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Pima County Community College District Regulation

Regulation Title: Limited Enrollment (Interim)
Regulation Number: RG-3506/A
Effective Date: 10/10/95
Approval Date: 10/10/95
Review Date(s): 5/6/00
Revision Date(s):  5/6/00
Sponsoring Unit/Department:  AVC Educational Services
Policy Title(s) & No(s): Limited Enrollment, BP-3506
Legal Reference:             
Cross Reference:

Certain vocational educational programs must limit student enrollment to comply with rules, regulations, and prescribed procedures by state and/or national agencies for certification, registry, licensure, and program accreditation or funding source requirements, local agency agreements, and industry employment standards.  This regulation ensures that all such programs establish criteria and a selection process that provide students an equitable opportunity for access and success.

The Office of the Chancellor through the Senior Vice Chancellor for Educational Planning and Development delegates authority and responsibility to the Assistant Vice Chancellor for Educational Services to develop standard practice guides in support of this regulation, to monitor college compliance, and to report on the effectiveness of the regulation and SPG's.  The implementation of the regulation and SPG's will be the responsibility of the Campus Presidents.

I.      Program Modifications

Modifications of programs from open to selective admissions will occur through the adopted College curriculum process.

II.      Criteria for Developing Selective Admissions Standards

 A. Each program area using selective admissions will develop and implement a process incorporating College-approved specific criteria for selection which is appropriate for the program and which promotes access and equity based on strict scrutiny.

B. The process may limit enrollment as a result of criteria set by external entities or the College administration, the limited capacity of facilities, or a combination of factors. 

C. The process will promote multiculturalism and diversity among the applicants, selected students, and graduates.

D. The process will ensure that selection is not based solely on grade point average.

E. The process may involve basic requirements, prerequisite courses, a cut score on one or more assessments, or a combination of these requirements. 

III.      Procedure for Developing Selective Admissions Standards

A. The faculty of each program that uses selective admissions will develop a selective admissions process that is appropriate to the program.

B. Where appropriate, a common process may be developed for closely related programs, such as Health-Related Professions.

C. The Department Chair will submit the process to the Division Dean or other appropriate administrator for review.

D. The Division Dean or other administrator will forward the draft selective admissions process with comment to the appropriate campus administrator, who will review it, comment, and ensure compliance with this regulation.

E. The AVC for Educational Services will publish each program's criteria and process for selective admissions as a Standard Practice Guide.

F. The AVC for Educational Services and the appropriate Campus President will present each Standard Practice Guide related to this regulation to the Chancellor's Cabinet for approval.

G. Each department with programs that use selective admissions will follow the approved SPG's in establishing admissions standards. 

H. The admissions standards will be clearly stated in the College Catalog.

IV.      Evaluation of the Selective Admissions Process

A. This regulation will be evaluated once every three years and revised as necessary.  The review process will include, where appropriate, information and recommendations from the two-year reviews of related SPG's, program reviews conducted by the participating vocational education program areas (as described below,) and periodic accreditation reviews by external agencies.

B. The Department Chair of each program using selective admissions will include in the five-year program review an evaluation of the effectiveness of the criteria and process.

C. The evaluation will review and interpret annual data for a five-year period including the ethnicity and gender of all student groups and a trend analysis on student access and equity.  Data categories will include student enrollment in the program intent code, the number of applications for admissions received, the number of students admitted, the minority representation admitted, the number of graduates, the number of minority graduates, and the number of graduates successfully passing licensure exams, if appropriate.

D. The portion of the program review document devoted to this evaluation will be submitted to the Chancellor's Cabinet for review jointly by the Campus President and the AVC for Educational Services.

E.  The Chancellor's Cabinet will examine the data and prescribe action as appropriate for revisions in the process under review.