited Exemption Classification (See this SPG V-ii) when appropriate

  • The Vice Provost will submit a list of all Limited Exemption Classifications granted to faculty by campus to the appropriate CDAC

  • Maintain a list of Discipline Standards Faculty for each prefix, Department Chairs by discipline by campus and a list of the Vice Presidents of  Instruction by campus  including current contact information for each person listed  

  • Compile  a list of accepted prefixes for each discipline reflecting changes made by the CDAC and reported to the Provost and Executive Vice Chancellor for Academic Services by July 1st of each academic year

  • Distribute the lists of  accepted prefixes by discipline, Discipline Standards Faculty by prefix and Vice Presidents of Instruction by campus, by August 1st to all Contracts and Certification Analysts, Vice Presidents of  Instruction, CDAC Chairs, Department Chairs and Discipline Standards Faculty

X.      The Role of the Provost and Executive Vice Chancellor for Academic and Student Services

The Provost and Executive Vice Chancellor for Academic and Student Services will:

  • Approve or deny renewal of the Limited Exemption Classification for an adjunct faculty member based upon the written recommendations from the Vice President of Instruction or Vice Provost and the Campus President

  • Receive and archive semester reports from the Vice Presidents of Instruction or Vice Provost on all formal limited exemption requests

  • Distribute limited exemption list and accepted prefixes by discipline to the Discipline Standards Faculty

  • Receive and archive annual summary of activities reports from the Discipline Standards Faculty

  • Investigate and resolve all disputes and official inquiries concerning the process

  • Ensure that every two years each CDAC elects a Discipline Standards Faculty for each of its discipline prefixes and the CDAC Chair reports election results to the Provost and Executive Vice Chancellor for Academic Affairs and Student Services on or before July 1st of the election year

  • Ensure that the Vice Provost and each Vice President of Instruction and Contracts and Certification Analyst receives Board Policy 3001, Regulation 3001/A, and Standards Practice Guide 3001/AA

OUTCOMES

This Standard Practice Guideline is to define the process of determining faculty standards and qualifications and delineating the roles of the responsible parties including the Provost and Executive Vice Chancellor for Academic Services, Vice Provost, CDAC, the Discipline Standards Faculty, the Contracts and Certification Analysts the Vice Presidents of Instruction and the Campus Presidents.